Civic Addressing Registry Presented by Cynthia Mamer Emergency - PowerPoint PPT Presentation

Civic Addressing Registry Presented by Cynthia Mamer Emergency Management and Fire Safety Branch Ministry of Government Relations Saskatchewan Association of Rural Municipalities 2015 Midterm Convention November 5, 2015

Emergency Management and Fire Safety

Objectives • What is Civic Addressing? • How does the Civic Addressing system work? • What information is available? • How do I get the information? • What do I do with this information? • Demo • Future Website Enhancements • Training in Development • Additional Resources Emergency Management and Fire Safety

What is Civic Addressing? Emergency Management and Fire Safety

Civic Addressing • A standardized system of identifying and locating properties. • Within the context of 911 services, the location must be associated with human activity . • This system will assist emergency responders such as police, fire and ambulance in finding your home or business quickly. • It is also an easy method for other parties such as service and delivery companies to locate a property. Emergency Management and Fire Safety

Emergency Management and Fire Safety

How does the Civic Addressing system work? Emergency Management and Fire Safety

Civic Addressing • Establishes access point location (driveway) for a property • Consists of the civic number and street name • In an urban environment: based on a named road system • In a rural environment: based on named road system (hamlets, organized hamlets) or a township and range road grid system Emergency Management and Fire Safety

Civic Addressing A Civic Address consists of the civic number and street name: • 200 Lakeshore Drive • 20119 HWY 982 • 19378 Grid Rd 662 • 28067 Range Rd 3135 • 313525 Township Rd 284 • 44036 Range Rd 221A3 • 19A029 Range Rd 2072 Emergency Management and Fire Safety

In #1- 28064 Rge Rd 3134 Township 28 Range 13 Meridian 3 28067 Rge Rd 3135 28064Rge Rd 3134 #2- 313429 Twp Rd 280 Emergency Management and Fire Safety

Civic Addressing • If there is a single access to multiple properties, then a numerical designation will be appended to the prefix of the civic number (i.e. #1-28064 Rge Rd 3134) • It is recommended that rural subdivisions with named roads follow an urban addressing system model Emergency Management and Fire Safety

Civic Addressing How do Highways, Grids and Named Roads work? Example: 20119 HWY 982, 19378 Grid 662, 100 String Butte Rd • The beginning of the road is determined by the most eastern or southern part of the road • These roads are subdivided into 40 metre segments for its entire length and the civic number on these roads would only be the lot number. • Civic numbers increase in a northern and western direction Emergency Management and Fire Safety

What information is available? Emergency Management and Fire Safety

What types of civic addressing information is available? • Municipality Overview Map Emergency Management and Fire Safety

What types of civic addressing information is available? • Civic Address Listing (Excel Spreadsheet) Emergency Management and Fire Safety

What types of civic addressing information is available? • Civic Address Web Mapping Application (CAR Website) Emergency Management and Fire Safety

How do I get the information? Emergency Management and Fire Safety

Register for an online account Two Step Registration Process 1) Create online profile at www.saskaddress.com – Username: RM333 – Password: Clayton#333 Passphrase: name hashtag number – 2) Complete an electronic PDF Registration form and submit through email to caradmin@ppscc.ca (faxes and scans are also accepted) Emergency Management and Fire Safety

Register for an online account Two types of online profiles: 1) Viewer : Basic functions such as view, search, and identify civic addresses 2) Editor : Basic functions and additional abilities to create, remove, edit civic addresses Emergency Management and Fire Safety

What do I do with the information?

Invalid Addresses The 999999’s Three types of invalid addresses 1) Unknown civic number, known street – Example: 999999 Main Street 2) Known civic number, unknown street name – Example: 67 999999 3) Unknown civic number, unknown street name – Example: 999999 999999 Emergency Management and Fire Safety

Municipalities Act Naming street or road 17(1) A municipality may name streets or roads or areas within its boundaries and may assign a number or other means of identification to buildings or parcels of land. (2) A municipality may require an owner or occupant of a building or a parcel of land to display the identification assigned to it pursuant to subsection (1) in a manner established by bylaw. Emergency Management and Fire Safety

Invalid Addresses Unknown Civic Number Example: 999999 Main Street or 999999 999999 Municipalities have the authority to assign a number. In Hamlets and Organized Hamlets it is recommended that civic numbers can be assigned as per Urban Addressing Standards or by other methods that are consistent within the municipality. Proposal for an Address Assignment System for Urban Areas Emergency Management and Fire Safety

Invalid Addresses Unknown Street Name Example: 67 999999 or 999999 999999 Municipalities have the authority to name the streets • Road may not have a posted name • Road may have a posted name but was not in our database Therefore there are two agencies that can be contacted to update street names: Ministry of Highways and Infrastructure and Information Services Corporation. Emergency Management and Fire Safety

Updating Street Names Contact Ministry of Highways and Infrastructure • Provide the updated road name and a map showing exactly the start and the end of the road that requires the name change. For more information, contact: Muhammad Tubbsum Ministry of Highways and Infrastructure Muhammad.Tubbsum@gov.sk.ca (306) 787-4790 Emergency Management and Fire Safety

Updating Street Names Contact Information Services Corporation If the road was created by a survey plan , verify that the street name reflects what is desired by the municipality. If it does not, the road survey plan needs to be amended. Refer to the Street Name Change Guideline for required documentation and fees. For more information contact: Information Services Corporation 1-866-275-4721 ask@isc.ca Emergency Management and Fire Safety

What else is there to validate other than the 999999’s? • Abandoned structures misinterpreted as properties • New developments • Missed properties, hamlets • Multiple access point to one property • Conflicts in known road names vs posted road names Emergency Management and Fire Safety

Recap 1) Create and update civic numbers where street names are known. 2) Verify road names and contact the appropriate agency to update. 3) Create and update civic numbers where street names have been updated. 4) Add/remove other civic addresses as necessary Emergency Management and Fire Safety

DEMO Emergency Management and Fire Safety

Future Website Enhancements • Simplified website registration process • Improved visualization on the website – Invalid addresses vs valid addresses – Civic Addresses labelled – Water features and railway lines – Satellite Imagery – Lot, block and Registered Plan numbers and survey lines Emergency Management and Fire Safety

Training in Development • Training User Guide for Editors • Online help tutorial videos • Workshop for Viewers and Editors at SARM Annual Convention 2016 Emergency Management and Fire Safety

Additional Resources Saskatchewan Rural Addressing Standards Proposal for an Address Assignment System for Urban Areas Civic Addressing FAQ 2015 Information Sheet Civic Addressing Registry System Guide Civic Address Registry Getting Started User Guide for Viewers Civic Address Registry Training Guide for Editors Information Services Corporation Street Name Change Guidelines Emergency Management and Fire Safety

Thank You! Questions?? Emergency Management and Fire Safety

Cynthia Mamer Civic Addressing Administrator Emergency Management and Fire Safety Ministry of Government Relations Provincial Help Line 1-844-407-0077 caradmin@ppscc.ca Emergency Management and Fire Safety

Additional Notes

Civic Addressing In rural areas, Civic Addressing System uses this township and range road grid system to establish the access point, or number, of a property. The civic number is a combination of two numbers: 1) The nearest township road to the south or range road to the east of the property 2) The addressable lot number where the property access point (driveway) is located. Emergency Management and Fire Safety

Civic Addressing Each mile of township and range road is divided into 40m lot intervals producing 80 addressable lots (40 on each side of the road). • Even numbers (2 to 80) are on the west and south side of the road • Odd numbers (1 to 79) are on the east and north side of the road. • Address numbers increase going north and west Emergency Management and Fire Safety