City of Washington Fiscal Year 2020/2021 Budget Presentation 1 Fiscal 2020-2021 Budget Overview • Property tax valuation growth was tightly constrained this year due to a decrease in the residential rollback, but we have prepared a responsible and sustainable budget within the available resources. • As Presented: • The General Fund budget is exactly balanced to keep the projected GF balance at $1,000,000.00 per the adopted policy related to our City Hall/Police/Fire building projects. • Property Tax levy is the same at $15.22394/$1,000 valuation. • 2% average (non-union) salary increases are included • The net change in General Fund spending is 0.36%. 2 1
Fiscal 2019-2020 Budget Overview • As Presented (Continued): ▫ Proposed addition of a full-time Building Maintenance position to keep our newer facilities, especially Library, Fire, City Hall & Police nice and well- maintained. This position will be housed in the Library department. ▫ Funding is included for projects including the North 4 th sewer separation & street project, City Hall/Police building completion, and Wellness Park completion. Total capital projects are estimated at $8 million. ▫ Water is budgeted at 7.5% on usage only. This level is higher than the recent past, but is necessary due to a large reduction in usage by our largest water user. Sewer is budgeted at 3.5% on usage only. ▫ Sanitation is budgeted with the 5% increase already included in our code update. 3 General Fund Budget Overall: Revenues: $3,920,793.61 Expenditures: $3,920,793.61 Surplus (Deficit): $0.00 Estimated balance at 7/1/20: $1,000,000.00 Estimated balance at 6/30/21: $1,000,000.00 We are getting close to the 25% minimum undesignated fund balance we like to keep in the General Fund, so in future years, we may recommend raising this fund balance amount. 4 2
General Fund Budget Allocation Oth Outside Entity, 2.10% Mini-Bus, 5.78% General Insurance, 2.34% Police, 33.17% Police Communications Financial Admin, 15.21% Fire Animal Control Street Lighting Dvpt Services Library Parks Cemetery, 4.38% Pool Cemetery Pool, 1.86% Financial Admin Mini-Bus Oth Outside Entity Communications, 0.03% General Insurance Parks, 8.46% Fire, 11.61% Dvpt Services, 2.22% Library, 12.09% Street Lighting, 0.00% Animal Control, 0.74% 5 Police Budget Summary Revenues: $26,625 Local Option Sales Tax Transfer In: $300,000 (same as current) Expenditures: $1,291,778 General funding: $965,153 Net Funding increase/(decrease): ($22,034) Highlights: Replace Patrol Explorer (old one goes to Development Services): $41,109 in Capital Equipment 300, GO Bond funding Restructuring positions to build future leadership (see next slide) 6 3
Police Command Structure Changes • One of the key things we have recognized in recent years is the need to build the next generation of leaders within the department. This can be best accomplished by giving formal leadership opportunities to officers. • It is proposed that in addition to the current 2 Lieutenants that 2 Sergeant positions be created. • The pay structure is shown in more detail on the next slide, but essentially, we would have a Sergeant 1 classification at the same level as the most senior officers, and a Sergeant 2 classification at one step higher. We would similarly have Lieutenant 1 and 2 positions at one and two steps higher than the Sergeant 2 classification. • Depending on various scenarios, the cost of these changes for FY21 versus continuing with the current budget could vary from nothing to $7,000, but in the most likely scenario, the impact will be around $3,500. This cost is low in part because we will be trading Lt. See’s position for a newly-hired officer, and those that would be promoted would not have as much difference between their old and new salaries as we will save due to that. 7 Police Salary Schedule- Recommended FY 21 Salaries Step Officer 6/ Sgt 2 Lt 1 Lt 2 Chief Sgt 1 Annual $64,142.93 $67,610.80 $71,078.67 $74,546.54 $84,537.60 Salary 8 4
Fire Budget Summary Revenues: $90,500 LOST Transfer In: $142,500 ($10k higher) Expenditures: $451,871 General funding: $206,847 Net Increase/(decrease): $14,373 Highlights: Higher expenses anticipated due to larger new building Used SUV in Capital Equipment 300 for transport/EMS Full department physicals year ($7,200 cost) Gear replacement: maintained at $15,000 9 EMS Budget Summary • While planning is still underway by the EMS Study Committee, we are anticipating: • $30,000 in expenses in the current FY20 budget for training, equipment and supplies • $29,631 in expenses in the proposed FY21 budget for training, supplies, and pay per call for first responders • While we have assigned a different department code and budget to EMS, it is expected to operate as a division within the Fire Department, reporting to the Fire Chief • The Fire SUV included in the proposed budget will also be the primary EMS vehicle 10 5
Animal Control • This department is now showing the City’s payments to PAWS & More (these were previously in “Other Contractual Services” in Financial Administration). • We expect to pay PAWS & More approximately $30,678 in the coming budget, as we go into the 2 nd year of our agreement and adjust to their customary rate schedule. • We expect to pay about $2,500 for dog pound operating costs. $1,500 is expected to be covered by fees & fines, and $1,000 is transferred in from Sanitation. 11 Development Services Summary Revenue: $61,000 Expenditures: $86,418 General Funding: $25,418 Net Increase/(decrease): $2,356 Highlights: Budgeted to take Explorer from PD; $2,000 upfit costs included in departmental budget Replacement of GPS pole at a $11,145 expense (shown in Capital Equipment 300). We will likely be looking at staffing changes due to 2 planned departures in the department, but have not had time to develop a plan yet. 12 6
Library Budget Summary Revenues: $87,500 Expenditures: $470,580 General Funding: $383,080 Increase/decrease: $52,336 Highlights: Increases are proposed for a new maintenance contract with Johnson Controls for the building systems and for a better cataloging system The vast majority of the increase in budget is due to the proposal to create a full-time Building Maintenance Technician position to perform janitorial and building maintenance activities for primarily the Library and City Hall/Police/Fire complex, but also other City facilities. See next slide for detail. 13 Building Maintenance Technician • Washington has made tremendous investments in its municipal facilities in recent years. In order to keep these facilities clean, attractive, and appropriately maintained over time, it is proposed to create a full-time Building Maintenance Technician position. • We expect this position to save us in a variety of areas. For example, our rug contracts for Library and City Hall/Police/Fire (expiring in 2022) cost the City over $6,000/ year. We also expect to be able to self- perform basic maintenance tasks that are currently contracted out. • We expect the position to help us plan and budget better for major maintenance tasks that will be needed as these new facilities begin to age. • Position is budgeted at the same rate as a Public Works Operator 1. For FY21, this is $17.97/hour. We are looking for a high-quality, self- starting, conscientious, and long-term employee. 14 7
Parks Budget Summary • Revenues: $450 • Expenditures: $329,300 • General Funding: $328,850 • Increase/decrease: $13,004 • Highlights: ▫ Additional funding allowed for grounds maintenance and utilities, but few other changes in operational budget. ▫ Purchase of a compact utility tractor ($40,000) and pull-behind batwing mower ($13,900) are allowed in the Capital Equipment budget. We will defer the planned FY20 purchase of a 70” zero-turn mower to help pay for these items. 15 Pool Budget Summary Revenues: $0 Expenditures: $72,350 General Funding: $72,350 Increase/(decrease): $20,572 Highlights: Management Fee to YMCA: $2,000. Replace pool heater: $30,000 is allowed. The heater is original to the facility and has required much more maintenance in recent years. A more efficient heater may reduce utility costs. Under the new agreement, we are now responsible for chemical costs (estimated at $9,000/yr). Continue replacement of lounger chairs: $2,000. 16 8
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