City of Park Rapids 2016-2020 Capital Improvement Plan Presented - PowerPoint PPT Presentation

City of Park Rapids 2016-2020 Capital Improvement Plan Presented on 12/08/2015 **The Master Book can be viewed at City Hall in the Clerk’s Office**

What a CIP IS • “Tool” for the scheduling, planning, and financing of large construction projects and major pieces of equipment • Written document that links with the comprehensive plan and annual budget • Provides mayor, council, staff and citizens with a listing of capital projects for the next 5+ years

What a CIP is NOT • Not “Cast in stone”, it can be revised at any time • NOT a legal commitment to complete any particular project within a specified time • Does not obligate future Council’s to any course of action

Annual Review • Departments submit potential new projects and equipment • Cost estimates are prepared for new projects and revised for current projects • City Council reviews DRAFT plan • Council holds public hearing on proposed plan • Council adopts the new plan

• In 2003, MN State Legislature adopted a statute that exempts City bonds issued under a CIP from the referendum requirements usually required for: • City Halls • Public Works Facilities • Public Safety Facilities

Excluded improvements (for a CIP Bond) • MN Statutes, Section 475.521 excludes the following: • Light rail transit or related activities • Parks • Road/bridges • Administrative buildings other than City Hall or Land for those Facilities.

Requirements For the City to use its authority to finance expenditures • City Council must approve the sale of the Capital improvement bonds by a three- fifths majority. • Must hold a public hearing, which has been published in the official Newspaper. • City Council must approve the CIP following the public hearing.

Reverse Referendum • If the public isn’t in favor, a petition bearing the signatures of at least 5% of the votes cast in the last general election can be presented to the City Clerk within 30 days of the public hearing. • A referendum vote on the issuance of the bonds would be called.

2016-2020 Summary • Total Proposed Projects – $15,060,820 ($3,012,164 / year) – Equipment = 4% – Construction = 60% – Improvement = 10% – Building = 22% – Land = 2% – Other = 1%

2016-2020 Effect on Liquor Reserves DEPT 2016 2017 2018 2019 2020 TOTAL Admin $ - $ - $ - $ - $ - $ - Airport $ 58,100 $ - $ - $ 60,000 $ 55,000 $ 173,100 Facility Maintenance $ 85,000 $ - $ - $ - $ - $ 85,000 Fire $ - $ - $ - $ - $ - $ - Liquor $ 68,000 $ 150,000 $ 150,000 $ 1,380,000 $ - $ 1,748,000 Library $ - $ - $ - $ - $ - $ - Multiple $ - $ - $ - $ - $ - $ - Parks $ 100,000 $ 75,000 $ 100,000 $ - $ 32,500 $ 307,500 Planning $ - $ - $ 25,000 $ - $ 50,000 $ 75,000 Police $ - $ - $ - $ - $ - $ - Sewer $ - $ - $ - $ - $ - $ - Storm Sewer $ - $ - $ - $ - $ - $ - Streets $ 35,000 $ 75,320 $ - $ - $ - $ 110,320 W/S $ - $ - $ - $ - $ - $ - Water $ - $ - $ - $ - $ - $ - Grand Total $ 346,100 $ 300,320 $ 275,000 $ 1,440,000 $ 137,500 $ 2,498,920

Departmental Summary Percent of Total DEPARTMENT 2016-2020 Sewer Storm Sewer Planning Administration $18,000 0.12% Police Streets Airport $4,137,000 27.47% Parks Admin Facility Maintenance $130,000 0.86% Fire $900,000 5.98% Liquor $1,748,000 11.61% Airport Library $0 0.00% Multiple $7,150,000 47.47% Construction Water/Sewer/Street Fire Parks $465,000 3.09% Liquor Planning $75,000 0.50% Police $150,000 1.00% Sewer $127,500 0.85% Storm Sewer $50,000 0.33% Facility Maint Streets $110,320 0.73% W/S $0 0.00% Water $0 0.00% TOTAL $15,060,820

2016 Projects Year 1 PROJECT DEPARTMENT COST 2016 Heartland Express Bus Fund Admin $ 16,000 Storm Sewer Streets Police Truck (mechanic) Streets $ 35,000 Admin Sewer Remodel/Upgrade City Hall Facility Maint $ 25,000 Parks Bldg Space Studies Facility Maint $ 50,000 Deane Park Improve Phase I - 2016 Parks $ 100,000 Liquor Apron/Taxiway Rehab/Pavement Removal Airport $ 1,162,000 GA Apron Overlay Lot (FFY 2016) Airport $ 425,000 Land Acquisition for Discovery Circle Storm Sewer $ 50,000 Airport Video Replacement Liquor $ 18,000 Fire Point of Sale Software Upgrade Liquor $ 20,000 Fire Hall Addition (incl property purch) Fire $ 900,000 Liquor Store Location/ Space Study Liquor 30,000 Install access controls-doors Facility Maint $ 40,000 Irrigator Motors Sewer $ 40,000 Irrigator #4 Rehab Sewer $ 65,000 Facility Maint Cold Storage Shelving Facility Maint $ 15,000 Bat wing Mower-Pull Behind Sewer $ 22,500 Squad Car (to be purchased in 2018) Police $ 15,000 Total $3,028,500 * Bonded projects

2017 Projects Year 2 PROJECT DEPARTMENT COST 2017 Heartland Bus Admin $ 2,000 Police Airport Streets Admin Crack Fill Machine Streets $ 45,320 Liquor Parks Deane Park (from Rice Park) Parks $ 50,000 Pavement crack and joint repair Airport $ 50,000 * Discovery Circle (from 2012) Multiple $ 2,000,000 Computers Multiple $ 30,000 Multiple Man Lift (used) Streets $ 30,000 Parks Utility Truck 1 ton dump box Parks $ 50,000 Squad Car (to be purchased in 2018) Police $ 30,000 Liquor Land (update) Liquor $ 150,000 Total $ 2,437,320 * Bonded Projects

2018 Projects Year 3 2018 PROJECT DEPARTMENT COST Planning Parks Police Comprehensive Plan Update-2018 Planning $ 25,000 Deane Park Improve Phase 2 - 2018 Parks $ 200,000 16 Unit T-Hangar 2017 West Apron Airport $ 700,000 Airport 16 Unit T-Hangar 2017 (Prep) West Apron Airport $ 300,000 Multiple Private Hangar Taxilane Est/Site Prep Airport $ 350,000 * Riverside II Multiple $ 1,750,000 Liquor Land (update) Liquor $ 150,000 Squad Car (to be purchased in 2018) Police $ 30,000 Liquor * Bonded Projects $3,505,000

2019 Projects Year 4 PROJECT DEPARTMENT COST Police Liquor Store Building Liquor $ 1,380,000 East Apron Expansion (FFY 2019) Airport $ 500,000 Airport East 16 unit T Hangar demolition (FFY 2019) Airport $ 100,000 Squad Car (to be purchased in 2021) Police $ 30,000 Multiple * 5th Street Street, Utilities, & Lighting Multiple $ 1,200,000 Liquor Franklin Avenue & 3rd Street Multiple $ 570,000 * TOTAL $ 3,780,000 * Bonded Projects

2020 Projects Year 5 PROJECT DEPARTMENT COST Planning Police Parks Construct South Connector Twy to Rwy 36 Airport $ 400,000 Install Taxiwa MITLS-Rwy 36 S Conn. Twy $ 150,000 Airport Airport Community Destination Signs 2017 $ 50,000 Planning Squad Car (to be purchased in 2021) Police $ 30,000 Multiple Red Bridge Park Impr Bldg Parks $ 65,000 * Fair Avenue Multiple $ 1,600,000 $2,295,000 * Bonded projects

Unallocated Projects Years 6+ PROJECT DEPARTMENT COST Salt/Sand Shed w/ Pavement Streets $ 221,222 Squad Car (to be purchased in 2021) Police $ 30,000 PW Utilities - Pick up W/S $ 35,000 Wood Chipper 2014 (move to other yrs) Streets $ 20,000 Gravel Conveyor Streets $ 10,000 Runway 15-33 Pavement Reconstruction Airport $ 1,200,000 Western Avenue South Only Streets $ 70,000 * North Shore / East River Drive Multiple $ 590,000 * Gilbert Avenue Multiple $ 165,000 * Grove / 2nd Avenue / Alleys Multiple $ 1,000,000 * South Main Avenue / 11th Street Multiple $ 900,000 * Stevens/Front/2nd, 3rd, 4th Street/Alleys Multiple $ 2,400,000 * Western Avenue (North) Multiple $ 660,000 * Industrial Park Multiple $ 2,300,000 * Administration/Library Building Admin $ 1,900,000 Garage Bay Additions-PW/Safety Bldg Police $ 273,000 Terminal Bldg Remodel (Arrival/Departure) Airport $ 750,000 Pavement crack and joint repair Airport 50,000 Fuel System Upgrade Airport $ 100,000 Master Plan / ALP update Airport $ 500,000 Runway 18-36 Pavement Rehabilitation Airport $ 500,000 * Bonded projects $13,674,222

Effect to the Debt Levy $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Round 2 of 2016 CIP Planning $690,137 $595,791 $626,686 $716,831 $722,622 $803,662 $859,348 $886,283 $832,133 $853,233 $818,583 Round 1 of 2016 CIP Planning $689,137 $675,791 $900,686 $1,015,831 $1,126,622 $1,165,662 $1,199,348 $1,236,283 $1,191,133 $1,220,233 $1,194,583

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Additional Information

Liquor Transfers from 2003 - 2014 BREAKDOWN OF DEPARTMENTS DEPT TOTAL AMT % Airport $ 681,861 26% Econ. Dev. $ 5,000 0% Fire $ 104,759 4% General $ 447,872 17% Parks $ 444,266 17% Planning $ 63,640 2% Police $ 85,786 3% Public Works $ 626,142 24% PW/W/S $ 84,854 3% Water/Sewer $ 40,830 2% $ 2,585,010