Citizens Millage Advisory Committee April 25, 2019
AGENDA • Program Budget Status • General Items • Project Updates • Career Tech Center Update • Northside High School Update • Southside High School Update • Ramsey Jr High Update • Darby Jr High Update • Morrison Elementary Update • Barling, Cook, Woods Elementary Updates • Security Packages Update Citizens Millage Advisory Committee 2
BUDGET STATUS
BUDGET STATUS: Source and Use of Funds Sources of Funds: Bond Issue $90,000,000.00 Interest Earnings $1,273,411.16 Total Sources $91,273,411.16 Uses of Funds: Bond Issue Costs $1,474,212.95 Program Costs $890,403.57 Total Uses $2,364,616.52 Net Cash Position Sources of Funds $91,273,411.16 Less: Uses of Funds ($2,364,616.52) Net Cash Position $88,908,795.64 Citizens Millage Advisory Committee
Active Proje jects Millage Project Budget Cost to Date Remaining Northside High School $34,696,035.00 $251,059.38 $34,444,975.62 Southside High School $43,826,514.00 $329,911.26 $43,496,602.74 Morrison Elementary School $1,821,247.00 $29,072.56 $1,792,174.44 Security Packages $5,500,000.00 $59,189.85 $5,440,810.15
GENERAL ITEMS
KEY ACCOMPLISHMENTS General • The project management team has conducted numerous outreach and coordination meetings including: • NHS Building Committee • SHS Building Committee • Ramsey Jr High Building Committee • Campus programming sessions • Campus scope alignment meetings • Contractor orientation meeting • EDA Grant application meetings • City of Fort Smith coordination • Citizens Millage Advisory updates • Student Leadership Council updates • Fort Smith Public Schools Board of Education updates Ramsey Jr High Building NHS-SHS Gym Scope Alignment Committee Meeting Citizens Millage Advisory Committee 7
KEY ACCOMPLISHMENTS General • Contractor Orientation Meeting held on April 8, 2019 . • Excellent turnout with over 50 members of the contractor community in attendance • Discussed: • Contract delivery methods • High level schedule of events • All project descriptions Contractor Orientation Meeting • Requested feedback Citizens Millage Advisory Committee 8
PROJECT UPDATES
KEY ACCOMPLISHMENTS Career Tech Education Center • Donation of building on Zero Street approved by Fort Smith Public Schools Board of Education • Property transfer pending • General program offerings under development • Economic Development Authority (EDA) Federal Grant for additional funding submitted (4/25) • Conceptual building façade options under review by project team • Design team developing building program concepts for review by Fort Smith Public Schools • Boundary Survey of property complete • Laser scanning of existing building underway • Collaborating with Arkansas Department of Transportation (ARDOT) on the Zero Street expansion project to minimize impact to Fort Smith Public School Property
SCHEDULE UPDATE Career Tech Center Proforma Timeline – program TBD Interior Finishes CDs Complete Final Completion NTP JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV| DEC | JAN | FEB | MAR | APR | MAY |JUN | JUL | AUG | SEP 2019 2020 2021 • CDs = Construction Documents (plans and specifications) • NTP = Notice to Proceed. NTP is a contract instrument to establish the start date for construction Citizens Millage Advisory Committee 11
Conceptual Sketches Career Tech Center INDUSTRIAL MODERN TRADITIONAL Citizens Millage Advisory Committee 12
KEY ACCOMPLISHMENTS Northside High School- All Architect contracts executed • Toured Fayetteville and North Little Rock High Schools • Meeting with the state to continue partnership funding • Submitted request for extension of start date (10/28-storm shelters) • Comparison Study of Competition Gym equity complete • Schematic budget in review • Master Schedule complete • Request for Qualifications (RFQ) issued 4/5 for Construction Manager at Risk (CMAR) • Campus programming complete • Campus Master Plan complete • Schematic Design (SD) phase nearing completion • Elevations and floor plans of Freshman Center, Administration Addition, Cafeteria, and Competition • Gymnasium complete Civil engineering started • Design Development (DD) phase started • Includes: 1) structural engineering, 2) mechanical/electrical/plumbing (MEP) engineering, 3) Fire suppression system • requirements, 4) food service consulting, 5) Fine tuning architectural layouts and components
SCHEDULE UPDATE: Northside High School CIVIL RENOVATIONS / ADDITIONS COMPETITION GYM + STORM SHELTERS April 25, 2019 Civil Civil Design Civil Construction Comp. Gym + Storm NTP Complete Final Completion Shelter NTP JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV| DEC | JAN | FEB | MAR | APR | MAY |JUN | JUL | AUG | SEP 2019 2020 2021 R&A CDs R&A R&A Final Complete NTP Completion Storm Shelter Comp. Gym CDs Comp. Gym + Storm Shelter CDs Complete Complete Final Completion • CDs = Construction Documents (plans and specifications) • NTP = Notice to Proceed. NTP is a contract instrument to establish the start date for construction. • R&A = Renovations and Additions Citizens Millage Advisory Committee 14
Building Perspective – Administrative Entry
Building Perspective – Southeast Corner
New Gymnasium Entry
KEY ACCOMPLISHMENTS Southside High School- All Architect contracts executed • Toured Fayetteville and North Little Rock High Schools • Meeting with the state to continue partnership funding • Submitted request for extension of start date (10/28-storm shelters) • Comparison Study of Competition Gym equity complete • Schematic budget in review • Master Schedule complete • Request for Qualifications (RFQ) issued 4/5 for Construction Manager at Risk (CMAR) • Campus programming complete • Campus Master Plan complete • Schematic Design (SD) phase nearing completion • Elevations and floor plans of Freshman Center, Administration Addition, Cafeteria, and Competition Gymnasium • complete Civil engineering started • Design Development (DD) phase started • Includes: 1) structural engineering, 2) mechanical/electrical/plumbing (MEP) engineering, 3) Fire suppression system • requirements, 4) food service consulting, 5) Fine tuning architectural layouts and components
SCHEDULE UPDATE: Southside High School CIVIL RENOVATIONS / ADDITIONS April 25, 2019 COMPETITION GYM + STORM SHELTERS Civil Design Civil Civil Construction Comp. Gym + Storm Complete NTP Final Completion Shelter NTP JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV| DEC | JAN | FEB | MAR | APR | MAY |JUN | JUL | AUG | SEP 2019 2020 2021 R&A CDs R&A R&A Final Complete NTP Completion Storm Shelter Comp. Gym CDs Comp. Gym + Storm Shelter CDs Complete Complete Final Completion • CDs = Construction Documents (plans and specifications) • NTP = Notice to Proceed. NTP is a contract instrument to establish the start date for construction. • R&A = Renovations and Additions Citizens Millage Advisory Committee 19
Media Center- First Floor
Freshman Center Interior Perspective- First Floor
New Competition Gym Entry Rendering
Interior Perspective
KEY ACCOMPLISHMENTS Ramsey Jr High School • Campus programming complete • Met with the state to coordinate partnership funding • Submitted request for extension of start date (10/28/19) . The request has been granted. • Schematic Design Complete • Schematic Budget in review • Master schedule complete • Advertisement for Bid template drafted • Design Development ongoing • Bid day currently scheduled: September 26, 2019 • Start construction: October/November 2019 • Completion: no later than April 2021
SCHEDULE UPDATE: Ramsey Jr. High School April 25, 2019 Construction Documents Final Completion Complete NTP JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV| DEC | JAN | FEB | MAR | APR | MAY |JUN | JUL | AUG | SEP 2019 2020 2021 • CDs = Construction Documents (plans and specifications) • NTP = Notice to Proceed. NTP is a contract instrument to establish the start date for construction. Citizens Millage Advisory Committee 25
Administrative Addition Plan
KEY ACCOMPLISHMENTS Darby Jr High School • Architect agreement executed • Campus programming continues • Public utilities coordination complete • Design progress meetings ongoing • Schematic Design nearing completion • Schematic Budget in review • Master schedule complete • Design Development pending
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