Cheryl Billard Bartow County Assistant Elections Supervisor (770) - PowerPoint PPT Presentation

Cheryl Billard Bartow County Assistant Elections Supervisor (770) 387-5098 billardc@bartowga.org # of Active Voters: 68,282 # of Election Day Polling Places: 16 # of Advance Voting Locations: 4

UOCAVA Timeline - County Level • 49-45 Days Before Election – UOCAVA Mailing Period • Ongoing – Issuing ASAP once an application is received • Day Before Election – No ballots issued per O.C.G.A. § 21-2-384 • Election Day – Postmark deadline for UOCAVA voters • 3 Days Post-Election – Deadline to receive a UOCAVA ballot for inclusion in official results GAVREO Conference December 2019

Suggested Pre-Mailing Preparation • Reach out to previous UOCAVA voters reminding them to submit a new application for the 2020 cycle • Familiarize yourself with FVAP.org, especially the form wizard • Make template letters for written and emailed correspondence to UOCAVA voters requesting more information or clarification GAVREO Conference December 2019

Suggested Pre-Mailing Preparation • Have a system of organizing physical paperwork, including treating FPCAs as registration forms as needed – Make a master copy per voter and track all elections – Make a copy per election per voter • Make sure processes and procedures are documented in case of a personnel emergency; if the person or people responsible for UOCAVA can’t be at the office for an extended period, institutional knowledge is important. GAVREO Conference December 2019

FPCAs as Registration Forms • Requires an original signature to be used in this way • State registration cutoff dates apply • Update the voter’s mailing address on their registration record • Be sure to track all ballot issue/return information on a clearly-marked copy, not the original GAVREO Conference December 2019

UOCAVA Applications • Check all absentee ballot applications that your office receives carefully for UOCAVA status. • Make sure all applications have a valid mailing address, even if EBD is their preference – EBDs are only issued if a federal candidate is on the ballot. GAVREO Conference December 2019

UOCAVA Applications • Ensure a party designation on each application before any primary or primary runoff – Reach out to the voter ASAP using all available mediums to clarify – Keep copies of your correspondence with their application GAVREO Conference December 2019

Issuing UOCAVA Ballots • EBDs – Only available for elections with a Federal candidate – Ballot must be mailed back, cannot be emailed/faxed/etc • Mail – Be sure to include a SWAB and all necessary envelopes in non-runoff elections – SWAB will be posted on the SOS site in the event of a runoff GAVREO Conference December 2019

UOCAVA Voter Appears in Person • Advance Voting – Surrender ballot or sign affidavit if the ballot is not yet returned – Clerk will remove rollover designation in Enet temporarily in order to issue the ballot • Election Day – Same as other absentee voters GAVREO Conference December 2019

Returned Ballots • Follow a similar procedure for check in, oath verification, and secure storage as all other absentee ballots • All EBDs will be need to be duplicated onto scannable ballots by a vote review panel; account for this process in your election timeline GAVREO Conference December 2019

Returned Ballots • Under law, UOCAVA voters have until three days after the election to turn in their ballots • If a voter returns a FWAB and their EBD/Mail ballot, the FWAB is not counted and filed unopened with the rest of the election records. GAVREO Conference December 2019

GAVREO Conference December 2019