2019-2020 Consolidated Federal and State Grant Application (CFSGA) Workshop Spring 2019 Kar aren Se Seay Federal Programs Director Supporting Schools and Students to Achieve SHERRI YBARRA, ED.S., SUPERINTENDENT OF PUBLIC INSTRUCTION
Pocatello- May 1, 2019 Twin Falls- May 2, 2019 Nampa- May 7, 2019 Coeur d’Alene - May 9, 2019 Federal Programs Title I-A Presentation | 2
Title I-A Federal Programs staff Title I-A Presentation | 3
Title I-A reports and applications Title I-A Presentation | 4
CFSGA Log On Title I-A Presentation | 5
CFSGA Homepage Title I-A Presentation | 6
CFSGA links Title I-A Presentation | 7
Equitable Services to Private Schools Title I-A Presentation | 8
Title I-A CFSGA tabs Title I-A Presentation | 9
Title I-A Contact Information (IDCI) Make sure your general information is up to date . Title I-A Presentation | 10
District Contact Information (IDCI) Note the McKinney-Vento changes Title I-A Presentation | 11
Title I-A Allocations Title I-A Presentation | 12
Title I-A Carryover Enter your estimated carryover balance as of September 30, 2019. Title I-A Presentation | 13
Why Carryover? Why Carryover? Since Federal Grants are available for 12 months, your LEA’s 2018 -19 award may be stretched between two school years. School Year Award 2018-19 school year 2019-20 school year 7/1/2018 received $100,000 $85,000 (at least 85%) $15,000 (no more than 15%) 7/1/2019 received $120,000 $120,000 Total Budget $135,000 Title I-A Presentation | 14
What is Carryover? Carryover is your LEA's "unobligated” and “unspent” prior year allocation balance as of 9/30/2019. Title I-A Presentation| 15
Carryover In other words, What do you expect your LEA’s balance will be after all obligations*( prior to 9/30/2019) have been paid? *Obligation = binding commitment to pay out money, such as entering into a contract to pay for supplies or services. Title I-A Presentation| 16
Carryover Chart Title I-A Presentation| 17
Carryover Example Example 2018-19 school year Description $100,000 Received 7/1/2018 ($80,000) Spent 7/1/2018-9/30/2019 ($5,000) Obligated before 9/30/2019 (signed contracts, submitted PO, placed purchase orders). All payments will be processed after 9/30/2019 $15,000 Carryover balance as of 9/30/2019 Most likely, the LEA’s internal budget carryover balance will be different because the district’s Fiscal Year ends on June 30th (rather than September 30th). Title I-A Presentation| 18
Carryover Limitation Carry ryover lim limitation depends on a program requirement Program Maximum Percent of Total Allocation Title IA Basic Program 15% Title IC Migrant Program 15% Title IIA Improving Teacher Quality 25%, reasonable and necessary Title III English Language Acquisition reasonable and necessary Title V-B Rural and Low Income 25%, reasonable and necessary Title I-A Presentation| 19
Carryover Waiver If If your r bala lance exceeds th the maxim imum allo llowable le, you may file file a waiv iver • An LEA may, once every three years, waive the 15% carryover limitation if the SDE determines that the request of an LEA is reasonable and necessary • Comments section of the Consolidated Federal and State Grants Application WHY you have the excess carryover. How you plan to expend the funds in the coming year, so you don’t have excess in the future. Title I-A Presentation| 20
Set Asides - Homeless and Neglected Title I-A Presentation | 21
Set Asides - Parent & Family Engagement Title I-A Presentation | 22
Set Asides - Other Activities Title I-A Presentation | 23
Allocations and Set Asides Total amount available to schools must match total amount allocated to schools. Don’t forget to save! Title I-A Presentation | 24
Allocation to Schools tab Select School Eligibility & Program Type. Determine your PPA for each school served. Title I-A Presentation | 25
Allocation to Schools tab - Enrollment Free & Reduced and Enroll llment Co Count • Free & Reduced Lunch and Enrollment numbers are prepopulated • Data as of March 2, 2019 is pulled from the CNP eligibility reporting • CEP schools= the “base” year count multiplied by 1.6 • If the cells are blank, it means no data was reported in March-edit manually Title I-A Presentation | 26
Allocation to Schools tab - Eligibility Eligibility Poverty percentage is either above 35% or above the LEA’s average Exceptions for the “below 35%” schools • Grandfather provision: A school may be served during the 18-19 if it was eligible last year • 125% rule: Must serve all eligible schools at 125% first. Then allocate the remainder to the “below 35%” schools • Feeder Pattern: May use the average from elementary schools that feed into a high school if that school did not collect enough free & reduced lunch forms to make it to 35% Title I-A Presentation | 27
Example – Ranking per grade span Title I-A Presentation | 28
Example – ranking across the LEA regardless of grade span Title I-A Presentation | 29
Allocation to Schools tab - Ranking Ranking Order Exception • Enrollment < 1,000 • LEAs with one school per grade span Title I-A Presentation | 30
Allocation to Schools tab - Total Allocation to Schools must match total amount available to schools on the Allocation & Set Asides tab. Title I-A Presentation | 31
Title I-A Budget tab Title I-A budget must equal the Total Allocation Title I-A Presentation | 32
Object Codes 100-500 Include any Administrative Costs from Allocation & Set Asides tab under Salaries and Employee Benefits. Also list # of FTEs for each school. Title I-A Presentation | 33
Set-Asides and Indirect Cost Any Set-Asides for Equitable Services for Private Schools, Homeless, Parent and Family Engagement, and Indirect Cost Rate are pre- populated. Title I-A Presentation | 34
Title I-A Budget Set-Asides Title I-A Presentation | 35
Transferability of Funds LEA may transfer funds: FROM • Title II-A Supporting Effective Instruction • Title IV-A Student Support and Academic Enrichment TO • Title I-A Improving Basic Programs • Title I-C Education of Migratory Children • Title I-D Neglected and Delinquent • Title III-A English Language Acquisition • Title V-B Rural Education Program Title I-A Presentation| 36
Transferability link Go to the Title IV-A Funding Transferability link and fill out the table (FROM and TO). Remember to add comments and save. Title I-A Presentation| 37
Transferability Example • Example in CFSGA Beta https://apps.sde.idaho.gov/Beta/CFSGA/ProviderYear /3f33903e-affb-4b82-9339- 35524e946fe4/26/TitleSix/TitleSixIndex • Handout Title I-A Presentation | 38
Transferability process The transferability affects three areas in the CFSGA • Equitable Services Calculation • The “receiving” program’s budget will be increased by the transferred in amount • The “sending” program’s budget will be reduced the transferred out amount Title I-A Presentation| 39
Transferability - allocations The transferability does not affect anything in the GRA Grant Reimbursement Application will still prepopulate all allocations in their own grants because each grant has its own CFDA number and the funds cannot be mixed between each other. Title I-A Presentation| 40
Title I-A Consolidated Schoolwide Program Type must be marked Consolidated Schoolwide under Allocation to Schools tab Title I-A Presentation | 41
Consolidated Schoolwide Click on the Consolidated Budgets link. Title I-A Presentation | 42
Consolidated Schoolwide Budgets Complete a consolidated schoolwide budget for each participating school. Title I-A Presentation | 43
GRA requests • Make sure your Title I-A GRA requests align with your Title I-A budget in the CFSGA. • Include a description for each expenditures. • See examples of GRA requests in handout. Presentation Title | 44
Action Plan - Schoolwide Program Title I-A Presentation | 45
Action Plan - Targeted Assistance Schools Title I-A Presentation | 46
Action Plan - Equitable Services Title I-A Presentation | 47
Action Plan - Parent & Family Engagement Title I-A Presentation | 48
Parent & Family Engagement- School Plan Title I-A Presentation | 49
Parent & Family Engagement- Compact Title I-A Presentation | 50
Action Plan – Parents Right-to-Know Title I-A Presentation | 51
Action Plan - Other Set-Asides Title I-A Presentation | 52
Action Plan - Teacher Incentive Title I-A Presentation | 53
Action Plan - Foster Care Title I-A Presentation | 54
Action Plan - Additional Plan Provisions Title I-A Presentation | 55
NEW - Homeless Education tab Title I-A Presentation | 56
Homeless Education tab Prepopulated Prepopulated Title I-A Presentation | 57
Determining Homeless Set-Aside It Items # 1-4: D Determining Set-Aside Title I-A Presentation | 58
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