Ce r tific ation Use r Gr oup 2019 Annua l Me e ting Building - PowerPoint PPT Presentation

Ce r tific ation Use r Gr oup 2019 Annua l Me e ting Building Mo me ntum o n the CUG Visio n City o f K e ize r Co mmunity Ro o m De c e mb e r 5, 2019

CUG Co Chair s T iffa ny Ha milto n, ODOT Je nife r Wille r, City o f E ug e ne

Intr oduc tions • Na me • Ag e nc y • Yo ur c o mmitte e s/ ro le in CUG

Obje c tive s:  Pro vide CUG pro g ra m a nd po lic y upda te s  Pro vide tra ining o n ke y a spe c ts o f fe de ra l hig hwa y pro je c t de live ry  Ho ld CUG Sub c o mmitte e wo rk se ssio ns to ma ke pro g re ss o n wo rk pla ns  Re po rt a nd c o o rdina te e ffo rts o f CUG Sub c o mmitte e s 4

Age nda Building Mo me ntum o n the CUG Visio n • Introductions • Keynotes • Policy and Funding Updates Morning • Certification User Group Status Report • Break • CUG Business & Subcommittee Status Reports • Training: Environmental Construction Issues LUNCH BREAK • Subcommittee Work Sessions Afternoon • Subcommittee Status Reports • Training: Certification Program Quarterly Reports • Evaluation and Closing Remarks 5

CUG Str uc tur e Certification User Group Steering Committee LIAISONS Process Project Funding Training Standards Improvement & Obligation

CUG Ste e r ing Committe e - 2019 • Tiffany Hamilton, ODOT (co-chair) • Jenifer Willer, City of Eugene (co-chair) • Brennan Burbank, ODOT • Joel Croff, ODOT • Sam Hunaidi, ODOT • Brian Nicholas, Marion County • Paul Pongracz and Lesley Nebeker, City of Gresham • Ian Cannon, Multnomah County • Satvinder Sandhu, FHWA • Ted Leybold, Metro (Portland) 7

CUG Subc ommitte e s Standar ds: Pr oc e ss Impr ove me nts: L e a ds: L e a ds: • T iffa ny Ha milto n, ODOT • Justin Be rnt, ODOT • Sto rm Be c k, Multno ma h • Brya n Ro o t, City o f E ug e ne Co unty L ia iso n: L ia iso n: • I a n Ca nno n, Multno ma h • T iffa ny Ha milto n, ODOT Co unty T r aining: Pr oje c t F unding & Obligation: L e a ds: L e a d: • Je ff F lo we rs, ODOT • Da ine a l Ma lo ne , L inn Co L ia iso ns: • T a mi We il, ODOT • Sa tvinde r Sa ndhu, F HWA L ia iso ns: • T e d L e yb o ld, Me tro • Pa ul Po ng ra c z & L e sle y Ne b e ke r, City o f Gre sha m 8

Ke ynote s Mc Gr e gor L ynde ODOT De puty Hig hwa y Div. Administra to r Phil Ditzle r F HWA OR Divisio n Administra to r Je ff F lowe r s ODOT Ac tive T ra nspo rta tio n Ma na g e r 9

Policy & Funding Updates Je ff F lowe r s, ODOT Ac tive T r anspor tation Manage r • HB 2017 T ra nspa re nc y, Ac c o unta b ility, Pe rfo rma nc e – Re q ue st fo r Ce rtifie d L PA pro je c t links • F e de ra l F unding Upda te s – F AST Ac t – Re sc issio n re pe al • F unding Ob lig a tio ns T a rg e ts • Pro po se d Pre -I GA Adva nc e De po sit E A(Me tro Pilo t) T e d L e ybold, Me tr o Or e gon • MPO pro je c t de live ry/ o b lig a tio ns pe rspe c tive 10

CUG T ime line & Ac c omplishme nts • Spring: Training 2019 • July: Summer Work Session • Fall: Training • Dec: Annual Meeting Timeline • March & April: FHWA Core Curriculum 2019 Contract Administration (5 sessions!!) • July 17: 3rd Annual Summer Work Session • October 23: APWA Right of Way, Utilities, Rail Preconference Workshop & Webinar Accomplishments • December 5: 4th Annual Meeting 11

Ce r tific ation Pr ogr am Update s 2019 T iffa ny Ha milto n, Ce rtific a tio n Pro g ra m Ma na g e r Overview  Local Agency & Certification STIP Projects  Program Resources  Certification Status  Compliance Plan  Bulletins Summary  Upcoming program work in 2020 12

L oc al ST IP Pr oje c ts STIP FP Data, Power BI as of: 12/2/19 11:65:42 AM Total Value is the value of all active phases in years shown 13

All Ac tive L oc al Pr oje c ts: Costs Counts Costs STIP FP Data, Power BI as of: 12/2/19 11:65:42 AM

All Ac tive L oc al Pr oje c ts: Counts $309M $341M $21M $125M $339M STIP FP Data, Power BI as of: 12/2/19 11:65:42 AM 15

Building Momentum on the Certification User Group Vision Ce rtific a tion Prog ra m 10 Ce rtifie d Ag e nc ie s 3 Applic a nt Ag e nc ie s 129 Pro je c ts* $362 Millio n* 16 *STIP FP Data as of: 12/2/19 11:65:42 AM

Ce r tific ation Pr ogr am Update s Re sourc e s  Certification Program Analyst* – Tami Weil  Statewide Programs Analyst* – Laura Cooley  Statewide Database Analyst – Jake Geissinger  CUG Support – Innovative Growth Solutions * Interim positions 17

Ce r tific ation Pr ogr am Update s Age nc y Ce r tific ations Unde r way • 3 consultant selection & contract administration • 2 transitioning other functional areas to full certification • 3 new program applications received and in process ADA Pr oc e ss Re vie ws • 8 approved • 2 in process 2018 L PA Ge ne r al Conditions Update s • 4 approved • 5 in process • 1 needed (maybe) 2019 Complianc e Re vie ws • 10 initiated 2018-19, 6 closed out • 10 LPA self-audits received • 2020 Review Schedule – update pending 18 As of 12/5/19

Ce r tific ation Pr ogr am Update s Bulle tins: Issue d sinc e De c . 2018  101-33: Updates, LPA A&E Requirements Guide & Contract Template  101-34: Applicability of 2018 Boilerplate Special Provisions  101-35: Certification Compliance and Oversight Plan Updates  101-36: ICAP and Indirect Costs Updates Planne d for De c . 2019  101-XX: Quarterly Reports - Updated Form and Process  101-XX: Local Agency Guidelines 2019 Updates • LPIF changes: Patented/Proprietary Products • Environmental • Various edits • Redline?  Updated Bulletin Status Summary 19

Ce r tific ation Pr ogr am Wor k 2020 Agr e e me nts • Master & Supplemental Agreement Overhaul • Significantly shorter supplemental project authorization • Work planned to restart in spring 2020 Complianc e • Closing out 2018-19 reviews • Updating 2020-21 review schedule • Initiating reviews Suppor ting Ne w Applic ants • Applications, Training, Foundational Documents • Agreements, Demonstration Project Complianc e • Continued partnership with the CUG on process improvement, standards, training, and funding and obligations 20

BRE AK 21

CUG Ste e r ing Committe e - 2019 • Tiffany Hamilton, ODOT (co-chair) • Jenifer Willer, City of Eugene (co-chair)* • Brennan Burbank, ODOT • Joel Croff, ODOT* • Sam Hunaidi, ODOT • Brian Nicholas, Marion County* • Paul Pongracz & Lesley Nebeker, City of Gresham** • Ian Cannon, Multnomah County • Ted Leybold, Metro (Portland) • Satvinder Sandhu, FHWA *Expiring terms **Interim proxy for David Daly’s position with the City 22

Steering Committee: Filling 3 Positions 2020 Re c omme nde d Slate  K a tie Ma rwitz, City o f E ug e ne  Pe g g y K e pple r, L a ne Co unty  Chris Buc he r, ODOT 23

Subc ommitte e Status Re por ts  Pro je c t F unding Ob lig a tio ns  Pro c e ss I mpro ve me nts  Sta nda rds  T ra ining 24

T r aining: E nvir onme ntal Constr uc tion Issue s Jo hn Ra a sc h & Ro d T ho mpso n, ODOT Ge o -E nviro nme nta l Ste ve Pre szle r, Ma rio n Co unty ODOT Tools Guidance LPA Tips 25

L UNCH Subcommittee Leads Huddle 26

Subc ommitte e Br e akout Se ssions Joint: Funding & Standards Training Obligations / Process Improvements • Consultant • Plan • Scoping Tools Selection Needs Workshops for • Targets & • Work plan updates: 2020 Incentives LAG Manual, LPIF, Specifications Updates Chemawa/McNary Claggett Creek Iris B 27

Subc ommitte e Status Re por ts  Jo int se ssio n: Pro je c t F unding & Ob lig a tio ns a nd Pro c e ss I mpro ve me nts  Sta nda rds  T ra ining 28

T r aining : Ce r tific ation Pr ogr am Quar te r ly Re por ts T iffa ny Ha milto n, ODOT Ja ke Ge issing e r, ODOT 29

Ce r tific ation Pr ogr am Wor k 2019 Quarterly Reports: Updated Form and Process • New PDF format • 2 distinct parts: • total project costs for all phases (regardless of funding source) • contract info for each federally funded phase • Other new information • Person in responsible charge • Financial reviewer • Applies to all active projects • beginning 1 st Quarter 2020 30

CUG 2020 E ve nts • Spr ing T r aining – Co ntrac t Chang e Orde rs • Summe r Subc ommitte e s Wo r k Se ssio n – July 2020 • F all T r aining – T o pic T BD – Sc o ping ? – Se pte mb e r/Oc to b e r 2020 • Annual Me e ting – De c e mb e r 2020 • Ste e r ing Co mmitte e Me e tings – Jan 22, April 22, July 29, Oc t 28 31

Ne xt Ste ps • Share notes & documentation of this meeting • Subcommittees continue progress on work plans • Steering Committee coordinates efforts • Planning for Summer Work Session • Planning for Spring & Fall Trainings 32

E valuation 33

T hank You! 34