CARES Act: COVID-19 Response ESG-CV Grant Awards CDBG-CV Grant - PowerPoint PPT Presentation

CARES Act: COVID-19 Response ESG-CV Grant Awards ♦ CDBG-CV Grant Awards CONTRACT TRAINING PART 1(a) OF 3 CONTRACTING 101 (in-depth training for agencies which have NOT had a CDBG or ESG contract with SLCo HCD in the past 3 years)

PART I(a): CONTRACTING 101 (in-depth training for agencies which have NOT had a CDBG or ESG contract with SLCo HCD in the past 3 years) -or- PART I(b): CONTRACTING 201 (refresher & new info for agencies which HAVE had a CDBG or ESG contract with SLCo HCD in the past 3 years) PART II: MONITORING PART III: FISCAL REQUIREMENTS

PART I(a): CONTRACTING 101 (in-depth training for agencies which have NOT had a CDBG or ESG contract with SLCo HCD in the past 3 years) Click HERE to link to recorded training webinar (YouTube)

Training Topics – Part I(a) Contract Development General Terms & Conditions Process, Timeline, & Required Documents Compliance Funding Source Reporting Specifics Capturing Data, Frequency, Submission, Program Requirements, Housing Stability Outcome Waivers

Contract Development Process

Contract Development • Complete Training – Submit Completion Form • Compile Required Documents • Complete Draft Contract Worksheet Once Received From Vikram (Triggered by receipt of completion form) • Upload to ZoomGrants • Develop, Document, and Implement Required Policies and Procedures asap! • Schedule One-on-One Meeting • Meet with Karen & Vikram to Finalize Statement of Work and Budget • Contract Drafted by SLCo Staff and Submitted to DA for Approval-As-To-Form, and Division Director Approval • Contract Sent to Agency Via AdobeSign Routing For Signature. Agency Contacts Receive Fully Executed Copy Via AdobeSign. • TARGET DATE FOR COMPLETION: Prior to October 15 th

Required Documents  Department of Commerce Verification  Supplier/Vendor Management Form (if needed) Send directly to suppliers@slco.org  FFATA Checklist  Disability & Non-Discrimination Employment Information Sheet  ADA Questionnaire  Contract Development Worksheet  Indirect Cost Rate Certification  Digital Copy of Most Recent Audit  Digital Copy of Most Recent Bylaws  Digital Copy of Articles of Incorporation  Letter of Authorization for Contract Signatures from Board of Directors  Current Insurance Certificates (if required)

Access Documents Links available on Tab #6 -OR- Visit HCD Applicant Portal on Salt Lake County Website https://slco.org/housing-community- development/applicant-and-provider- portal/partner-agency-resources/

Federal Funding Accountability and Transparency Act (FFATA) FFATA tracks all federal funds for Governmental Transparency Update System for Award Management (SAM) Registration every year FREE TO REGISTER Federal Service Desk at www.fsd.gov or call 866-606-8220

Insurance Requirements Insurance is Only Required for Construction Contracts AND Service Contracts that are more than $50,000  Liability with SL County listed as an Additional Insured  Workers Compensation  Automobile Insurance with SL County as Additional Insured if travel is involved (Regardless of amount of grant award)

General Terms & Conditions  Period of Performance  Amendments  Program Compliance Subject to Funding Regulations  Employee Status Verification  Subrecipient vs Contractor  (Independent contractor in employment context w/County)  Insurance  Suspension or Termination  Record Keeping  Written Policies  Client Eligibility & Data

General Terms & Conditions  Annual Income Calculation  Conflicts of Interest  Confidentiality  Close-out Obligations  Audits & Inspections  Progress Reports  Prohibited Activities  Hatch Act (Political Activities)  Lobbying  Non-Discrimination  Equal Opportunity  Affirmative Outreach  Drug Free Workplace

General Terms & Conditions  Uniform Administrative 2 CFR 200 - Current OMB regulations  Indirect cost allocation & use of 10% de minimis rate  Cost Principles  Record retention  Procurement policies (Conflict of Interest)  Audits  Internal Controls  Confidentiality  Supplies / Computing devices  Single Audit threshold  Budget changes between line items require pre-approval  Program Income & Fees

General Terms & Conditions  Environmental Review  Ethical Standards  Public Funds  Licensing  Grantor Recognition  Section 504

Funding Source Specifics Refer to Tab # 5 In ZoomGrants Verify Your Staff Knows What Was Marked!!  Eligible Activities & Objectives  Eligible Geographic Area  Matching Funds  Income Eligibility  Licenses & Certifications  Other Eligibility Issues  Employee Status Verification System  Conflict of Interest Policy

Funding Source Specifics Refer to Tab # 5 In ZoomGrants Verify Your Staff Knows What Was Marked!!  Communication Policy  Language Assistance Plan  Non-Discrimination Policy  Procurement Policy  Demographic Record-Keeping  Eligibility Record-Keeping  DUNS#  Board Requirements  Other Restrictions

Funding Source Specifics  Confidentiality: Ensure confidentiality of records pertaining to the provision of family violence prevention or treatment services  Demographics: Must collect and report  Coordinated Entry Participation – required for all agencies providing homeless services. ALL FUNDING  Populations Served: Must identify # of SOURCES clients served in each of the Urban Requirements County jurisdictions.

Funding Source Specifics  Income Eligibility & Documentation  Intake forms should be signed if serving as certification of eligibility.  If presumed LMI, must also certify circumstances e.g. DV or homeless.  Methods for calculating must be consistent for EVERY client assisted within PROGRAM.  Income Calculator available on HUD Exchange ALL FUNDING  Use Federal Income Guidelines for HOME / Section 8 Limits. 2020 limits posted. SOURCES Requirements

Funding Source Specifics Board Makeup - must provide for the o participation of homeless individuals in policy making and operations Program must serve homeless individuals o and families. Clients must be certified to be homeless. See definitions. HMIS Participation – required for all agencies. o DV providers must use comparable database. CAPER will be generated out of HMIS for ESG SAGE for CV funds. Requirements Housing providers must have Emergency o Transfer Plan for DV victims.

Funding Source Specifics Program managers should be very familiar o with requirements detailed in pages 6-15 of ESG contracts. Coordination of services o Mainstream resources o Coordinated Assessment o Client evaluations o Re-evaluations for HP & RRH o Annual Income o Connecting to appropriate resources o ESG Housing stability case mgt o Requirements Terminating assistance o Shelter & housing standards o

Funding Source Specifics for CV $ Waivers and Alternative Requirements for the Emergency Solutions Grant (ESG) Program Under the CARES Act for the Emergency Solutions Grant Program Coronavirus Response Grants. https://www.hud.gov/sites/dfiles/OCHCO/document s/20-08cpdn.pdf ESG-CV Requirements

Funding Source Specifics for CV $ Match Requirement – None! (See Waiver) o RRH activities must serve extremely low-income o households at or below 30% of the Area Median Income (AMI). HP activities may serve very low-income households up to 50% AMI. (See Waiver) May be presumed LMI if certified homeless under HUD definition. Must have written policies & procedures specific to ESG- o CV! ESG-CV Prohibits using any funds to require people o experiencing homelessness to receive treatment or Requirements perform any other prerequisite activities as a condition for receiving shelter, housing, or other services

Funding Source Specifics for CV $ Duplication of Benefits . HUD requires that o procedures are in place to prevent the duplication of benefits when financial assistance is provided with ESG-CV funds. Federal disaster law prohibits the provision of federal assistance in excess of need. Before paying a cost with federal disaster assistance, agencies must check to see that the assistance will not cause a duplication of benefits, meaning that the cost has not or will not be paid by another source. HUD sub-recipients are required to prevent the duplication of benefits ESG-CV when carrying out HUD funded programs to provide disaster assistance. Funding source, Requirements amount, and timing should all be considered to ensure benefits are not duplicated.

Available ESG Program Waivers HMIS Lead Activities 24 CFR o 576.107(a)(2) Re-Evaluations for Homelessness o Prevention Assistance 24 CFR 576.401(b) Housing Stability Case Management o 24 CFR 576.401(e) ESG-CV Restriction of Rental Assistance to o Units with Rent at or Below FMR 24 Requirements CFR 576.106(d)(1)