Brookswood-Fernridge Neighbourhood Plans May 6, 2019 Agenda - PDF document

16/05/2019 Brookswood-Fernridge Neighbourhood Plans May 6, 2019 Agenda  Welcome  Introductions  Project ToR Overview  NPT ToR Overview  NPT Code of Conduct  ‘Hopes’ & ‘Fears’ Exercise  Phase 1 Public Engagement Events  Next Meeting  NPT Review of Draft NPST ToR TOWNSHIP OF LANGLEY 1

16/05/2019 Welcome and Introductions  What is your name ?  What group are you a part of?  What makes you excited to serve on the NPT and NPSTs? TOWNSHIP OF LANGLEY Project Terms of Reference (ToR) Overview  ToR Purpose (2 nd Tab Resource Binder, Section1, pg. 2) : • To delineate the 3 NPs and detail how they will be prepared . • To define the principles guiding the planning work • To outline the processes that will be followed to prepare the NPs and the key deliverables along the way • To highlight policy themes and engagement tools that will be considered and applied through the NPs process TOWNSHIP OF LANGLEY 2

16/05/2019 Project Terms of Reference (ToR) Overview Community Plan vs. Neighbourhood Plan: • Community Plan (CP)  High-level outline of how a community / group of neighbourhoods will change over the foreseeable future – typical 25 – 30yrs  Locate major structural components such as the location of commercial nodes, arterial roads + land uses by general category • Neighbourhood (NP)  Detailed size, configuration, orientation, refinements of future land uses and densities, and street, block and lot patterns  Policies guide planning and design of buildings, streets, parks, active transportation, ‘fit & finish’ and other place making, municipal infrastructure and implementation TOWNSHIP OF LANGLEY Project Terms of Reference (ToR) Overview  Geography (Section 3, pg. 4 & 5) : TOWNSHIP OF LANGLEY 3

16/05/2019 Project Terms of Reference (ToR) Overview  Project Principles (Section 5, pg. 11 & 12) : • Policy Context Alignment • Comprehensive Engagement • Public Reporting TOWNSHIP OF LANGLEY Project Terms of Reference (ToR) Overview  Key Scope of Work Elements (Section 6, pg. 12 - 16) : • Environmental and engineering services assessment • Community and Neighbourhood Centres planning and urban design • Neighbourhood design patterns in areas beyond the Centres • Residential cluster development • Road, cycling and pedestrian networks • New house design • Urban/ALR edge planning • Community amenity policy • Park, open space (including urban forestry and urban wildlife management) and conservation areas (establish Green Infrastructure Network) • Implementation and phasing TOWNSHIP OF LANGLEY 4

16/05/2019 Project Terms of Reference (ToR) Overview  Public & Stakeholder Engagement (Section 7, pg. 17-20) : • Involve as many people as possible • Engage people in a productive dialogue • Provide multiple ways for people to participate • Inform Council on community input and feedback TOWNSHIP OF LANGLEY Project Terms of Reference (ToR) Overview  Work Program + Timeline (Section 9, pg. 21 - 29 ) : TOWNSHIP OF LANGLEY 5

16/05/2019 Project Terms of Reference (ToR) Overview Couple of Questions TOWNSHIP OF LANGLEY Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview  Purpose (Section 1, pg. 2) : • To provide input and feedback through project staff on the preparation of the three Neighbourhood Plans • To assist and work along-side staff , in a conversational and ‘round-table’ discussion context TOWNSHIP OF LANGLEY 6

16/05/2019 Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview  Recruitment Process (Section 2, pg. 4 & 5) : • Council endorses a Terms of Reference, as amended on January 21, 2019 • Communications to alert interested persons • Complete an application • Council considers and selects appointees • Council also chose to select NP “Sub-Teams” appointees; relates to NPT Mandate TOWNSHIP OF LANGLEY Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview  Mandate (Section 3, pg. 5 & 6) : • Provide critical feedback , through active involvement and contributions to the project processes • Commenting and advising on project deliverables • Serve as a ‘sounding board’ for project staff and consultants Sounding Board a person or group whose reactions to suggested ideas are used as a test of their validity or appropriateness before they are shared more broadly with the public. TOWNSHIP OF LANGLEY 7

16/05/2019 Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview  Mandate : • Provide feedback and input to the following: o Values, opportunities and challenges, ideas and aspirations o Objectives for the 3 NPs o Initial strategic policy ideas, opportunities and options for the 3 NPs o Other relevant ideas and suggestions for the NPs project • Prepare NPST ToR for Council Consideration 4 NPT members + 6 NPST members = Booth, Fernridge and Rinn Neighbourhood Sub-Teams TOWNSHIP OF LANGLEY Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview  Roles & Responsibilities (Section 4, pg. 6 – 7) : • NPT Members: o Fulfill Mandate requirements o Attend the NPT meetings o Encouraged to attend other public engagement events o Represent the needs of the community with both current and future residents in mind TOWNSHIP OF LANGLEY 8

16/05/2019 Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview  Roles & Responsibilities : • ToL Staff and Consultants: o Scheduling the meetings + preparing agendas; o Facilitate discussions, provide technical advice; o Ensure work of the NPT aligns with other public engagement events; o Prepare summary notes; and o Provide regular updates about the work of the NPT. TOWNSHIP OF LANGLEY Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview Couple of Questions TOWNSHIP OF LANGLEY 9

16/05/2019 Signing of Code of Ethics for Appointees  Council Policy 01-025 (revised 2016-05-30) Code of Ethics, Conduct, Confidentiality, and Conflict of Interest for Council Members and Appointees  ‘Mutual Respect’ is the undercurrent of this document  Please don’t be intimidated by the ‘legal language’  It is not to censor dialogue; But rather establish a context for Respect  The Code of Ethics defines, with the goal of lessening and removing confusion in terms of what is meant by ‘Respect’  Signing of the Code of Ethics TOWNSHIP OF LANGLEY Signing of Code of Ethics for Appointees  Code of Ethics Simplified Summary (less legal language) : 1. Attend NPT/NPST meetings, arriving on time 2. Focus discussion on items directly related to the Project and meeting Agenda 3. Share thoughts and ideas, but do so concisely and not simply a repetition of the contributions of others 4. Listen thoughtfully to the contributions of others 5. Critique ideas, not people 6. Assist the team to develop consensus when needed 7. Refrain from speaking in an aggressive or intimidating manner 8. Speak well of the NPT/NPST and the process when talking with community members; Direct media to ToL staff 9. Support the timely progression of the Brookswood-Fernridge Neighbourhood Project TOWNSHIP OF LANGLEY 10

16/05/2019 Signing of Code of Ethics for Appointees Signing Member Statement TOWNSHIP OF LANGLEY ‘Hopes and Fears’ Exercise When you think about the Neighbourhood Plans…  What are you most excited about?  What is your biggest concern? TOWNSHIP OF LANGLEY 11

16/05/2019 Phase 1 Public Engagement Public Engagement Events:  Neighbourhood Dialogue Sessions  Public Open House TOWNSHIP OF LANGLEY Phase 1 Public Engagement Neighbourhood Dialogue Sessions  A set of structured 60- to 90-minute sessions  Introducing the project, defining dialogue, and discussing values and opportunities  4 or 5 sessions/day, 2 to 3 running concurrently, over 3 days. TOWNSHIP OF LANGLEY 12

16/05/2019 Phase 1 Public Engagement Neighbourhood Dialogue Sessions 15 mins : Hopes and Fears exercise re: the session 15 mins : Present on session purpose, overall process, intro to Dialogue 20 mins : Q & A period 30 mins : Dialogue activity around focus question on community values and opportunities – using “world’s easiest” technique 10 mins : Next steps in information sharing and process TOWNSHIP OF LANGLEY Phase 1 Public Engagement Open House  An interactive event  Introducing the project, explore assets and opportunities, provide early input TOWNSHIP OF LANGLEY 13

16/05/2019 Phase 1 Public Engagement Open House Station 1: Tell us about yourself Station 2: Hopes and Fears Station 3: Introduction and Context Station 4: Neighbourhood Based Feedback • What are the most important characteristics of Booth/Fernridge/Rinn? • What characteristics of Booth/Fernridge/Rinn would you like to change? • In 20 years what will be the most important characteristics of Booth/Fernridge/Rinn? TOWNSHIP OF LANGLEY Thank you & good night! TOWNSHIP OF LANGLEY 14