BOARD OF TRUSTEES FINANCE AND AUDIT COMMITTEE BUDGET WORKSHOP MAY - PowerPoint PPT Presentation

BOARD OF TRUSTEES FINANCE AND AUDIT COMMITTEE BUDGET WORKSHOP MAY 27, 2004

BUDGET PROCESS • THIS PROPOSED BUDGET ALLOWS US TO FUND OPERATIONS AND NEW INITATIVES-IT IS A GOOD YEAR • JUSTIFICATION OF 2003/04 BASE BUDGET • BUDGET COMMITTEE • REALLOCATION OF BUDGETS WITHIN DIVISIONS

ORGANIZATIONAL CHANGES IN 2003/04 • INSTRUCTIONAL COMMUNICATIONS TRANSFERRED TO INSTITUTIONAL ADVANCEMENT FROM ACADEMIC AFFAIRS • ATHLETICS TRANSFERRED TO STUDENT AFFAIRS FROM PRESIDENT’S OFFICE • BUDGET OFFICE TRANSFERRED TO ADMINISTRATION AND FINANCE FROM PRESIDENT’S OFFICE • HUMAN RESOURCES TRANSFERRED TO ADMINISTRATION AND FINANCE FROM ACADEMIC AFFAIRS

• EQUAL OPPORTUNITY PROGRAM TRANSFERRED TO ADMINISTRATION AND FINANCE FROM ACADEMIC AFFAIRS • INSTITUTIONAL RESEARCH TRANSFERRED TO ACADEMIC AFFAIRS FROM ADMINISTRATION AND FINANCE • CENTER FOR STUDENT SUCCESS AND RETENTION TRANSFERRED TO ACADEMIC AFFAIRS-ENROLLMENT SERVICES FROM STUDENT AFFAIRS • NEWS AND PUBLICATIONS SPLIT INTO TWO DEPARTMENTS: MARKETING & PUBLICATIONS AND MEDIA RELATIONS & EVENTS

REDIRECTION OF EXISTING EDUCATIONAL AND GENERAL FUNDS IN 2003/04 • VACANCY POOL • CONTINUOUS IMPROVEMENT PROJECTS • INSTITUTIONAL ADVANCEMENT REALLOCATED A GRAPHIC ARTIST POSITION TO FILL A SPECIAL EVENTS COORDINATOR POSITION • ADMINISTRATION AND FINANCE ELIMINATED TWO ACCOUNTANT POSITIONS TO CREATE A TREASURER POSITION • PRESIDENT’S OFFICE ELIMINATED A VP OF UNIVERSITY RELATIONS TO CREATE AN ASSOCIATE GENERAL COUNSEL

REDIRECTION OF EXISTING E&G FUNDS IN 2004/05 • REDIRECTED FUNDS FROM THE FLORIDA CENTER FOR PUBLIC POLICY AND LEADERSHIP TO: FLORIDA INSTITUTE OF EDUCATION $200,000 POLLING CENTER 85,000 CENTER FOR COMMUNITY INITIATIVES 100,000 E &G BASE 475,944 • BASED ON ENROLLMENT TARGETS, TWO FACULTY POSITIONS WERE REDIRECTED FROM COMPUTING SCIENCE AND ENGINEERING TO ARTS AND SCIENCES

• PRESIDENT’S OFFICE ELIMINATED $100,000 IN OTHER PERSONAL SERVICES DOLLARS • GENERAL COUNSEL’S OFFICE ELIMINATED $60,200 FROM OPS DOLLARS TO OFFSET ADDITIONAL COST OF NEW ATTORNEY AND PARALEGAL • COORDINATOR POSITION IN CAREER SERVICES ELIMINATED TO SUPPORT BUYOUT OF 1.22 POSITIONS WHICH WERE PREVIOUSLY FUNDED BY STUDENT GOVERNMENT • STUDENT AFFAIRS IS CONVERTING $10,000 OF OPS TO SALARY TO PARTIALLY FUND A COORDINATOR, COMPUTER APPLICATIONS

• ADMINISTRATION AND FINANCE, INFORMATION TECHNOLOGIES REALLOCATED $59,675 FROM PRINTING, IMAGING SYSTEMS, OPS REDUCTION AND VIDEO CONFERENCING TO PURCHASE NEW SOFTWARE LICENSES • ADMINISTRATION AND FINANCE, CONTROLLER’S OFFICE ELIMINATED AN ACCOUNTANT POSITION TO PARTIALLY FUND A SYSTEMS MANAGER POSITION

NEW RESOURCES FOR 2004/05 1) 2003/04 EDUCATIONAL & GENERAL ALLOCATION (INITIAL) $91,723,987 ANNUALIZATION OF SALARY INCREASE & HEALTH INSURANCE 887,842 ADJUSTED 2003/04 BASE ALLOCATION 92,611,829 2) 2004/05 ALLOCATION ISSUES (NEW FUNDING): ENROLLMENT GROWTH $2,700,524 TUITUTION INCREASE (7.5% & 12.5%) 1,857,212 CHANGE IN IN-STATE/OUT-OF-STATE MIX & 03/04 DISCREATIONARY FEES 331,458 ADJ - PLANT OPERATIONS & MAINTENANCE & JCP CONTRACT (23,716) 4,865,478 3) 2004/05 EDUCATIONAL & GENERAL ALLOCATION $97,477,307

OPTIONAL TUITION INCREASE • LEGISLATURE AUTHORIZED THE UNIVERSITY’S BOARD OF TRUSTEES TO IMPLEMENT AN ADDITIONAL 2.5% TUITION INCREASE ON OUT-OF-STATE STUDENTS • IF APPROVED, THIS WOULD INCREASE TUITION REVENUES $78,000 A YEAR

FUNDING SOURCES FOR 2004/05 INITIATIVES TOTAL RECURRING DOLLARS: $11,157,421 • NEW E & G FUNDING – $4,865,478 • UNALLOCATED RESERVES (2003/04 RESOURCES) – $525,999 • RESERVES (2003/04 RECURRING) – $3,890,000 • NET FUNDS AVAILABLE FROM THE FLORIDA CENTER – $475,944 • ENTERPRISE RESOURCE PLANNING FUNDING FOR YEAR 3 - $1,400,000

TOTAL NON RECURRING DOLLARS: $11,237,425 • EXCESS TUITION DOLLARS FROM OVER-ENROLLMENT (2002/03 & 2003/04) – $3,000,000 • CARRY FORWARD FUNDS (UNALLOCATED) ACCUMULATED – $6,080,813 • ENTERPRISE RESOURCE PLANNING FUNDING FOR YEAR 3 – $2,156,612

RESERVES • ENROLLMENT SHORTFALL/STATE CALL BACK – 3% OF BUDGET $1,000,000 RECURRING $2,000,000 NON-RECURRING • EXECUTIVE RESERVE – $500,000 RECURRING • UTILITY/MAJOR EQUIPMENT – $315,000 RECURRING

RESERVES FOR EMPLOYEES • TERMINATION COSTS – $500,000 RECURRING • EMPLOYEES SCHOLARSHIP (WAIVER) – $125,000 RECURRING • FACULTY 2003/04 2.5% SALARY INCREASE (PENDING COLLECTIVE BARGAINING) – $550,000 RECURRING

• FACULTY 2003/04 SALARY RETROACTIVE (PENDING COLLECTIVE BARGAINING) – $321,000 NON RECURRING • TRANSPORTATION BENEFIT (PENDING COLLECTIVE BARGAINING) – $60,000 RECURRING

SALARY ADJUSTMENTS • LEGISLATURE APPROVED $1,000 BONUS PER FULLTIME EMPLOYEE • PENDING COLLECTIVE BARGAINING • COST OF LIVING VS. MERIT PAY • COMPRESSION/INVERSION • PROPOSED BUDGET FOR SALARY ADJUSTMENTS – $1,500,000

STUDENT ENHANCEMENTS • MERIT SCHOLARSHIPS – $400,000 RECURRING • FINANCIAL AID (10% OF TUITION INCREASE) – $185,721 RECURRING

ACADEMIC ENHANCEMENT • FLAGSHIP PROGRAMS – $1,000,000 RECURRING • SUMMER SCHOOL – $150,000 RECURRING • FACULTY RESEARCH – $175,000 RECURRING

CAMPUS IMPROVEMENTS • CAMPUS IMPROVEMENTS (PLANT AND FACILITIES) – $2,000,000 NON RECURRING • STUDENT UNION (FURNITURE, FIXTURES & EQUIPMENT) – $2,000,000 NON RECURRING

DIVISION ENHANCEMENTS PRESIDENT’S UNIT • RECURRING – $41 • COSTS ASSOCIATED WITH GENERAL COUNSEL POSITIONS $57,006 • NON RECURRING – $82,384 • OUTSIDE COUNSEL FOR COLLECTIVE BARGAINING ISSUES – $50,000 • SPECIALIZED LEGAL ISSUES $15,000

ADMINISTRATION AND FINANCE • RECURRING DOLLARS – $627,876 • TECHNOLOGY REPLACEMENT $427,379 • SYSTEMS MANAGER – $42,143 • ENVIRONMENTAL HEALTH AND SAFETY COORDINATOR – $56,700

• NEW HUMAN RESOURCE SERVICE AGREEMENTS – $21,000 • INFORMATION TECHNOLOGY SERVICES SECURITY PROGRAM EXPANSION – $20,000 • NON RECURRING DOLLARS – $464,677 • CLASSROOM TECHNOLOGY – $60,000 • TECHNOLOGY REPLACEMENT– $404,677

STUDENT AFFAIRS • RECURRING DOLLARS – $290,836 • FUND 3.22 POSITIONS PREVIOUSLY FUNDED BY STUDENT GOVERNMENT – $149,132 • WOMEN’S CENTER (COORDINATOR EVENTS PLANNER) – $31,450 • COORDINATOR, COMPUTER APPLICATIONS – $26,834

• UNIVERSITY POLICE RENEWAL AGREEMENTS – $28,975 • NON RECURRING DOLLARS – $92,700 • MARTIN LUTHER KING, JR. LUNCHEON SPEAKER – $25,000 • INTERNATIONAL CENTER (RECRUITING, FACULTY AWARDS, CURRICULUM DEVELOPMENT) – $59,500

INSTITUTIONAL ADVANCEMENT • RECURRING DOLLARS – $96,425 • COORDINATOR, COMPUTER APPLICATIONS – $44,100 • ASSISTANT DIRECTOR, MARKETING AND PUBLICATIONS – $41,580 • NON RECURRING DOLLARS – $391,000

• NEW SOFTWARE FOR ALUMNI & DONOR DATABASE – $150,000 • MARKETING PLAN – $138,000 • ANNUAL COMMUNITY REPORT (TIMES-UNION) – $35,000 • MEDIA RELATIONS (STATEWIDE TV SHOW) – $48,000

ACADEMIC AFFAIRS • RECURRING DOLLARS – $2,270,720 • FACULTY/INSTRUCTORS – $1,933,916 • ADVISING POSITIONS – $108,360 • COORDINATOR, COMPUTER SYSTEMS CONTROL – $56,700 • DIRECTOR OF MARKETING, FINE ARTS CENTER – $63,000

• NON RECURRING DOLLARS – $1,673,399 • LIBRARY BOOKS – $350,000 • VISITING PROFESSORS/INSTRUCTORS/SABBATICAL – $467,079 • EQUIPMENT FOR NEW FACULTY POSITIONS – $93,200 • ACCREDITATION – $70,000