` Board Meeting at East Center GVR Pickleball Center – Contract Presentation June 26, 2019
Cost Estimates per Phasing Options as presented at January 17, 2019 Meeting: Phasing date extrapolated by WSM from October 2018 Cost Estimate by Compusult Professional Cost Estimators Scenario Scenario Scenario Scenario Scenario Scenario 24-A 24-B 24-C 16 12 8 24 at-grade PB 24 at-grade PB 24 at-grade PB 16 at-grade PB 16 at-grade PB 8 at-grade PB Courts with Courts with Courts with Courts with Courts with Courts with meeting hall smaller RR smaller RR smaller RR smaller RR smaller RR building and building and building, building, building, building, Instructional Instructional Instructional Instructional Instructional Instructional Court Court Court deferred Court deferred Court deferred Court deferred $1,111,850 $1,111,850 $1,111,850 $911,850 $811,850 $511,850 Sitework and at-grade Courts $200,000 $200,000 $0 $0 $0 $0 Instructional Court Building $541,248 $185,943 $185,943 $185,943 $185,943 $185,943 Total Construction Cost: $1,853,098 $1,497,794 $1,297,794 $1,097,794 $997,794 $697,794 Project Development Costs $98,000 $98,000 $98,000 $98,000 $98,000 $98,000 Project Contingency @ 10% $185,310 $149,779 $129,779 $109,779 $99,779 $69,779 Total Project Budget $2,136,408 $1,745,573 $1,525,573 $1,305,573 $1,195,573 $1,085,573 WSM Architects, Inc. | 06-26-19
Phasing Direction to WSM at January 17, 2019 Board Work Session: Min. of 8 Total Project Budget was confirmed by GVR Courts Board approved Minutes on March 19, 2019 Scenario Scenario Scenario Scenario Scenario Scenario 24-A 24-B 24-C 16 12 8 24 at-grade PB 24 at-grade PB 24 at-grade PB 16 at-grade PB 16 at-grade PB 8 at-grade PB Courts with Courts with Courts with Courts with Courts with Courts with meeting hall smaller RR smaller RR smaller RR smaller RR smaller RR building and building and building, building, building, building, Instructional Instructional Instructional Instructional Instructional Instructional Court Court Court deferred Court deferred Court deferred Court deferred $1,111,850 $1,111,850 $1,111,850 $911,850 $811,850 $511,850 Sitework and at-grade Courts $200,000 $200,000 $0 $0 $0 $0 Instructional Court Building $541,248 $185,943 $185,943 $185,943 $185,943 $185,943 Total Construction Cost: $1,853,098 $1,497,794 $1,297,794 $1,097,794 $997,794 $697,794 Project Development Costs $98,000 $98,000 $98,000 $98,000 $98,000 $98,000 Project Contingency @ 10% $185,310 $149,779 $129,779 $109,779 $99,779 $69,779 Total Project Budget $2,136,408 $1,745,573 $1,525,573 $1,305,573 $1,195,573 $1,085,573 Construction Max Budget $1.25M High Contingency allowance used Contract Cost because project not yet Bid. Estimate WSM Architects, Inc. | 06-26-19
Phasing Direction to WSM at January 17, 2019 Board Work Session: Total Project Budget was Pickleball Complex Scenario Comparison affirmed by Approved Minutes Total Project Budget January 17 on March 19, 2019 $2.5M $2.14M $2.M $1.75M $1.53M $1.5M $1.31M $1.25M $1.2M Max. approved total project $1.09M budget $1.M $.5M 24-A 24-B 24-C 16 12 8 $.M WSM Architects, Inc. | 06-26-19
Actual Bids vs. Cost Estimates The Bids were higher than Pickleball Complex Scenario the anticipated cost. Total Project Cost Est. vs. Construction Bid Comparison $2.5M $2.14M Construction Contract Low Bids: $2.M $1.75M Bid: Bid: $1.53M $1.39M Bid: $1.31M $1.5M $1.31M $1.19M $1.25M $1.2M $1.09M Max. approved total project budget $1,097,794 $997,794 Const. Cost Est. $1.M $897,794 Const. Cost Est. Const. Cost Est. $.5M 24-A 24-B 24-C 16 12 8 $.M Bids averaged 23% Bid 25% higher Bid 24% higher Bid 21% higher higher than anticipated than anticipated than anticipated than anticipated WSM Architects, Inc. | 06-24-19
Why are the May 2019 bids higher than anticipated? 1. Cost estimates are statements of probable cost. • We estimate cost using professional judgement in locating and using reliable sources of information, based on knowledge of the project and experience. • Compusult and WSM have no control over the costs of labor, equipment or materials or the Contractor’s method of pricing . 2. Market conditions are currently considered volatile: • WSM and our local partners are seeing higher than anticipated costs on many of our current projects. • Busy market – ongoing demand • Material costs high due to demand, existing tariffs / potential “tariff wars” • Fuel costs affect const cost, incl. asphalt • High cost of concrete and earthwork 3. Escalation due to inflation • Cost estimate was performed in October 2018 with escalation to April 2019. • The current bid is scheduled to start construction in July 1, 2019. WSM Architects, Inc. | 06-26-19
Bids – May 29, 2019 Excellent Response - received responsive Bids from all FIVE (5) Bid Comparison Adjusted for EIGHT (8) Courts – invited prequalified General Total Construction Contract Contractors (G.C.s) Division II Construction Company (G.C.) and Renner (Court Contractor) High Bid: Bid: $1.58M Bid: Bid: $1.40M Low Bid: $1.36M $1.30M $1.19M WSM Architects, Inc. | 06-24-19
Successful Contractors General Contractor (G.C.): Division II Construction Co., Inc., Tucson, AZ, was founded in 1982, and has been recognized several times as Contractor of the Year for successful work in Southern Arizona. Past successful clients include the University of Arizona. Pickleball Court Sub-Contractor: Renner, based in Denver, CO, has specialized in sports court construction for over 30 years and will supply the Courts turn-key, from the post-tensioned slabs, coatings, gate, fencing, nets and other accessories. Renner is a member of the ASBA and staff are Certified Tennis Court Builders. Renner constructed the GVR Pickleball Courts at Canoa Ranch. WSM Architects, Inc. | 06-26-19
Updated Total Project Budget – June 26, 2019 GVR Pickleball Center Project Costs Project Development Costs ITEM PROJECTED COST Permits & Fees $ 11,216.00 Special Inspections $ 9,000.00 Owner's Contingency $ 29,924.28 Project Development Costs Subtotal $ 50,140.28 Construction Costs ITEM BID Project Manual A - Division II Construction Co. $ 959,873.00 Construction Project Manual B - Renner for Phase I - eight (8) pickleball courts $ 239,720.00 contract Construction Contract Total $ 1,196,971.00 presented Total Project Cost (Line G + J) $ 1,247,111.28 today Total Approved GVR Funding - Min. 8 courts, not to exceed $1.25M $ 1,250,000.00
Provision to add additional courts, should non-GVR funds become available: 1. Additional funds beyond the Contract amount may be raised by third-parties and held in escrow for the construction of additional pickleball courts. Any escrowed funds not used to construct additional courts will be returned to the third- parties that raised the funds. 2. As a bid alternate option, Division II and Renner can provide additional pickleball courts within the same mobilization if notified no later than September 1, 2019. Completion date for additional courts to be determined. 3. Cost for four additional courts is approximately $85,000 and cost for eight additional courts is approximately $166,000.
ALT: ALT: ALT: +4 +4 +4 BASE BID: 8 COURTS & RESTROOM BLDG ALT: +4 WSM Architects, Inc. | 06-24-19
Summary of Bid Process 1. The project received five responsive bids., with Division II Construction Co. and Renner as the low bidder. 2. The contract presented is $1,196,971.00 for all site work, building and eight (8) pickleball courts. It allows for construction of additional courts if future non-GVR funding is available. Funding provided through escrow account. 3. As an alternate option, Division II and Renner can provide additional pickleball courts within the same mobilization if notified no later than September 1, 2019. Cost for four additional courts is approximately $85,000 and cost for eight additional courts is $166,000. 4. Contract type: AIA 105-2017 Standard Short Form of Agreement Between Owner and Contractor, as prepared by Mesch Clark and Rothschild Attorneys (Tucson, AZ) 5. If approved, Division II ready to mobilize July 1, 2019, with GVR groundbreaking tentatively scheduled for mid-July. WSM Architects, Inc. | 06-26-19
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