Community Development Block Grant (CDBG) 2018-19 Request for Proposals Public Services & Public Facilities
City of Phoenix Grants Administration Team Chris Hallett, NSD director Spencer Self, NSD deputy director Christy Blake, project manager Shawn Pierce, project manager Sara Farrar, project manager Steve Rivas, project manager 2
General Information • RFP must be downloaded: www.awardalley.com/cdbg/ • Proposal instructions and proposal form • Additional materials – Census Map, Income Limits 3
CDBG: A Brief History • 1974: signed into legislation • 1975: Phoenix receives an allocation – Funds managed by U.S. Department of Housing and Urban Development (HUD) – Formula grants to entitlement communities such as Phoenix 4
CDBG Purpose To develop viable, urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, primarily for low- and moderate-income people 5
Funding Availability This Year – To Be Determined • Allocations have not been determined yet – Congress has not announced allocations yet – City Council may adjust funding levels as well 6
CDBG National Objectives To be eligible for this RFP you must serve primarily low- and moderate-income Phoenix residents. 7
CDBG National Objective Three ways to meet the CDBG National Objective: • Income-based : Clients served earn less than 80% of median income • Area-based : Program targets clients residing in distinct low-income census tracts • Presumed benefit : Clients are ‘presumed’ to be low-income: elderly, severely disabled adults, abused children or homeless individuals, persons with AIDS, migrant farm workers, battered spouses 8
Eligible Applicants • Nonprofit organizations – Including faith-based organizations • Neighborhood organizations – Must be incorporated as a nonprofit • Public or Charter schools 9
Eligible Applicants • Must be incorporated in Arizona as a nonprofit at time of application • Must have a DUNS number at time of contract execution • Must be registered in SAM.gov at time of contract execution • Does NOT have to be 501(c)3 10
Eligible Applicants • Agency must have expended at least 50% of funds related to 2016 CDBG contract at the time of proposal submission • Public or Charter schools must be located in and contribute to revitalization efforts in one of the City’s targeted areas 11
Ineligible Activities • Services to non-Phoenix residents • Services that do not benefit low- and moderate-income people • Services that promote religion 12
Programs Not Funded in this RFP (but perhaps elsewhere in the City) • Homeless adult programs • Housing counseling • Economic development • Employment and training programs • Housing programs 13
Public Services RFP Priorities • Support Services for Persons with Disabilities and Senior Support Services • Youth Services and Enrichment Programs for Youth 14
Support Services to Persons with Disabilities and Senior Support Services • $30,000 maximum request • Proposals submitted under this priority include services that support self-sufficiency and independent living. 15
Support Services to Persons with Disabilities and Senior Support Services • Examples include: – transportation services – case management – vocational services – other activities that promote a higher level of self- sufficiency for persons with disabilities and seniors in underserved areas 16
Youth Services and Enrichment Programs for Youth • $30,000 maximum request • Proposals submitted under this priority include services structured to provide safe, constructive environments, growth opportunities, strengthening of families and guidance for at-risk children or to augment educational opportunities for youth. • Children and youth are defined as school age to 24 years old 17
Youth Services and Enrichment Programs for Youth • Proposals include: – after-school recreational activities – structured childcare and preschool education programs – violence prevention programs – after-school tutoring, literacy, reading, computers – music and art programs that are development oriented 18
Public Services Budget – Tips! • Ask for what you need – it does not have to be the maximum • CDBG-funded staff must provide direct services to clients (not administrative) • If the budget page says ‘required’ next to a line item – make sure you include a cost! – insurance – fingerprinting 19
Public Services – Ineligible Costs • Payment of debt / mortgage • Pre-program expenses • Entertainment • Stipends • Political activities • Marketing • Fundraising • Food – not intrinsic to the program 20
Public Services Questions on Public Service Proposals? 21
Public Facilities • Citywide Projects – Maximum request $150,000 – Minimum request $75,000 – Requires 30% match secured at time of application • No longer a distinction between geographic targeted areas and citywide 22
Public Facilities • Projects must demonstrate how services for beneficiaries will be improved by the project • Examples include: – Acquisition – Rehabilitation – Construction – ADA modifications 23
Public Facilities • Public Facilities include: – Senior and Youth centers – Domestic Violence shelters (non-housing improvements) – Neighborhood facilities – Childcare buildings 24
Public Facilities • In accordance with the city’s sustainability program, agencies will be expected to incorporate sustainable building technologies and standards, such as those in the Leadership in Energy and Environmental Design (LEED) Building Rating System, into their projects. 25
Ineligible Public Facilities Activities • Maintenance projects • Construction or rehabilitation of housing units • Construction or rehabilitation of administrative offices • Facilities not primarily serving low- and moderate-income clients • Agency staff costs / project management 26
Public Facilities Match • RFP requires an agency provide at least 30% of the total project costs. • Minimum request is $75,000 requires a match of $32,000 for a total project cost of $107,142 • Maximum request of $150,000 requires a match of $64,286 for a total project cost of $214,286 – Other sources of match may exceed the required amount but cannot be less • Agency must demonstrate in the proposal that matching funds are available 27
Public Facilities Match Example: $150,000 CDBG Request $ 64,286 30% of Total Project Match $214,286 Total Project Cost Formulas: CDBG request /.70 = total project Total project x .70 = CDBG request Total project x .30 = match 28
Public Facilities - Notes • A HUD NEPA review is required for all CDBG funded construction projects – City staff will coordinate – Asbestos tests are required for all rehab projects – Lead-based paint testing may also be required 29
Public Facilities - Notes • Funded projects must have an open and competitive procurement process – Do not select a contractor or work with a contractor on your proposed project – City staff will help ensure an open procurement process – Lowest bidder will usually be selected – Contractors who assist in writing the scope or budget will not be eligible to bid 30
Public Facilities - Notes • Davis Bacon Wages will be required to be paid for all construction projects • City staff will provide the current wage schedule • City staff will work with contractors and subcontractors to ensure the proper wages are paid • MAY increase total project cost by 4-6% 31
Public Facilities - Notes • No activity can begin on the proposed project until after the funding award, environmental review and competitive procurement process • Pre-contract costs are not eligible • Federal funding requirements may extend original project timeline 32
Public Facilities - Liens • The city will lien the building after completion of the project to ensure long term benefit of the public funds. • Lien Terms: Less than $25,000 5 years More than $25,000 10 years Acquisition / New Construction 20 years 33
Public Facilities Questions on Public Facilities Proposals? 34
Proposal Review Process • Community Development Review Committee – 11 members – Appointed by the Mayor – Represent needs of the entire city – Score proposals on 40-point scale – Committee does not discuss individual proposals 35
Proposal Evaluation Criteria • 4 criteria / 10 points each • Program/project description and need • Proposed outcomes • Agency track record • Program/project budget • Highest ranked proposals after evaluation are invited to presentation night 36
Technical Review Process • Every proposal will receive a technical review in late January (emailed to agency contact) • Read the review for accuracy and proposal ‘concerns’ or ‘notes’, if applicable • Provide a written response to proposal concerns, if applicable • No response required if technical review is accurate 37
Technical Review Process Common Issues: Public Services – Direct service delivery – Site control – Insurance – Fingerprinting Public Facilities – Match – Architectural costs – Site control 38
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