ASC Meeting #3 Tuesday, Aug 28th 2018 PSC 104
Agenda • Check-in • Robert’s Rule of Order • Minutes Approval • Purpose of ASSP • Updates from E-board • Actionable items • Practice • Open forum
Agenda • Check-in • Robert’s Rule of Order • Minutes Approval • Purpose of ASSP • Updates from E-board • Actionable items • Practice • Open forum
Robert’s Rule of Order • Flow of business: - A topic of discussion is brought up >> Discussion >> Vote or table or postpone indefinitely
Robert’s Rule of Order • To limit discussion/date: “I move that debate be limited to ____ (i.e. 5 minutes)” Requires ⅔ vote • To end discussion/debate: “I move the previous question” Requires ⅔ vote
Robert’s Rule of Order • To postpone indefinitely: “I move that the motion be postponed indefinitely” Requires majority • To postpone to another date: “I move to postpone to motion to ____ (i.e. next meeting)” Requires majority • To temporarily discuss something of higher precedence: “I move to lay the question on the table” Requires majority
Robert’s Rule of Order • Once discussion/debate ends, Chair may start voting procedure
Robert’s Rule of Order • BONUS: To close meeting: “I move to adjourn.” Requires majority
Agenda • Check-in • Robert’s Rule of Order • Minutes Approval • Purpose of ASSP • Updates from E-board • Actionable items • Practice • Open forum
Agenda • Check-in • Robert’s Rule of Order • Minutes Approval • Purpose of ASSP • Updates from E-board • Actionable items • Practice • Open forum
Purpose 1) To encourage professional and educational advancement among students and faculty 1) To unite and conduct the affairs of the students of the School of Pharmacy of University of Southern California (USC) in cooperation with the faculty, alumni, and the Associated Students of the University of Southern California (ASUSC) 1) To serve the community at large, and 1) To move the profession forward by supporting pharmacy legislation, delivering high caliber care, and engaging in interprofessional discussions.
Agenda • Check-in • Robert’s Rule of Order • Minutes Approval • Purpose of ASSP • Updates from E-board • Actionable items • Practice • Open forum
Officer’s Report 1. President 2. VP of Professional Conferences 3. VP of Student Affairs 4. VP of Academic Affairs 5. VP of Administration 6. GSG Senators 7. VP of Finance 8. VP of Public Affairs 9. QSAD/Alumni Association Representative
President • USC ASSP Website • PLS/ASSP Mentorship Program (196 pairings) • Dr. Jacque Sokolov’s Presentation – “Future of US Healthcare” – September 24th, 5-6:30PM – Dinner at 7PM • Documents Folder • Event Approval Checklist
Event Approval Checklist • Event ID for on campus event or meeting outside of M-F 7AM-6PM • Catering: every time you order food for event on campus • Alcohol: must complete form and obtain approval • Will be posted on uscassp.org
VP of Professional Conferences • Professional Conference Info Session for P1s – September 7th, 1PM – Presentation held by Kara Onouye, Christina Lee, Christopher Limbo and me – Please double check the slide set before September 2 for any last minute changes • Reimbursement process for conferences not on the 2018-2019 list – You must notify the following people at least 2 months before the conference date: Tim Dang, Michael Lee, Dr. Park, and me
VP of Professional Conferences (cont) • Poster presenters – Eligible for reimbursement through ASSP if the following criteria are met before the conference date • Send us your submitted abstract • The original email sent to you; confirmation that the abstract was accepted • Copy of your poster • Website link to the conference • Specific date(s) and time that you are required to present • Proof that you applied for GSG Travel Grant (GSG Travel Grants Program Policies) – https://gsg.knack.com/tg#policies/ – In the application, it will tell you to submit a letter from the program indicating that there are no other sources of funding available. In this section, please write: "The USC School of Pharmacy will be helping to financially support this conference. For any questions, please contact Dr. Susie Park (susiepar@usc.edu)." • Name of your faculty advisor • Names of other students on your poster Please send me this information and CC the following people: • Dr. Park (susiepar@usc.edu) • Michael Lee (asspfinance@gmail.com) • Tim Dang (uscassp@gmail.com)
VP of Student Affairs Upcoming Events • Organization Tabling Event (08/30) – Organization Tabling Agreement (08/27) • Only those who signed the agreement are permitted to table – Set up: 2:30 pm – Event time/location: 3:00-5:00 pm, Upper Quad – Materials to bring: • Distribution Materials • Customized tablecloth • Poster Boards • Big smiles and perfected elevator speech
VP of Student Affairs (cont) Upcoming Events • Welcome Back Night (09/10) – Event time: 6:00-8:00 pm – Event Location: Pappas Quad – Featuring In-N-Out Truck – Invitation to be released shortly • RSVP Link: https://tinyurl.com/WBNRSVP • RSVP Deadline : September 6th at 11:59 pm
ASSP VP of Academic Affairs Course Coordinator Meeting Curriculum Committee Meeting • 3 times per semester • Once per month • Google Doc will be sent to throughout the school year each of the classes • CC Representatives will beforehand meet with VP of Academic • Course issues will be Affairs beforehand collected in the Google Doc • VP of Academic of Affairs • CC Representatives will will relay course issues to meet with course the Curriculum Committee coordinators members
ASSP VP of Administration • USC Wellness Dog – Date and time: Thursday, 9/20 from 12-1pm – Location: Norris Medical Library lower atrium
GSG Senators • Mandatory RSO Re-recognition Workshop – At least ONE rep to attend ONE of these meetings: • Friday, September 7th, 2018 in TCC Ballroom (UPC) • Monday, September 10th, 2018 12-12:50pm in Aresty Auditorium (HSC) – RSVP for the (HSC) RSO Workshop found here – RSVP for the (UPC) RSO Workshop found here • All returning RSO’s must create an OrgSync profile following the steps outlined here before RSO workshop
GSG Senators ● GSG Finance Orientation and Assessment – Due before you submit your first Budget Application and receive funding • Budge Application Portal – Create account and submit applications through here ● Due by September 30th to become a RSO: 1. Submitted OrgSync application and necessary documents 2. Attend RSO workshop meeting 3. Advisor has confirmed their status
VP of Finance Form Submission • Late form submissions will result in reduced reimbursement or non-payment • For Non-Travel Expense Forms, within 2 weeks of the date of the event
VP of Public Relations ● Website updates – Ongoing updates to organisation pages (pictures or graphics) – Currently gathering job information from the Class of 2021 • This information will be posted on the website and will serve to prepare the new students (P1) for the types of jobs that may open up during the year • [Planned] - This page will turn into a job listing as individual companies begin hiring ● Currently gauging interest for a support group for student-parents • [Planned] - Creation of a support group for USC students that are also parents • Possible group for students who are also married
QSAD/Alumni Association Rep ● Alumni Association – Sponsored the White Coat Ceremony • Cost is approximately $15,000 + • Has previously been funded by QSAD • Created new logo for White Coats ● QSAD ○ First Board meeting to be held Monday, September 10 • “Student Spotlight” - show the range of current students in the pharmacy program – keep eye out for outstanding students outside of academics » background, unique goals, plans after graduating, etc
Agenda • Check-in • Robert’s Rule of Order • Minutes Approval • Purpose of ASSP • Updates from E-board • Actionable items • Practice • Open forum
Actionable Items 1. Prepare for Organization Tabling event on August 31st 2018 3-5PM) 2. Attend mandatory meeting for re-recognition process a.Friday, September 7th 2018 3. Complete assigned tasks announced at re-recognition meeting before September 30th 2018 4. Complete online GSG finance orientation before requesting funds
Agenda • Check-in • Robert’s Rule of Order • Minutes Approval • Purpose of ASSP • Updates from E-board • Actionable items • Practice • Open forum
Agenda • Check-in • Robert’s Rule of Order • Minutes Approval • Purpose of ASSP • Updates from E-board • Actionable items • Practice • Open forum
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