AQUATICS FORUM 2019 1 Aquatics Committee Joint Committee of the - PowerPoint PPT Presentation

AQUATICS FORUM 2019 ������� 1

Aquatics Committee Joint Committee of the County & School Boards Mission to advise on matters related to Arlington’s In-School Aquatic Centers Responsibility to engage and represent aquatic stakeholders 2

The Aquatics Committee Committee Members Cynthia Hilton (APS), Chair Marilyn Judson, (DPR) Vice Chair MacKenzie Kearney (APS) Janet Echers (DPR) Guy Land (APS) Ludmilla (DPR) Ron Kampeas (APS) Howard Seamens (DPR) Kristi Sawert (APS) Carla Fletcher (DPR) Helena Machado (APS) Staff Liaison Jennifer Lainhart (DPR) Staff Liaison https://commissions.arlingtonva.us/sports-commission/aquatics-committee/ 3

AQUATICS FORUM Overview  Welcome  Operations Review 2018 - APS  Operations Review 2018 – DPR  FY 2020 Budget Proposals % Consideration  County Manager’s Proposed Budget – DPR  Superintendent’s Proposed Budget – APS  Aquatics Committee Cost Recovery Framework  Stakeholder Input 4

Arlington Public Schools Aquatics Management Office Operations Review 2018 www.apsva.us/aquatics 5

Aquatics Management Vision Safe, welcoming and clean aquatics facilities for students and residents Mission Provide Arlington students and residents with aquatics facilities that are clean, safe and welcoming, and that offer opportunities to participate in aquatics instruction, fitness, and recreation activities

APS Instruction Student participation in APS Water Safety & Lifetime Fitness Program 7

APS Instruction • Core Components: • Basic Aquatic Skills • Aquatic Safety • Aquatic Fitness • Aquatic Recreation • Students: 3 rd & 4 th Grades • • Five Hours Instruction 9 th & 10 th Grades • • 12-15 Hours • Electives www.apsva.us/aquatics/swimming-water-safety-instruction 8

Interscholastic Swimming & Diving Interscholastic Swim & Dive Participation 400 350 300 250 200 150 100 50 0 2011 2012 2013 2014 2015 2016 2017 2018 Middle SchoolSwimming & Diving High School 9

Community Participation • Drop-In Swimmers: • General Admission Splashes = 35,000 • Members/Pass Holder Splashes = 118,033 • Rental Groups (>52,000 Splashes) • Swim & Dive Teams • Synchronized Swimming • Water Polo • Swimming Clinics • SCUBA Diving • Lifeguard Training (60 Participants) 10

Safety & Lifeguard Management Rescue-Ready Aquatic Response Team! Staff Training 11

Safety & Lifeguard Management New Lifeguard Chairs Staff Training Sit – Stand – Scan 12

Facilities Updates We got BIG FANS Wakefield Yorktown Wash-Lee 13

Facilities Updates New & Resurfaced Diving Boards Wash-Lee I-pool UV 14

Facilities Updates Yorktown Installed New LED Overhead Lights Low Energy/Low Maintenance Renovations to Family Changing Room 15

Specialty Programs APS Aquatics Camps Water Adventure Camp Mini & Splash Camps SKWIM & Water Polo 16

Specialty Programs SCUBA 17

Community Outreach Lifeguard Training Teen Summer Expo Summer Activities Fair WANTED - LIFEGUARDS 18

Fiscal Accountability - 2018  APS Expense Budget FY 2018 – $2,168,488  Actual Expenses FY 2018 – $1,911,409  APS Revenue (Community Swim/Rentals)  Revenue Estimate FY 2018 – $1,180,000  Actual Revenue FY 2018 – $1,008,112 Expenses vs Revenue 2,500,000.00 2,000,000.00 1,500,000.00 1,000,000.00 500,000.00 - Fiscal 2011 Fiscal 2012 Fiscal 2013 Fiscal 2014 Fiscal 2015 Fiscal 2016 Fiscal 2017 Fiscal 2018 Fiscal 2019 Fiscal 2020 Expenses Total Revenue Budget Expenses 19

Funding Sources - History Funding Sources 1,200,000.00 1,000,000.00 800,000.00 600,000.00 400,000.00 200,000.00 - Fiscal 2011 Fiscal 2012 Fiscal 2013 Fiscal 2014 Fiscal 2015 Fiscal 2016 Fiscal 2017 Fiscal 2018 Fiscal 2019 Fiscal 2020 DPR Transfer Total Revenue APS Funding

Drop-In and Rentals Revenue History Community Fee Revenue by Sources Fiscal Total Operating Year Hours Admissions Rentals 2015 $ 789,499 $ 249,316 $ 1,038,815 12,888 2016 $ 694,380 $ 353,388 $ 1,047,768 11,076 2017 $ 699,158 $ 410,616 $ 1,109,774 11,076 2018 $ 694,241 $ 313,871 $1,008,112 10,788 2019 10,788 21

Arlington Public Schools Aquatics Management Office Budget Development 2020 22

Superintendent’s Proposed Budget FY 2020  Aquatics Facilities Management  Projected Revenue - Same as 2019 -$  Budgeted Expenses - UP $21,934  Salaries and Benefits Adjustments  Salaries are adjusted for a step increase for eligible employees and for changes resulting from retirement, separation, or reclassification.  Fringe benefits are adjusted based on rate changes, staffing changes, and historical trends.  New Funding  Utility accounts included electricity, heating fuel and water are reduced by $25,000 23

Local Jurisdictions Fees Current General Admission Fees – 2019 Arlington Fairfax Alexandria 2019 General Non- Non- Admission Resident Resident Resident Resident Resident Adult 10.00 8.00 12.00 6.30 8.40 Youth 6.50 5.00 7.00 2.65 5.25 Child 4.00 2.65 5.25 Free Free Senior 6.50 8.00 12.00 4.00 8.40 Student 6.50 N/A N/A 5.75 8.15 24

Fee Changes - 2020 Daly Admission Current 2019 Fiscal 2020* Adult Resident 6.30 6.00 Adult Non-resident 8.40 8.00 Children Resident (Under 18) 2.65 2.50 Children Non-resident (Under 18) 5.25 5.00 Seniors (62+) Resident 4.00 3.85 Seniors (62+)Non-resident 8.40 8.00 Student Resident (College ID) 5.75 5.50 Student Non-Resident (College ID) 8.15 7.75 Contingent on County Board Approval of County Manager’s Proposed Budget 25

APS Budget 2020 - Calendar Date Event February 28 Presentation – Superintendent Proposed FY 2020 Budget March 28 Public Hearing - Superintendent’s Proposed FY 2020 Budget April 2 Public Hearing – County Manager’s Proposed FY 2020 Budget April 4 Public Tax Rate(s) Hearing April 11 School Board’s Proposed FY 2020 Budget (Action) April 12 School Board’s Presentation to the County Board May 2 Public Hearing – School Board’s Proposed FY 2020 Budget May 9 School Board Action – Adopted FY 2020 Budget 26

Aquatics Committee Cost Recovery Recommendations Fiscal 2020 Budget 27

Aquatics Committee - Cost Recovery Recommendations What is the problem?  Not all County pool users are paying their fair share of operating & maintenance (O&M) costs  Inadequate County tax support transfers burden to APS 28

Fee-Setting History  FY 2010 – Established by County 15% increase on admission /No increase in rental fees   FY 2011 – No increases  FY 2012 – Adopted by School Board  10% increase on admission /15% increase on rental fees  FY 2013 - No increases  FY 2014 - 20% increase on rental fees  FY 2015 – Effective July 1, 2015 (FY16)  10% increase on general admission  15% increase on rental fees 29

Cost Recovery Recommendations FY 2018 Percent of FY 2018 Program Splashes (Admissions) Responsibility Percent Percent User Group Tax Support User Fee Support 17% 100% 0% APS Programs 31% 9% 91% County (100% APS) Drop-in Swimmers 41% 100% 0% County DPR Registrants (29% DPR/71% APS) 11% 0% 117% APS Rentals 30

Aquatic Committee’s Cost Recovery Framework ● Create a cost-recovery framework that is: • Fair to all users • Simple for patrons to understand • Repeatable for staff to implement • Transparent and accountable for the public 31

Aquatic Committee’s Cost Recovery Framework ● Used a per/Splash Model ● Total costs are divided by total admissions; this amount becomes the base rate ● The base rate becomes the single-admission adult fee; all other fees are discounted from that fee ● The total of all discounts equals the amount of tax support needed 32

Framework Summary Admission Charge Fee/Tax support Ratio Tax Agency Support Tax Support CURRENT RECOMMENDED Assignment Reimbursement Reimbursement 100% APS User Fee: 0% User Fee: 0% Programs Tax Support: 100% Tax Support: 100% 17% User Fee Tax County Support Drop-in 100% 0% Swimmers Adult User Fee Tax Support 31% Students 80% 20% 70% 30% 100% 0% Seniors Adult 80% 20% Children 40% 60% Students 70% 30% Misc. Discounts for Membership Seniors Pkgs./Passes 40% 60% County Children DPR User Fee: 0% Misc. Discounts for Registrants Tax Support: 13% (Annual Tax- Membership Pkgs./Passes 41% support Transfer) 0% APS User Fee: 100% User Fee: 100% Rentals Tax Support: 0% Tax Support: 0% 11% 33

Win-Win Outcome Costs/Revenue FY 2018 Projected Using Actual Framework Percent Tax Support for Community Swim 58% 30% Percent Total Tax Support 59% 34% Percent Total Fee Revenue 41% 66% Individual Single Swim Fees FY 19 Actual Projected Using FY 20 Proposed Framework Baseline Cost/Swim $6.30 $4.70 Adult Fee – Res $6.30 $4.70 Senior Fee (<30%) Res $4.00 $3.25 Student Fee (<20%) Res $5.75 $3.75 Child Fee (<60%) Res $2.65 $1.85 34