H O M E OW N E R S A S S O C I AT I O N Annual Meeting April 17, , 2019
Agenda I. Call to Order II. Declaration of Quorum III. Approve April 11, 2018 Annual Meeting Minutes IV. Introduction of Board of Directors/Guests V. Election of Directors VI. Financial Report VII. Development Report VIII. Architectural Control Report IX. Security Report X. Landscape Report XI. Neighborhood Outreach Report XII. Volunteer of the Year XIII. New Business/Questions from the Floor XIV. Announcement of Election Results XV. Next Board meeting - Thursday, April 18, 2019 at 4:00pm XVI. Adjourn
H O M E OW N E R S A S S O C I AT I O N Min inutes of f The Dominion Homeowners Association’s Annual Meeting Apri ril 2018
H O M E OW N E R S A S S O C I AT I O N 2018-2019 Board of f Dir irectors Gary Cram, Chairman Keith Coelho, Vice-Chairman Sandy Souchon, Treasurer Carole Minton, Secretary Barry Rupert, Member Chuck McAleer, Member Jeff Lewis, Member Mark Robbins, Member
H O M E OW N E R S A S S O C I AT I O N In Intr troduction of f Guests • Manny Pelaez, City Council District 8 • Chief Steve Hermann, G4S • Sgt. Jesse Izaguirre, SAPD
H O M E OW N E R S A S S O C I AT I O N 2019 Ele lection of f Dir irectors 4 Open Positions 3 - 3 Year Terms 1 - 2 Year Term 9 Nominees Presented by Elections Officer Chuck McAleer
H O M E OW N E R S A S S O C I AT I O N Nominees: Allan P. Baumholtz Bruce Burger Gary Cram David Meads Craig New Bob Parker Dana Phillips Sandy Souchon Mark Wohlfarth (displayed alphabetically)
H O M E OW N E R S A S S O C I AT I O N Voting fo for r Ele lection of f Dir irectors rs: • Proxies/Absentee Ballots • Nominations from the floor • Nominations closed • Voting - Open for thirty (30) minutes • After 30 minutes no votes will be accepted – Does anyone need a ballot?
H O M E OW N E R S A S S O C I AT I O N Fin inancial Report Presented by Sandy Souchon
H O M E OW N E R S A S S O C I AT I O N Fin inance Committee Members • Sandy Souchon, Chair • Barry Rupert, Board Liaison • Kenneth Kolb • Mike McCray • Michael Conly • David Meads • Lisa Fratangelo, HOA Liaison
Balance Sheet Dec ecember 31 31, 20 2018 As Asse sets Cash $4,454,991 Member Assessments Due (net) $66,542 Property and Equipment (net) $577,363 Other Assets $28,100 $5,126,996 $5, Liab iabilities and and Fund Fund Ba Balance Accounts Payable $223,146 Construction Deposits $315,235 Prepaid Assessments $126,906 Operating Fund Balance $2,143,038 Reserve Fund Balance $2,318,671 $5 $5,126,996
Sta tatement of of Rev evenues, s, Exp xpense ses s & Fun unds s Tra ransf sfers Dec ecember 31, , 2018 Rev evenue Assessments $4,178,088 HOA New Resident Assessment $277,500 Construction Permit Fees $99,850 Other $455,402 Tot otal Rev evenue $5 $5,010,840
Sta tate tement of of Rev evenues, Exp xpenses & Fun unds Tra ransfers December 31, De 31, 201 2018 Exp xpenses Security $1,819,609 Landscaping $699,866 Neighborhood Outreach $129,029 Legal $64,233 Repairs, Maintenance & Utilities 407,019 Other Homeowner Expenses $26,539 General & Administrative $805,181 Tot otal Exp xpenses $3,951,476 $3
Sta tatement of of Rev evenues, s, Exp xpense ses s & Fun unds s Tra ransf sfers Dec ecember 31 31, , 20 2018 18 Tra ransfer to to Capit ital $30 per resident to reserves $567,600 $277,500 HOA New Resident Assessment to reserves Tot otal Tra ransfers $8 $845,100 Net et Cas ash to to Operating Fun und $2 $214,264
2018 Capital Spending • Street Repairs - $247,430 • Landscape Renovations - $105,210 • Other Infrastructure - $141,134
Capital Reserve Stu tudy • Reserve Study Update performed 2017 – Reserve Study estimates total capital expenditures for maintaining community infrastructure to be $3 $30.8 0.8 million through 2047 – Independent Engineering firm estimated cost to maintain streets is $24 $24 million over the next 30 years • Capital reserve budgeted expenditures for the next 5 years is $1.4 million as follows: 2019 - $2 20 $20,000 20 2020 - $1 $137,392 20 2021 - $1 $126,628 20 2022 - $3 $343,161 20 2023 - $7 $754,465
Where does my $220 go? Assessments $220 Other Revenue $44 $264 $264 Tota otal l Rev even enue Security $96 Landscaping $37 Neighborhood Outreach Committee $7 Legal, Repairs, Maintenance, Utilities and other $69 Total l Expen enses $209 $209 $30 per resident to reserves $30 HOA New Resident fees to reserves $15 Tota otal l Tran ransfers to o Res eserves $45 $45 $10 $10 Net et Cash ash to o Ope peratin ing Fun und
H O M E OW N E R S A S S O C I AT I O N Board Member r Award rd: Sandy Souchon Presented by HOA General Manager Rob McDaniel
H O M E OW N E R S A S S O C I AT I O N Development Report Presented by Rich Dietz
H O M E OW N E R S A S S O C I AT I O N Development Committee Members • Rich Dietz, Chair Ad Hoc c Mem embers rs • • Mark Robbins, Board Liaison Sandy Souchon, Board Treasurer, Financial Liaison • Art Burdick • Rob McDaniel, HOA Liaison • Roberto Kenigstein • Barry Rupert • Albert Reed • Keith Pyron • Gary Cram
Agenda • Street Rehabilitation Program • Lucchese Tract • Dominion Springs Commercial Tract • Sales Pavilion Commercial Tract • Dominion Creek Commercial Tract • Other Projects • Work with External Stakeholders
Dominion Str treet Rehabilitation • Part of 30-year street program that is incorporated in HOA Capital Reserve Budget. 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 $502k $433k $753k $754k $700k • Combined 2018 & 2019 into one work program performed in 2018 • Capital Budget reflects both actual dollars spent on in-year street projects as well as capital held in reserve for future projects requiring additional funding. • Development Committee (DC) works with Pape Dawson Engineering Consultants on evaluating technology and street health over this 30-year timeline. • The DC will work remainder of this year on a fresh look on our 30-year inventory of street maintenance with an emphasis on street quality, effective capital utilization, impact of new technologies, and street health based on application of remediation solutions.
Dominion Hil ills/Lucchese Tra ract • 67 Acre tract of land south of Dominion Drive and west of Brenthurst • With completion of covenants and secured perimeter fencing, community was converted to Dominion gate house entry in November 2017 • The old Independence Village Condo Regime was dissolved over 1 year ago and residents now have ownership of simple fee lots under Covenants for Lucchese Village • Currently Lucchese Village common land and infrastructure awaiting completion of turnover punch list by developer in order to proceed to transfer of land to HOA ownership and maintenance. • New residential tract (Lucchese Gardens) is waiting on resolution of final supplemental covenants and city sign-off on plat prior to construction of any additional homes. • All common land and streets for Lucchese Gardens remain with Developer until HOA standards are met for land annexation/turnover to HOA. • Turnover provision of the covenants are met when 50% of lots are owned by a homeowner and common land/structures meet all HOA standards.
Dominion Springs (C (Commercial l Tra ract) • In Dominion HOA Planned Unit Development (PUD) • Construction completed • Supplemental Covenants Completed • 65k sq. ft.
Sales Pavil ilion (C (Commercial Tra ract) • Construction began in April 2017 with expected completion now set for summer 2019 • All covenants completed • New 14k sq. ft. 2-story building • Added 8+ parking spots for the HOA and second ingress/egress to parking area
Dominion Cre reek (C (Commercial Tra ract) • 5 ½ Acre tract along IH10 Frontage Road between Dominion Drive and Dominion Springs • Zoned for commercial/retail tract with use restrictions built into covenants • 40k sq.ft. of retail structures • Supplemental Covenants completed • Expect construction to begin in June 2019 and completed in Spring 2020
Oth ther r Pro rojects • Aragon Tract common property has met turnover conditions and now HOA property. • Bluffs Phase I has met turnover conditions and in process of working with HOA on punch list items prior to transfer to HOA. • Both Via Aragon and Reserva Avila will shortly submit plans for street extension with 19 new lots on Aragon and 4 new lots on Avila. • A 7 acre tract of land currently zoned MF25 on the north intersection of Dominion Drive, Aue Road and Frontage Road is being proposed for MF33 zoning along with covenants guiding the development of this tract. • DC working with developer of Alturas, Aragon, Avila on water quality control basin design for storm water drainage and filtering to meet TCEQ requirements.
Working wit ith External Sta takeholders • TxDot • Councilman Manny Pelaez - Tejas Trail - Hike/Bike - Raymond Russell Park • City of San Antonio - CPS - Zoning Commission - Flood Plain Management - SAWS - TCEQ
H O M E OW N E R S A S S O C I AT I O N Arc rchitectural Control Report Presented by Rob McDaniel
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