SPWRP ANNUAL JOINT COUNCIL STUDY SESSION July 25, 2019
WELCOME
LITTLETON CITY COUNCIL (HOST CITY) DEBBIE BRINKMAN PEGGY COLE PATRICK DRISCOLL KARINA ELROD MAYOR AT LARGE DISTRICT I AT LARGE CAROL FEY KYLE SCHLACHTER JERRY VALDES DISTRICT III AT LARGE MAYOR PRO TEM, DISTRICT II
ENGLEWOOD CITY COUNCIL LINDA OLSON LAURETT BARRENTINE DAVE CUESTA AMY MARTINEZ MAYOR, DISTRICT II DISTRICT III DISTRICT IV AT LARGE RITA RUSSELL OTHONIEL SIERRA CHERYL WINK DISTRICT I AT LARGE MAYOR PRO TEM, AT LARGE
AGENDA Today’s Agenda I. Director Overview II. Discharge Permit III. Master Plan IV. Capital Plan V. Cost of Service Study VI. 2020 Draft Budget Mission: VII. Project Updates To sustainably protect VIII. Community Outreach & and recover our communities’ Education vital resources.
DIRECTOR OVERVIEW
WHO WE ARE LITTLETON/ENGLEWOOD 50/50 Ownership REGIONAL SERVICE PROVIDER 108 square mile service area 19 SANITATION DISTRICTS 625 sewer miles 300,000+ CUSTOMERS Plus downstream users VISION: To Continually Enhance Community Vitality Through Environmental Stewardship.
SPWRP FACILITY 24/7 FACILITY OPERATIONS 20 MGD $500+ MILLION PLANT 3 rd largest facility in Colorado 88 DEDICATED PROFESSIONALS A-certified plant
PURPOSE Recreational Agricultural Environmental Municipal
GOVERNANCE Englewood Littleton City City Council Council Supervisory Committee Englewood Littleton Public Public Works & Works Utilities Joint-Use Agreement City of Cherry Hills Bow Mar** Bow Mar** Columbine** • Signed Dec. 6, 1982 Columbine** Grant South Arapahoe • Meadowbrook Supervisory Committee oversees all operations & Southgate Fairview attendant matters Cherry Hills Heights Cherry Hills Village Southwest • Two employees from each City Country Homes Metropolitan Metropolitan Platte South Englewood Canyon • Cherryvale Annual Joint City Council Meeting Ken Caryl Ranch Sheridan Sanitation #1 • Sanitation Districts connect through each City Roxborough Park Valley City of Sheridan **both cities
ORGANIZATIONAL HIGHLIGHTS 2018 – 2019 Staff Interviews Organizational Structure • Centralized Engineering • Effective Project Management • Improved Collaboration • Clarity of Roles and Responsibilities • Organizational Training
OPERATIONAL HIGHLIGHTS 2018 – 2019 Ammonia Treatment Disinfection Changes Infrastructure Innovation
DISCHARGE PERMIT
HIGHLIGHTS AND FOCAL POINTS
REGULATORY Monitoring Reporting Compliance
EFFORTS IN-PROGRESS WATER MODEL TESTING LOCAL LIMITS
COMING SOON INCENTIVE PROGRAM TEMPERATURE LABORATORY STUDIES
QUESTIONS?
MASTER PLAN
2019 MASTER PLAN GOALS • Reg. 85 and Reg. 31 Requirements • Address Aging Infrastructure • Develop 10-year Capital Plan • Identify Resource Recovery Opportunities
MASTER PLAN PROJECT TIMELINE Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 2017 2017 2018 2018 2018 2018 2019 2019
REGULATORY DRIVERS • Meet discharge regulations • Less capital intensive • Earn Reg. 31 incentive *10-yr delay credits
EVALUATION CRITERIA USED TO RANK SOLUTIONS
MOST VIABLE TECHNOLOGIES CONSIDERED Scenario 1 Scenario 2 Scenario 3 Scenario 4 Conventional Integrated Fixed Biological Algae Treatment Mainstream Bio-P Film Activated Nutrient Removal Sludge (IFAS) (BNR) Aerobic Granular Membrane Sidestream Bio-P Activated Sludge Bioreactor (GAS) Membrane Chem-P Removal Aerated Biofilm Reactor Legend BioMag • Scenario 1 – Maintain existing processes • Scenario 2 – Modify/Replace TF/SC • Scenario 3 – Modify/Replace NTFs and denite filters • Scenario 4 – Modify/Replace TF/SC and NTFs
FORCED RANKING TABLE RESULTS 2017 Weighted Scoring 2018 Weighted Scoring Criteria Technology Criteria (non-economic) (non-economic) Chemical-P 3.9 7.1 Granular Activated Sludge Not Scored 7.0 IFAS 7.2 6.6 BNR 5.9 6.3 Membrane Bioreactor Not Scored 5.6 Mainstream Bio-P Not Scored 5.4 Sidestream Bio-P 9.0 5.2
TECHNOLOGIES FURTHER EVALUATED Scenario 1 Scenario 2 Scenario 3 Scenario 4 Conventional Integrated Fixed Biological Algae Treatment Mainstream Bio-P Film Activated Nutrient Removal Sludge (IFAS) (BNR) Aerobic Granular Membrane Sidestream Bio-P Activated Sludge Bioreactor (GAS) Membrane Chem-P Removal Aerated Biofilm Reactor Legend BioMag • Scenario 1 – Maintain existing processes • Scenario 2 – Modify/Replace TF/SC • Scenario 3 – Modify/Replace NTFs and denite filters • Scenario 4 – Modify/Replace TF/SC and NTFs
TECHNOLOGY COST COMPARSION 2018 Weighted Estimated Total Estimated O&M Total Technology Scoring Criteria Project Cost 20 yr NPV 20 yr NPV (non-economic) Chemical-P 7.1 $4.7M $73M $78M Granular 7.0 $151M $44M $195M Activated Sludge IFAS 6.6 $81M $47M $128M BNR 6.3 $131M $49M $180M Sidestream Bio-P 5.2 $22M $56M $78M
MANAGEMENT SHIFTED FOCUS TO ACHIEVE FLEXIBILITY Strategic Business Analysis Chemical Approach Biological Approach • • Incremental Cost Approach Phosphorus Only • Needed for Reg. 31 • Operational Risk Profile • Proven Technology • Significant Up-front Capital • Flexibility for Phosphorus & Nitrogen • Technological Uncertainty • Allows for New Technology Development
CAPITAL PLAN
SOP 5 YR CAPITAL IMPROVEMENT PLAN (2019-2023) $58.5
MASTER PLAN 5 YR CAPITAL IMPROVEMENT PLAN (2019-2023) Project Budget Identified Project Groupings Pipeline Injection $ 3,650,000 Ethernet Infrastructure Upgrade Project $ 980,000 Electrical Improvements Project $ 4,214,000 Civil Improvement Project $ 2,283,000 Building Infrastructure Repairs $ 900,000 Site Improvements - Near Term $ 1,093,000 Security and Fire Alarm Enhancements $ 500,000 Warehouse Improvements $ 961,000 Chem-P Improvements $ 4,700,000 Secondary Process Improvements $ 6,200,000 Headworks Improvements $ 2,900,000 O&M Space Improvements $ 7,760,000 Solids Thickening Improvements $ 7,829,000 Electrical and IC $ 2,948,000 Disinfection Upgrades $ 8,836,000 Study / Pilot Test Program $ 2,710,000 5-Year Total Capital Expenditures $ 58,464,000 Values shown are in expressed in 2019 dollars.
INCREASED FOCUS ON ASSET UTILIZATION AND RENEWAL • Electrical and Instrumentation • Facilities Improvements • Studies and Technology Testing University Partnerships Industry Partnerships Decreased Nutrient Removal Projects = $17.3 Million Added Asset Renewal Projects = $5.8 Million Net Reduction 5 yr CIP = $11.5 Million
CAPITAL EXPENDITURE FORECAST 5 yr 5 yr 5 yr 10 yr 10 yr 2018 SOP 2018 SOP 2018 SOP 70 Million 70 Million 70 Million 185 Million 185 Million 2019 SOP 2019 SOP 2019 SOP 58.5 Million 58.5 Million 58.5 Million 120 Million 120 Million 10 yr reduction 65 Million
COST OF SERVICE STUDY / FINANCIAL PLAN
SPWRP FISCAL ROADMAP 04 Analyze Sewer 03 Fund Rates Assess and Fees Revenue Requirements 02 Identify Develop Capital Needs Financial Plan 01
COLLABORATIVE APPROACH City of Littleton and City of Englewood Collected Data & Information Incorporated Current Plans Integration with Cities’ Rate & Fee Studies
FINANCIAL MODEL
SCHEDULE April Nov. Dec. Jan. May July 2019 2019 2019 2020 2020 2020
2020 DRAFT BUDGET
2020 DRAFT BUDGET Annual Budget by Account Classification Fund: 90 South Platte Water Renewal 2020 Department 2019 Amended Partners Input Budget Revenue 25 - Charges for Services-Variable $10,387,238.00 $13,465,417.00 30 - Penalties and Late Fees $0.00 $4,500.00 40 - Interest and Investment Earnings $23,447.00 $23,447.00 45 - Miscellaneous Revenues $248,577.00 $1,644,581.00 50 - Gains on Asset Disposition $40,833.00 $10,000.00 80 - Capital Contributions-Fixed $16,659,464.00 $13,709,030.00 Revenue Totals $27,359,559.00 $28,856,975.00 Expenditures 05 - Personnel $8,999,736.00 $9,477,089.08 10 - Commodities $3,932,635.00 $3,219,284.00 20 - Contractual Services $5,052,188.00 $5,102,602.00 30 - Capital Expenses $9,375,000.00 $11,058,000.00 Expenditure Totals $27,359,559.00 $28,856,975.08 Revenue Grand Totals: $28,856,975.00 $27,359,559.00 Expenditure Grand Totals: $28,856,975.08 $27,359,559.00
2019 – 2020 EXPENSE COMPARISON BY CATEGORY $12,000,000.00 $10,000,000.00 $8,000,000.00 $6,000,000.00 $4,000,000.00 $2,000,000.00 $0.00 Personnel Commodities Contractual Services Capital Expenses (No new FTEs ) 2019 2020
QUESTIONS?
PROJECT UPDATES
ENVELOPE REPAIRS PROJECT Project Schedule – Nov 2018 - Sep 2020 Budget – $815,000 Roofs Building Exteriors Landscape and Drainage
CIVIL IMPROVEMENTS PROJECT Project Schedule – June 2019 - Sep 2020 Budget – $2.3M Valves and Hydrants Pumps and Piping Lines Sewer Interceptors
ELECTRICAL IMPROVEMENTS PROJECT Project Schedule – June 2019 - Dec 2020 Budget – $4.2M Switchgears Variable Frequency Drives Emergency Exits
ETHERNET INFRASTRUCTURE Project Schedule – Aug 2018 - Dec 2019 Budget – $950,000 Ethernet Switches Programmable Logic Controllers Fiber Terminations
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