ANNUAL GENERAL MEETING Blackmud Creek Community League 2019
CALL TO ORDER
Acknowledgment of Traditional Territory
Welcome Guests • Blackburne Creek Playground Redevelopment Committee • Callaghan Park Development Project
Current BCCL Board 1.President – Rob Powell 2.Vice-President – Jill Gurela 3.Secretary – vacant 4.Treasurer – Yuting Hao 5.Programs Director – vacant 6.Sports Director – Danita MacDonald 7.Membership Director – Carolyn Gillespie 8.Fundraising Director – vacant 9.Facilities Director – Jonathan Spence 10.Civics Director – Marcelo Figueira 11.Communications Director – Ally Baldry 12.Director At Large – Lana Tarnovetskaia
Thank you to Outgoing Board Members Treasurer – Diana Powell Communications Director – Freya Fu Director At Large – Lana Tarnovestskaia Programs Director – Tunde Obasan Fundraising Director – Garrick Ma
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Agenda Approval of Agenda Opportunity for Guests to Speak President’s Year in Review Plans For The Year Ahead Presentation of Audited 2018 Financial Statements Appointment of Auditors Presentation of 2019 Budgets Election of Officers Adjournment
Opportunity for Guests to Speak • Blackburne Creek Playground Redevelopment Committee • Callaghan Park Development Project
President’s Year in Review
President’s Year in Review What happened? What was accomplished? Special Events: - League table at Cavanagh Family Fun Event (June 2018) - Canada Day Celebration (July 2018) - Community League Day and Outdoor Movie Night (September 2018) - Oktoberfest Fundraiser for the Blackburne playground (October 2018) - SWAC Ski Fest and Chili Cook-off (January 2019) - Winter Family Fun Day (March 2019)
President’s Year in Review What happened? What was accomplished? Casino Fundraiser: - January 27-28, 2019. Thank you to all the volunteers! Sponsorships: - We were much more active in the pursuit of sponsorships. - We thank the following sponsors of special events: - Ellerslie Dental Studio - MLC Land - Petro Canada (Allard) - Tim Hortons (Allard) - Rydal Construction - Cameron Developments - Playquest - Worry Free Plumbing
President’s Year in Review What happened? What was accomplished? Civics: - Attended a total of 6 meetings of the Community Advisory Committee for the design of the Capital Line South LRT Extension. - Represented the community league at the President’s Breakfast set up by Ward 10 Councillor Michael Walters (February 2019). - Reaffirmed resident feedback to the City of Edmonton regarding the bus system redesign. - Took part in a community forum organized by Councillor Michael Walters (March 2019) - Had a one-on-one meetings with Councillor Michael Walters.- ... PLEASE FILL OUT THE MUNICIPAL CENSUS! - It helps the league get grant funding and programs.
President’s Year in Review What happened? What was accomplished? Civics (continued): - Reached out to the developer of Heritage Valley Town Centre shopping area. Passed on resident feedback that a bar/restaurant with a lounge, daycare, and workout facility are things that residents really want. - Discussed with developers in Cavanagh the possibility of lobbying for pedestrian bridge on 111 th Street where the vehicle bridge was taken out.
President’s Year in Review What happened? What was accomplished? Planning: - In November 2018 the community league board of directors held a strategic planning session. Then in December 2018 residents were surveyed so that their feedback could be incorporated in the prioritization of projects. Neighbourhood Watch: - The league endorsed the creation of a resident-led neighbourhood watch program in Allard (December 2018).
President’s Year in Review What happened? What was accomplished? Schools: - The design for a new EPSB high school in Heritage Valley was started. - The Catholic School Board added a high school in Heritage Valley and a K-6 school in Cavanagh to their Capital Plan. - A committee of parents and teachers was formed at Dr. Lila Fahlman School in Allard to expand the playground to have equipment for larger children. Childcare: - A new, much needed, daycare was opened in Allard. Another, larger one, is planned for Heritage Valley Town Centre Phase 2, near the medical centre.
President’s Year in Review What happened? What was accomplished? Website: - Complete Redesign for just $500! Google: - Migragated the board to Google email and apps. Much better for collaboration! Newsletters: - We started using Mail Chimp to make really nice email newsletters.
President’s Year in Review What happened? What was accomplished? Programs (which we support): - Soccer is still going strong. Larger than expected U11 registration in 2018. - 2018 Summer Pop-Up Play (Blackburne Creek and Richford) - 2018 Summer Green Shack (Allard and Blackmud Creek) - 2018 Fall Bike Safety Program in Allard cancelled due to the weather. - 2019 Winter Green Shack in Allard didn’t pan out due to the weather. - 2019 Spring Green Shack (Blackmud Creek)
President’s Year in Review What happened? What was accomplished? Allard Rink: - We were finally able to install 4 basketball nets to make the facility more of a multi-use facility when it’s not the winter. - Had some issues with Family Skate times and unruly hockey players. - We got a $500 grant from EPCOR for creating a snowbank rink. - The parking lot was paved by the City.
President’s Year in Review What happened? What was accomplished? Road Signs: - A new changeable letter road sign was installed at Allard Park. - The replacement of the James Mowatt Trail sign at Blackmud Creek Park was completed (April 2019). Community League Tent: - We finally bought our own branded tent for events, so we don’t to rent one anymore.
President’s Year in Review What happened? What was accomplished? Financial Admin Improvements: - After burning out three Treasurers in about three years we hired a bookkeeper. This takes a huge amount of work off of the shoulders of the Treasurer, especially for soccer transactions. The Treasurer now only provides financial oversight and direction as required. - Our finances have been migrated to Quickbooks from spreadsheets, enabling much easier reporting. - We also now a Square account and have been giving people the option to pay for memberships with a credit card.
President’s Year in Review What happened? What was accomplished? Policy & Procedure Improvements: - We update all of our old policies and procedures. Some dated back to 2013. - Two new policies were created. - They are all on the BCCL website, along with our bylaws which we last updated in 2017. Board Governance Guide: - About 50% completed. Will help future board members understand what needs to be done every month and how to do it, so that critical knowledge isn’t lost if there’s board turnover.
President’s Year in Review What happened? What was accomplished? New Membership Benefit: - Free use of the Edmonton Tool Library, a fellow non-profit organization. All members of the community league can now claim an individual annual membership which will allow you to borrow up to eight items from their large inventory of hand, power, and yard tools for a week at a time.
President’s Year in Review What happened? What was accomplished? Pitch Your Project: - Attended this event organized by the City of Edmonton in October 2018. Pitched buying a professional grade temporary volleyball setup that could be used a league events or lent out residents or even other leagues. Didn’t win money that night but the City found money for it anyway afterwards. So we can have beach balls and volleyball on Canada Day for example.
Plans for The Year Ahead
The Year Ahead General: - Installation of much needed new traffic lights on James Mowatt Trail SW and 41 Avenue SW by the City of Edmonton. - Part of James Mowatt Trail will be twinned between 30 Ave SW and 41 Ave SW. The rest will be done in 2020. - Ellerslie Road twinning will continue between 135 St and 115 St. - Completion of the new 135 St connection to and from the Henday to replace 127 St. - Completion of the new Heritage Valley Park ‘n Ride facility.
The Year Ahead General: - Looking into where to possibly install small message boards by storm ponds. - Working with the City of Edmonton to figure out where we could build an off-leash dog area within the league boundaries. - Putting up some dog signs. - Making better use of the creek: - Putting on some kind of Spring event (orienteering? nature walks?) - Outdoor yoga? - Permission for cross-country ski trails in the old golf course. - Barks & Brews? - Scavenger hunt?
The Year Ahead Allard: - Formally starting a City of Edmonton Project to build a permanent rink shack. - Forming a design committee for the rink shack. - Finally getting a tri-partite license agreement for the rink site. - Looking into why there are no benches around the pond in Allard Estates. Blackburne: - Playground construction. - Installing a Little Free Library. Blackmud Creek (aka Southbrook): - New C-of-E camp: Explore Science July 8-12, 2019 at Roberta MacAdams School - Installing a Little Free Library.
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