ANNUAL GENERAL MEETING 13 NOVEMBER 2016 1 Renee Scully Project - PowerPoint PPT Presentation

ANNUAL GENERAL MEETING 13 NOVEMBER 2016 1

Renee Scully – Project Officer, Western Australian Sports Federation 2

„ Softball WA in conjunction with WA Sports Federation developed a Member Screening Procedure. „ Intention is to keep not only to provide safe environments for kids but also to protect all members. „ All sports in WA are going through the development of procedures that best aligns with the sports level of risk and resource availability. „ Feedback being sought until 30 November 2016 – Practical Application „ Then seek Board Approval at December or January meeting. 3

Key summary: „ Net overall surplus for FY16 - $18,084. „ Retained profit (cash available due to Facilities grants carried over). „ Increase in nomination and registration fees is direct result of increased individual registration numbers. „ Increase in Team Levy is result of increased number of State Teams. „ Wages and salaries increase due to now having to pay for a CEO and other staff now contracted rather than honorariums or service contract. 4

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„ Strategic Plan „ Five Key focus areas: Communication 1. Facilities 2. Participation and Development 3. Talent Development 4. Softball Sustainability 5. „ Operational Plan and clear Staff Objectives 7

2015-16 Highlights „ Launched new website – more work to be done „ Social Media „ Sports TG (formerly Fox Sports Pulse) Plans for 2016-17 „ Improve website information – Communications Intern „ Improve two-way communication and obtain feedback „ Continue to implement Sports TG 8

2015-16 Highlights „ $450,000 grants ($300,000 for Floodlights and $150,000 for other urgent renewal and maintenance) „ Asset Management Plan Plans to 2016-17 „ Desktop review of Community Softball Facilities „ Business Case for a State Sporting Facilities Plan 9

2015-16 Highlights „ Overall membership growth – 3,179 to 3,567 „ Accreditations Coaching, Scoring and Umpiring „ Inaugural Aboriginal Women’s Softball Carnival and Social 7’s Plans for 2016-17 „ Build Coaching, Scoring and Umpiring overall numbers „ Supporting the regions „ Participation Programs – Social 7’s, Sporting Schools and SBU „ Work closer with Tee-Ball 10

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2015-16 Highlights „ Collaboration Agreement with ECU „ Winter Development Academy „ High Performance Review and Action Plan Plans for 2016-17 „ Continue to work with ECU to ‘open more doors’ „ Winter Diamond Academy „ Developing Champions 12

2015-16 Achievements „ Under 17 Boys National Championships „ Secure events for 2017 – 2020 „ Association Coordinator role „ Efficiencies – Printing, Business Insurance Plans for 2016-17 „ Delivering on National Event „ Association Coordinator – work with affiliates „ Sponsorship – Cash or in-kind services „ Board Governance Review Actions 13

„ The Board „ The Staff and Key Volunteers „ Perth Softball Leagues Committees – Summer, Winter and Masters „ Affiliate Associations and Clubs 14

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„ Eights nominations „ Constitution states a ‘Postal Vote’ „ Sought advice from DSR, WASF and Little Athletics WA „ Online Poll conducted to enable Regional Affiliates to have their say as unlikely to attend AGM „ Scrutinizers – DSR and WASF 16

The following nominees are deemed elected to the Board of Softball WA for a two-year term: „ Russell Berriman „ Peter Towie „ William (Bill) Leonard 17

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Reasons for review: „ Current Constitution is ambiguous/vague in areas „ Equity in voting among Softball WA membership „ New legislation – Associations Incorporations Act 2015 Undertaking Feedback until Friday, 25 November 2016. Feedback through Official Feedback Forms. 19

„ Governance Committee: Milosa Jackson, Lorraine Malcolm, Shirley Schneider and Gary Butler „ Reviewed a number of documents and sought advice from: „ Softball Australia and other States Constitutions „ Previous Softball WA Constitution „ Model Rules from Department of Commerce „ Australian Sports Commission Good Governance Principles „ Department of Sport and Recreation 20

„ Number of overall changes „ Guidance notes: „ No change to clause „ Minor change „ Major change or new insertion „ Resultant from either „ Experience in current practice when applying constitution „ Feedback from members and affiliates „ Legislation – new Associations Incorporations Act 21

Classes of Membership – Rule 8.1 (pg. 4) Major change is clarity among the membership classes and what constitutes the membership class. This aligns to Rule 22.1 – voting rights. 22

Voting at General Meetings – Rule 22.1 (pg. 17) „ Each affiliated associations receive one vote „ Each affiliated club receive one vote To be an affiliated club, you must be incorporated as a minimum as per Rule 8.1. 23

Quorum at General Meetings „ Currently 51% „ Dropped to 33% Difficulty today and expected increase in affiliates due to clubs having the ability to affiliate. 24

Board Composition – Rule 26.1 Currently we have: „ Six (6) Board members „ Up to two independent Board Members appointed by the Board „ Right to Co-opt to assist (no voting) Plan to move to Seven (7) to stop equal voting. 25

General Q & A Process for Feedback „ Feedback closes on 25 November 2015 „ Only accepted using the official Feedback Form „ Governance Committee – review feedback and make an necessary adjustments and present to Board „ Special General Meeting early next year to adopt (March Long Weekend at Junior State Championships). „ Lodge with Dept. of Commerce if adopted. 26