Alma Working Group meeting Tuesday 26 th February 2019 NHS Education - PowerPoint PPT Presentation

Alma Working Group meeting Tuesday 26 th February 2019

NHS Education for Scotland Aims of the meeting • Review recent developments in Alma • Discuss what is important to you • Prioritise key areas for additional development in Alma

NHS Education for Scotland What has been happening since we last met… Backlog (Alma priorities Oct 2018-Feb 2019) • Priority Development User Management package Migration of Health Protection Scotland's collection into Alma Draft a policy for missing/lost items Draft a protocol /checklist to improve the process before making BL requests. Investigate whether evidence summaries created by NHS library staff should be accessible from Alma/Primo Training/Guidance package, FAQs Analytics package General/Ongoing activities

NHS Education for Scotland Questions?

NHS Education for Scotland Morning discussion 1. Feedback on the Lost/missing items policy document 2.Feedback on the BL request checklist document

NHS Education for Scotland Group discussion - lost/missing items For the group discussion we would like you to consider the following: Suggested timescales for withdrawing lost and missing items, • purging users Policy for blocking patrons • Additional guidance for libraries that charge fines • Additional changes to the policy • Should this be a national policy? •

NHS Education for Scotland Group discussion - BL checklist For the group discussion we would like you to consider the following: Are the tasks listed in this document realistic, especially the mandatory tasks? • Are there any other sources or methods you would try to find a copy of an item for a • patron? Is there a better way to present this checklist and what should we call it? • Are there other library-related tasks/processes that we should create to support • staff with day-to-day activities? Any volunteers to test? • If time review the blank resource sharing form •

NHS Education for Scotland Groups Group 3 Group 1 Ann (F) Derek (F) Rebecca Hart Grant Donaghy Christine Gallagher Audrey Marshall Shona Newton Moira Mitchell Mari Porter Clare Scanlan Lynne Speirs Group 2 Zena (F) Alison Bogle Carol Hallesy June MacLeod Marie Smith

NHS Education for Scotland Lunch

NHS Education for Scotland Group discussion – induction guide For the group discussion we would like you to consider: What information would it be useful to include in a guide for new staff? • Have you created any guidance locally and what did this include? • Are you willing to share this guidance? •

NHS Education for Scotland Groups Group 3 Group 1 Ann (F) Derek (F) Alison Bogle Christine Gallagher Carol Hallesy Shona Newton June MacLeod Marie Smith Audrey Marshall Lynne Speirs Group 2 Zena (F) Grant Donaghy Rebecca Hart Moira Mitchell Mari Porter Clare Scanlan

NHS Education for Scotland Alma: what next? What we think are the priority areas for development… Current/future activities: Improve the end-user experience when make a BL request: report on options • Update the Lost/missing items and BL request documents • Make changes to the Resource Sharing request form • Alma/SHINE project/digitisation, data tidying • Alma FAQs, videos?? • Recruit for the cataloguing and resource sharing peer support • Ongoing backlog of activities, e.g. training (cataloguing) reviewing user guidance, configuration changes • Ongoing improvements to the Open Athens user registration form (depends on developer support) • Take forward some of the activities from today’s discussion • Anything else? •

NHS Education for Scotland Alma workshop evaluation How can we improve these meetings? 1. How can we improve these meetings (e.g. length of meetings, frequency, online or face-to-face, etc.) 2. Are you the best person to be at these meetings or do you think someone else from your team should attend? 3. Are the changes we are making to Alma improving your team’s experience in using Alma? Examples? 4. What do you need more support with? 5. What are your priorities for the next 6 month period?

NHS Education for Scotland Next steps Write up notes and share feedback • Highlight priority areas of work and invite feedback • Continue to provide monthly updates • Contact knowledge@nes.scot.nhs.uk and colleagues directly at • alma@k2anetwork.simplelists.com Next meeting on 3 rd September 2019 • AOB? •