ADOPT-A-SPOT REVITALIZATION INITIATIVE Contractor’s and Inspector’s Kick -Off Presentation April 7, 2017 11:30-1:00pm – Lubbock Housing Authority
Program Videos • NELCDC – Adopt-a-Spot Program Video - https://youtu.be/ynOmwoL8b-A • Sample Program PromotionalVideo - https://www.youtube.com/watch?v=uCZVTxrErmk&feature=youtu.be
NELCDC staff conducted a 10-point housing assessment on 2,078 single-family homes in the Parkway Cherry-Point neighborhood and 668 homes in the Jackson-Mahon neighborhood.
Sample Housing Assessment Form
Housing Stock Examples – May Be In Need of Repair
Housing Stock Examples – May Be In Need of Repair
Verification of Homeownership and Clear Title • NELCDC will verify all homes selected by the selection Committee • NELCD has partnered with Legal Aid of Northwest Texas and JTitle Company • NELCDC will check for any liens on property using city resources
Home Inspections Inspection will be done by a certified inspector after the homeowner has given written consent.
The Selection Committee • The Committee will use the following to determine homes selected for adoption • Housing Assessment Database • Picture inventory • Proof of Clear Title • No Liens • Inspector's Reports • Budget provided by NELCDC
Adoption of the Homes • All contractors, volunteers, partners and community stakeholders will attend a meeting where all homes selected will be displayed. • Each home will have a full project packet that will include: • Homeowner Information • Housing Assessment • Homeowner signed Hold Harmless Agreement • Inspector’s Report • Approved project budget • Picture Inventory • Project Check List & Scope Sheets • Project Kick-Off Date
Project Adoption and Planning • Once a home(s) are adopted by the contractor, company, or volunteer crew leader a private relationship between the adopting entity homeowner(s) is established • Contractors should inspect the home(s) adopted within 1 week (3-5 days) of adoption • Contact homeowner and arrange a home visit • All paid contractors must provided a W9 and Certificate of Insurance upon project adoption • Contractors should purchase all materials 7-10 days from adoption • Contractors must fill out a Project Scope Sheet & Cost Estimate forms • Contractors may choose their own material supplier: • Supplies must be new • NELCDC will purchase all supplies • Contractors may obtain rehab materials in the following ways: • Purchase materials and request reimbursement from the NELCDC (invoice must first be approved) • NELCDC coordinates the rehab material purchase (not recommended) • Materials should be in within 14 days (2 weeks) prior to the community service day . • NELCDC strongly encourages the home repair projects be started and completed on the same day • If work cannot be completed in same day, contractor will have 30 days to complete work • Labor will be paid, as approved on the invoice, upon work completion. Must turn in project packets !
NELCDC’s Role in Adopt -a-Spot • Project planning, implementation, housing assessment, community organizing, and home repair project coordination • Simply put: Coordinate and fund projects • Manage deadlines: Keep in contact with contractors, volunteers, and inspectors; keep projects on task and ensure material and labor is paid as agreed • Order material if needed (This is not recommended. NELCDC prefers not the be involved in the ordering or managing of materials. It is not NELCDC’s area of expertise and it only complicates matters when NELCDC is involved in the process.) • Material can be planned for delivery or pickup. • NOTE : NELCDC will assist if needed but would like the contractor and/or volunteer crew leader to be responsible for ensuring the material is at the location for the day of community service. NELCDC is responsible for material and labor costs and project coordination. We are seeking to work with qualified individuals to take care of the project and material coordination. • Coordinate Kick-off Date for project start date
Budget As a 501(c)3, NELCDC strives to be good stewards of the public funds received to complete rehab and beautification projects in north and east Lubbock. We will fund the materials and labor but we are also seeking to leverage resources and community support for this program. 50/50 Payment/In-Kind Contribution Flat Rate One Paid Crew Leader • • • 50% In-kind donation for labor Negotiated flat rate payment One paid and qualified Crew Ex: Total labor cost estimated at for labor in lieu of an hourly rate/ Leader guiding a team of $1,000 for an 8 hour work day for 4 laborer. volunteers. • crew members. Volunteer training and • INSPECTORS: Negotiated flat • NELCDC would pay $500 and coordination would be needed rate payment or cost per scope remaining balance would be an in- before the service day. depending upon the number of kind donation to use as a tax write homes to be inspected. TBD off. • Volunteers could also be added to the Remember: The Housing Selection Committee will establish a set price (April team to lessen labor costs. 2017) for each project. The overall project cost per house cannot exceed that amount. We will provide all interested parties with a scope of work once the housing assessment data entry is complete. All packages must be turned in to NELCDC staff before the payment for labor is provided.
What Can You Do to Help! • Tell your friends and peers! This program will only be a success if we have community support! We need qualified individuals conducting the home repairs on the houses adopted! • Give us feedback! You are the experts. If you think we “got it all wrong” and there is a way to “do it better” PLEASE TELL US! You will not hurt our feelings! We want to do it right, for the community and for the residents we mean to serve! • Become a partner! Commit to supporting this program. Once the Selection Committee makes selections and budgetary decisions, we will keep you all in the know. We will give you updates on project scope and estimates so when the time comes (May 2017) to adopt houses you will have an idea of what falls into the scope of work you can or are willing to do! We are slating the day of community service to take place in June 2017. • Watch our website for ongoing program updates! http://www.nelcdc.org/revitalization.html • Questions: Contact a member of the NELCDC Team: Monique Coleman, Executive Director Lewis Vega, Program Manager mc_nelcdc@outlook.com manager_nelcdc@outlook.com (806) 747-5937 (806) 747-5937
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