Administration Committee Meeting August 29, 2019 Table of - PowerPoint PPT Presentation

Finance & Administration Committee Meeting August 29, 2019

Table of Contents 1) 2019-2020 Student Enrollment Update 2) 2020-2021 Proposed Budget Development Calendar 3) Agenda Items for September Board of Trustees Meeting - Budget Related 4) FY19 Financial Report – Update 5) FIRST Preliminary Report 6) FY19 – 4th Quarter Investment Report 7) Administration Office Updates – a) Employee Benefits - Open Enrollment Update 8) 2019-2020 Finance & Administration Committee Meeting Calendar 9) Travel Report – Superintendent/Cabinet/Board of Trustees – as of June 30, 2019

2

• Campus Staffing Reviews • Adoption of 2019-2020 Ac ade mic Cale ndar – Nov 2019 Initiate Campus Staffing Training – Oct & Nov 2019 • Staffing Reviews – Jan & Feb 2020 • • Budget Development • F or mal Adoption of Budge t De ve lopme nt Cale ndar – Se p 2019 Department Training – Oct 2019 • Department Budget Hearings – Dec 2019 • Campus Training – Dec 2019 • Department Data Entry Deadline – Jan 2020 • Campus Data Entry Deadline – Feb & Mar 2020 • • Revenue Projections Initiate Projections – Dec 2019 • • 2020-2021 Budget Adoption – Three Budget Workshops will be held – March, April and May • Superintendent’s ‘Proposed’ Budget will be presented at the Board Budget Workshop –April 8, • 2020 Trustee initiated revisions to proposed budget – Due to Superintendent’s Office – April 24, 2020 • Review of ‘Proposed’ Budget will be presented at the Board Budget Workshop –– May 6, 2020 • • Adoption of 2020- 2021 Budge t – May 19, 2020 Budget Development Calendar - Highlights

Approved by Board of Trustees - PENDING BUDGET DEVELOPMENT CALENDAR 2020 - 2021 DAT E T IME E VE NT RE SPONSIBL E PART Y BOT and Superintendent N/ A F inanc e & Administratio n Co mmitte e July 25 Chief Appraiser Certifies Rolls for Taxing Entities EP Central Appraisal District and Treasury Office BOT and Superintendent N/ A F inanc e & Administratio n Co mmitte e Aug ust 20 5:00 p.m. Board of Trustee - Regular Meeting BOT and Superintendent BOT and Superintendent 29 930 a.m. F inanc e & Administratio n Co mmitte e 17 5:00 p.m. Board of Trustee - Regular Meeting BOT and Superintendent 20 6-Week Student Enrollment (for Projections) Office of Accountability, Strategy, Assessment & PEIMS BOT and Superintendent 2 8:30 a.m. F inanc e & Administratio n Co mmitte e 15 5:00 p.m. Board of Trustee - Regular Meeting BOT and Superintendent 22 2020-2021 Budget Development Workshop - Departments Budget & External Financial Management Office and Department Heads AM & PM 23 2020-2021 Budget Development Workshop - Departments Budget & External Financial Management Office and Department Heads Oc tobe r AM & PM Distribution of Department Allocations Budget & External Financial Management Office 25 2020-2021 PEIMS Snapshot Date Texas Education Agency 28-30 Training - Campus Staffing Review Office of Accountability, Strategy, Assessement & PEIMS and Campus Principals 1 Training - Campus Staffing Review Office of Accountability, Strategy, Assessement & PEIMS and Campus Principals BOT and Superintendent 6 8:30 a.m. F inanc e & Administratio n Co mmitte e Board of Trustee - Regular Meeting BOT and Superintendent Nove mbe r 19 5:00 p.m. Adopt the 2020-2021 Academic Calendar Academics Office 18-22 Department Budget Hearings Budget & External Financial Management Office and Department Heads 2 Initiate Revenue Projections Treasury Office 3-13 Department Budget Hearings Budget & External Financial Management Office and Department Heads 4 2020-2021Budget Development Workshop - Secondary & Specialty Campuses Budget & External Financial Management Office and Campus Principals AM & PM 5 2020-2021 Budget Development Workshop - Elementary Campuses Budget & External Financial Management Office and Campus Principals AM & PM 9 Distributions of Campus Per Capita Budget Allocations Budget & External Financial Management Office De c e mbe r BOT and Superintendent 4 8:30 a.m. F inanc e & Administratio n Co mmitte e 13 2020-2021Budget Development Workshop - Elementary Campuses Budget & External Financial Management Office and Campus Principals AM & PM 16 Distributions of Campus Per Capita Budget Allocations Budget & External Financial Management Office 17 5:00 p.m. Board of Trustee - Regular Meeting BOT and Superintendent 9-27 Campus Staffing Review Meetings - Elementary Office of Accountability, Strategy, Assessement & PEIMS and Campus Principals BOT and Superintendent 15 9:30 a.m. F inanc e & Administratio n Co mmitte e Ja nua r y 21 5:00 p.m. Board of Trustee - Regular Meeting BOT and Superintendent 17 Budget Data Entry Deadline - for Departments Department Heads 3-6 Campus Staffing Review Meetings - Middle School Office of Accountability, Strategy, Assessement & PEIMS and Campus Principals BOT and Superintendent 5 8:30 a.m. F inanc e & Administratio n Co mmitte e 18 5:00 p.m. Board of Trustee - Regular Meeting BOT and Superintendent F e br ua r y 13-27 Campus Staffing Review Meetings - High School & Specialty Campuses Office of Accountability, Strategy, Assessement & PEIMS and Campus Principals 14 Budget Data Entry Deadline - Elementary Campuses Campus Principals Superintendent, Finance and Operations Office and BOT T BD Bo ard o f T ruste e - Budg e t Wo rksho p 8:30 a.m. TBD 5:00 p.m. Board of Trustee - Regular Meeting BOT and Superintendent Ma r c h 13 Budget Data Entry Deadline - High School & Specialty Campuses Campus Principals Superintendent, Finance and Operations Office and BOT Bo ard o f T ruste e - Budg e t Wo rksho p Superintendent, Finance and Operations Office and BOT 8 8:30 a.m. Supe rinte nde nt's 2020-2021 Pro po se d Budg e t Pre se nte d Superintendent, Finance and Operations Office, Human Resource Office and BOT Pro po se d Co mpe nsatio n Pac kag e Pre se ntatio n to BOT 21 5:00 p.m. Board of Trustee - Regular Meeting BOT and Superintendent Apr il 24 Trustee Initiated Revision to Budget Due to Superintendent's Office BOT Districtwide Principal - Budget Review Meeting Budget & External Financial Management Office 30 Chief Appraiser Prepares Estimate of the Taxable Value of Property EP Central Appraisal District and Treasury Office Superintendent, Finance and Operations Office and BOT 6 Bo ard o f T ruste e - Budg e t Wo rksho p 8:30 a.m. Post Proposed 2020-2021Budget Summary on District's Website Budget & External Financial Management Office 8 Public Notice in Newspaper to Discuss the Budget Treasury Office Board of Trustee - Regular Meeting BOT and Superintendent May 19 5:00 p.m. Adopt 2020-2021 Compensation Package BOT and Superintendent Public Meeting and Adoption of 2020-2021 Budget BOT and Superintendent Budget & External Financial Management Office 20 Po st 2020-2021 Ado pte d Budg e t Summary o n Distric t's We b site BOT and Superintendent 3 8:30 a.m. F inanc e & Administratio n Co mmitte e 16 5:00 p.m. Board of Trustee - Regular Meeting BOT and Superintendent June 30 Provide Campuses and Departments with Adopted Budget Account Detail Budget & External Finacial Management Office #NAME ? 3 *Dates Subject To Change As Needed