October 17, 2019 2012 Consortia Accrual Quality Improvement Online Accrual Reporting System (AQuIP OARS) Refresher Training Tiana Tower, B.S. DCP Help Desk Specialist Technical Resources International (TRI), Inc. monitoring, auditing and informatics support 1 This training has been funded with Federal funds from the National Cancer Institute, Division of Cancer Prevention.
Outline • Review the AQuIP OARS monthly deliverable process, account creation, and maintenance • Discuss updates to the monthly ZMR deliverable and the AQuIP OARS Pre-screen feature • Identify the three most common data entry errors resulting in queries ➢ How to avoid queries ➢ Shortcuts and tips 2
AQuIP Reporting Final AQuIP Reports due the 10 th of each month CLOs and POs Reminder sent if not address queries and received after 2 submit new accrual business days data Help Desk notifies Help Desk reviews CLOs of submission queries from the acceptance and any previous month new queries Help Desk reviews new data for completeness and accuracy and queries incomplete data 3
Monthly Distribution Final AQuIP Reports due the 10 th of each month CLOs and POs address Reminder sent if not queries and submit received after 2 new accrual data business days Zone Monitoring Help Desk notifies Reports Help Desk reviews CLOs of submission queries from the acceptance and any previous month new queries Excel Spreadsheets Help Desk reviews new data for completeness and accuracy and queries incomplete data 4
AQuIP Account Maintenance • Account inactivity reviewed every 90 days • User instructed to log into AQuIP OARS within 30 days • Deactivation if inactivity persists • Contact DCP Help Desk for account activation 5
Monthly ZMR Email Update 6
Updating Recruitment Journal Data OR 7
Site 1 Site 2 Site 3
Site 1
AQuIP OARS Pre-screen Feature • Optional feature for users to capture data for potential participants • Establish protocol-specific pre-screen criteria • Determine if chart is appropriate for continued eligibility screening prior to contact 10
AQuIP OARS Pre-screen Fields 11
AQuIP OARS Pre-screen Fields 12
Site 1 Site 2 Site 3
Site 1 Site 2 Site 3
Site 1 Site 2 Site 3
Site 1 Site 2 Site 3
Common Queries Change Consent/ ‘Other’ as a Reason(s) Consent Intervention Status NOT Signed/Study Intervention 29% NOT Started 3% All Other Queries Protocol Eligibility Criteria Not 8% Listed Above to different Reason 3% Not 11% No Contacts in > 1 Month (without Journal Entry) 46% Missing Recruitment (or Pre-screen) Strategy 17
Common Queries Change Consent/ ‘Other’ as a Reason(s) Consent Intervention Status NOT Signed/Study Intervention 29% NOT Started 3% All Other Queries Protocol Eligibility Criteria Not 8% Listed Above to different Reason 3% Not 11% No Contacts in > 1 Month (without Journal Entry) 46% Missing Recruitment (or ` Pre-screen) Strategy 18
Missing Recruitment (or Pre-screen) Strategy Queries Protocol Staff Recruitment Strategy 19
Missing Recruitment (or Pre-screen) Strategy Queries 20
Entering Recruitment Strategies into AQuIP OARS 21
Entering Recruitment Strategies into AQuIP OARS 22
Entering Recruitment Strategies into AQuIP OARS ✔ 23
Avoiding Missing Recruitment (or Pre-screen) Strategy Queries 24
Common Queries Change Consent/ ‘Other’ as a Reason(s) Consent Intervention Status NOT Signed/Study Intervention ` 29% NOT Started 3% All Other Queries Protocol Eligibility Criteria Not 8% Listed Above to different Reason 3% Not 11% No Contacts in > 1 Month (without Journal Entry) 46% Missing Recruitment (or Pre-screen) Strategy 25
‘Other’ as a Reason(s) Consent NOT Signed/Study Intervention NOT Started Queries 26
Entering Reason(s) Consent NOT Signed/Study Intervention NOT Started into AQuIP OARS 27
Entering Reason(s) Consent NOT Signed/Study Intervention NOT Started into AQuIP OARS 28
Entering Reason(s) Consent NOT Signed/Study Intervention NOT Started into AQuIP OARS 29
Avoiding ‘Other’ as Reason(s) Consent NOT Signed/Study Intervention NOT Started Queries 30
Common Queries Change Consent/ ‘Other’ as a Reason(s) Consent Intervention Status NOT Signed/Study Intervention 29% NOT Started 3% All Other Queries Protocol Eligibility Criteria Not 8% Listed Above to different Reason 3% Not 11% No Contacts in > 1 Month ` (without Journal Entry) 46% Missing Recruitment (or Pre-screen) Strategy 31
No Contacts in > 1 Month (without Journal Entry) Queries 32
Avoiding No Contacts in > 1 Month (without Journal Entry) Queries 33
Shortcuts and Tips to AQuIP OARS • Split screen • ‘Ctrl’ + ‘F’ for PC and ‘Command + F’ for MAC • ‘Expand All’ 34
AQuIP Support and Resources • AQuIP Website ➢ Training and Resources Section • AQuIP OARS User Guide • AQuIP OARS Pre-screen User Guide • AQuIP OARS Training demonstration • DCP SOP6: Participant Recruitment, Retention and Adherence • 2012 Clinical Trial Management Website • DCP AIS Help Desk ➢ DCPhelpdesk@dcpais.com 35
Recommend
More recommend
