2019 – 2023 Financial Plan Electoral Area Services Budget Meeting November 28, 2018
Agenda • Strategic Business Cases • Draft Capital Plans • SRD Roadshow Community Feedback
2019 – 2023 Financial Plan Presentation of Strategic Business Cases Electoral Area Services Budget Meeting November 28, 2018
2019 – 2023 Financial Plan Area C Business Case Re-Direct Funds Q-Cove Sewer Improvements EASC Budget Meeting November 28, 2018
Executive Summary • With the Clean Water and Wastewater Fund grant, the Quathiaski Cove Sewer Extension project became feasible. • Scope extended to include previously approved Community Works Funded (CWF) projects ➢ Emergency Generator $9,780 ➢ Equalization Tank $10,000 • Request to re-allocate CWF to the $100,000 Q-Cove marine outfall improvement project.
Business Problem & Opportunity • Outfall infrastructure subject to erosion of sea bed and bank where upland equalization tank transfer pump is located. • To protect infrastructure, an opportunity exists to stabilize the bank. • Recommendation to undertake marine outfall project in 2019 with the completion of the Q- Cove sewer extension project.
Proposed Project Objectives • To apply best management practices. • Improve and protect sanitary system infrastructure.
Business Risks & Project Benefits Tangible risks Failures to the sewer system with bank erosion. Intangible risks Risk to users of system and not maintaining service levels. Improving the exposed marine outfall. Tangible benefits Protecting the proposed improved outfall an upland equalization tank transfer pumps from future sea bed and shore-line erosion. Intangible benefits Improved credibility of the SRD as a local government that is following best management practices and who are proactively protecting critical infrastructure.
Cost Benefit Analysis & Proposed Sources of Funding • Recommend $19,780 existing Q-Cove Sewer projects released from CWF. • Allocate $100,000 to Marine outfall improvement project; any unspent funds would remain in CWF for future projects. 2019 2020 2021 2022 2023 $- $- $- $- Capital costs $100,000 - - - - - Operational costs $- $- $- $- Total costs $100,000 $100,000 Total over 5 years
Recommendation THAT the Committee recommend that 2019-2023 Financial Plan include $100,000 for the Q-Cove Marine Outfall Improvements with funds from the Area C Community Works Fund reserve. THAT the Q-Cove Sewer emergency generator of $9,780 and Q-Cove Sewer treatment plant equalization tank transfer pump replacement of $10,000 be released from the Area C Community Works Fund Reserve allocation.
2019 – 2023 Financial Plan Area D Business Case Hagel Park Permanent Accessible Washroom EASC Budget Meeting November 28, 2018
Executive Summary • The need for a permanent accessible washroom facility at Hagel Park has been identified by the community. • The existing platform for the current facility is at the end of its service life. • An accessible facility would enable use for all ages and needs of park users.
Business Problem & Opportunity • Issue: ➢ The existing platform that houses the portable facility is at the end of its service life and requires replacement. ➢ The current portable facility is insufficient for the needs of current park users. • Opportunities: ➢ To improve on service standards. ➢ To construct a permanent facility utilizing an in-ground holding tank or alternative design.
Proposed Project Objectives • To make better strategic decisions about managing and upgrading accessibility within the SRD’s parks and facilities. • To provide responsible service delivery. • To improve on asset management within the parks service. • To provide park amenities to accommodate growing usage and needs of users.
Business Risks & Project Benefits Tangible risks Not meeting the accessibility requirements of park users Intangible risks Denying a portion of the population access to park amenities Improved park amenity which meets park accessibility Tangible benefits standards Intangible benefits High standard of park amenity which responds to users desired improvements
Cost Benefit Analysis & Proposed Sources of Funding • Increased capital costs are to be funded from Area D Community Works Fund reserve. • Operational costs are not expected to increase beyond what is currently allocated for the existing service. 2019 2020 2021 2022 2023 $- $- $- $- Capital costs $65,000 - - - - - Operational costs $- $- $- $- Total costs $65,000 $65,000 Total over 5 years
Recommendation THAT the Committee recommend that 2019-2023 Financial Plan include $65,000 for the Hagel Park Permanent Accessible Washroom with funds from the Area D Community Works Fund reserve.
2019 – 2023 Financial Plan Area D Business Case Re-Directing Booster Pump Station Funds EASC Budget Meeting November 28, 2018
Executive Summary • $735,000 Area D Booster Pump Station project budget approved in 2017, funding from Community Works Fund reserve • Works completed to date: ➢ Design works completed in late 2016 that fitted the subject property along Craig Rd, to improve water pressure in the area ➢ BC Hydro provided cost estimate to have three-phased power installed at subject property; costs made the project cost prohibitive • Request to re-allocate Area D CWF to: ➢ $100,000 for localized pressure solution in Craig Rd area ➢ $530,000 for Water Supply Connection Improvements
Business Problem & Opportunity • Address water pressure problem in Craig Rd area ➢ Booster pump station may be preferred, but given cost escalation an alternative localized water pressure solution can be explored at a cost of $100,000 • Re-direct allocated CWF to Water Supply Connection Improvements ➢ Other deficiencies have been identified in system ➢ Need to conserve water as Area D pays per meter rate for bulk water consumption; meter installation grant applied in fall 2018 ➢ Replace existing four bulk water meter readers; will allow the SRD to monitor consumption and manage distribution system ➢ Install back-flow prevention valves to prevent water pollution
Proposed Project Objectives • Resolve water pressure problems through a localized plan to those most impacted at significantly reduced cost. • To continue water conservation efforts. • Better manage water distribution system in Area D to best practices with timely and accurate information. • Prevent potential pollution between systems.
Business Risks & Project Benefits Tangible risks SRD risks not getting accurate water use readings from the old water meters the City uses. Continue being unable to verify the readings. Not being able to properly manage the system with receiving only one in-frequent interval reading per month. Intangible risks Not having timely and accurate information to manage and plan ahead for infrastructure maintenance and service delivery. Increased water pressure where needed. Tangible benefits Accurate measurement of water. Measurement integrity. Preventing water system pollution. Intangible benefits Improved credibility of the SRD as a local government that is following best management practices and who are proactively addressing infrastructure problems and managing the water service to its residents.
Cost Benefit Analysis & Proposed Sources of Funding • Recommended remaining $681,000 for Area D Booster Pump station released from CWF. • Allocate $100,000 to Craig Rd Pressure Zone Upgrade. • Allocate $530,000 to Water Supply Connection Improvement project. 2019 2020 2021 2022 2023 $- $- $- $- Craig Rd Upgrades $100,000 $- $- $- $- Water Supply Upgrades $530,000 $1,000 $1,500 $2,000 $2,500 $3,000 Operational costs $1,500 $2,000 $2,500 $3,000 Total costs $631,000 $640,000 Total over 5 years
Recommendation THAT the Committee recommend that 2019-2023 Financial Plan include $100,000 for the Craig Road Pressure Zone Upgrade and $530,000 for the Area D Water Supply Connection Improvements with funds from the Area D Community Works Fund reserve, in addition to $10,000 to be included in the Area D operating budget. THAT the remaining budget of $681,000 for the Area D Booster Pump Station project be released from the Area D Community Works Fund Reserve allocation.
2019 – 2023 Financial Plan Area D Business Case Water Study Update EASC Budget Meeting November 28, 2018
Executive Summary • Area D’s water study is from 2012 and outdated. • Water study is the guiding document for operations, upgrades, expansion and infrastructure renewal strategies to the system. • Ensures the capital plan is accurate and focuses on the most efficient use of available funds. • Primes the SRD for infrastructure grant applications.
Business Problem & Opportunity • Federal and provincial agencies recognize the benefits of interventions at the local government level and is redirecting funds to grant programs. • To be competitive and position Area D to receive grant funding, SRD needs to proactively plan for interventions and seek out funding opportunities. • The SRD needs to reposition itself and improve capacity to be shelf-ready on grant applications, including matching funds in place (CWF excluded - stacking rules)
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