2019/20 Proposed Biennial Budget September 26, 2018 Presented by - PowerPoint PPT Presentation

2019/20 Proposed Biennial Budget September 26, 2018 Presented by EJ Walsh Public Works Director

Presentation Overview Department Overview • Streets Fund • Fleet & Equipment Maintenance Fund (Non-Police) • Solid Waste & Recycling Fund • Surface Water Management Fund • Streets Capital Program • Surface Water Capital Program •

Department Organizational Chart

Public Works Department Funds Streets Fund Administration • Streets Division • Traffic Division • Development Services • Special Revenue/Enterprise Funds Fleet & Equipment Management (Non-Police) • Solid Waste & Recycling • Surface Water Management •

Streets Fund Streets Division Traffic Division Development Services Administration

Streets Fund – Key Accomplishments Grants awarded in the total amount of $7,304,728 for transportation projects • 21st Ave S – S 314th Street to S 316th “Street Grand Staircase “ (State) $ 500,000 • Adaptive Traffic Control System (Design and Construction) Phase I &II (Fed) $1,765,000 • Military Road and S 298th Street Compact Roundabout Project (Fed) $ 723,093 • City-wide LED Street Light Conversion Project (State) $ 350,000 • SW Dash Point Road Emergency Slide Repair (Fed) $ 92,635 • SW Campus Drive (19th Ave SW to 1st Ave S) Preservation Project (Fed) $ 952,000 • 16th Ave S (SR 18 / S 348th to SR99 / Pacific Hwy) Preservation Project (Fed) $ 692,000 • Sacajawea MS and Park Sidewalks – Phase 2 (TIB) $ 400,000 • Steel Lake Park Sidewalks project (State) $ 300,000 • SW 356th Street (15th Ave SW to 4th Ave SW) Preservation Project (PSRC) $ 810,000 • Adaptive Traffic Control System Phase III - Design Only (PSRC) $ 170,000 • 16th Ave Trail – S 308th Street to S 288th Street (PSRC) $ 550,000

Streets Fund – Key Accomplishments Completed the following projects on time and within available budget: 20 th Ave S and S 316th Ave Sidewalks Project • • S 356th Street Widening Project • Steel Lake Park Sidewalks Project • 21st Ave South Sidewalks improvements Project • 2017 Asphalt Overlay Program at $1.5 million 2018 Asphalt Overlay Program at $1.5 million • • Sacajawea Middle School “SRTS” Project • SW Campus Preservation Project 16 th Ave S. Preservation Project • Pacific Highway Phase V • Started the citywide LED street light conversion Project • • Completed four (4) additional school zone enhancements, completing the 5-year program continued…

Streets Fund – Key Accomplishments Completed the following projects on time and within available budget: Started the work on the City Center Access Environmental process update • • Worked with Sound Transit, SeaTac, Des Moines, and Kent to have Sound Transit select an I-5 alignment as the preferred alternative for the Federal Way Light Rail Extension project in the Environmental Impact Statement. • Implemented four (4) NTS projects Completed the construction of the salt storage facility at Street lake maintenance yard • Completed SW 336 th Way / SW 340 th St Corridor Study • • Completed Local Roadway Safety Plan

Streets Fund – Goals & Major Projects Construction: • 2019/2020 Asphalt Overlay Projects 21 st Ave Pedestrian Connection Project (Downtown staircase) • Military / 298 th Compact Roundabout • Citywide LED Street Light Replacement • Adaptive Traffic Signal Control System Phase I & II • • Sacajawea Middle School Sidewalks Project Departmental: • Finish the work on the City Center Access Environmental process update • Update the Public Works Development Standards manual to reflect Code Updates, Changes in Regulations and evolution of technologies for infrastructure Complete federally required sign upgrades •

Streets Fund – Performance Metrics Administration Type/Description 2017 2018 2019 2020 Workload Measures: • Number of responses for information from constituents 1715 1697 1999 2162 Number of word processing requests 662 1040 1260 970 • Outcome Measures: Percent of community requests responded to in same day 95% 95% 95% 95% • Percent of word processing documents completed on 99% 99% 99% 99% • time Percent of time a “live” person is available to handle 99% 99% 99% 99% • constituent calls

Streets Fund – Performance Metrics Streets Division Type/Description 2017 2018 2019 2020 Workload Measures: • Annual CIP Fund administered $22.7M $21.1M $13.4M $5.7M • Grant dollars administered $5.4M $2.4M $5.0M $2.8M • Number of lane miles repaired/rehabilitated 6.26 12.66 6 6 • ROW permits issued 360 430 450 450 • Number of street center lane mile within city limits 240 241 244 244 • Number of curb miles of sidewalk within city limits 267 270 270 271.6 • Number of acres of right-of-way landscaping maintained within 30.6 32.2 32.5 33 city limits • Number of curb miles mowed within city limits 62.2 64.1 65 65 Outcome Measures: Percent of CIP project completed on time and within budget 100% 100% 100% 100% • Percent of call-out situations responded to w/in 45 minutes • 100% 100% 100% 100% (after hour response time) Efficiency Measures: Value of CIP project managed per engineer $5.7M $5.2M $3.3M $1.4M • • # of Citizen Action Report (CAR) forms processed 846 893 900 900

Streets Fund – Performance Metrics Traffic Division Type/Description 2017 2018 2019 2020 Workload Measures: Number of traffic signals 88 89 89 89 • Number of citizen action requests processed 390 405 420 440 • Number of development review applications 169 215 240 260 • Number of employees at commute trip reduction sites 4300 4300 4300 4800 • Outcome Measures: • Number of timing plans developed for traffic signal 64 72 100 100 coordination • Number of traffic control changes implemented 50 50 50 50 • Number of neighborhood projects balloted 1 4 4 4 • Percent of development applications reviewed on time 100% 100% 100% 100% • Number of City employees changing travel mode to 35 40 48 50 non-single occupancy vehicle (“SOV”) Number of Neighborhood Traffic Safety Projects 2 4 4 4 • presented to Council Efficiency Measures: Percent reduction in delays at signalized intersections 5% 5% 5% 5% • • Percent change from SOV travel modes 1% 1% 1% 1.5%

Streets Fund – Performance Metrics Development Services Type/Description 2017 2018 2019 2020 Workload Measures: Number of development review committee meetings attended 44 51 58 65 • Number of Engineering Approval reviews 7 6 6 7 • Number of Commercial Building Permit reviews 58 67 76 84 • Number of Plat Applications (Full & Short) 21 25 29 34 • • Number of Single Family Applications 377 410 443 476 • Number of Final Plats 5 5 6 7 Outcome Measures: • Average review time - projects under construction 15 days 10 days 10 days 10 days • Average review time - pre-application 10 days 10 days 10 days 10 days • Average review time - building permits 30 days 30 days 30 days 30 days • Average review time – SEPA 45 days 45 days 45 days 45 days • Average review time - site plan review 27 days 30 days 30 days 30 days Average review time – Use Process Review 1 25 days 25 days 25 days 25 days • Average review time - outside agency review 10 days 10 days 10 days 10 days • Response time on requests for inspections 2 days 2 days 2 days 2 days • Efficiency Measures: • Cost recovery ratio for the Division (Max utilization is 55%) 36% 41% 44% 48%

Streets Fund – Key Items • Generate $250,000 in savings each year Add (1) Construction Inspector, (1) Engineering Technician, and (1) Maintenance Positions • Address increased costs for street sweeping, power, landscaping, etc. • • Shift One Call Markout program from contracted with King County to competitively bid (shared between Traffic, SWM and IT) Shift selected salaried employees from General Fund to other funding accounts •

Streets Fund New Funded Program Requests 1-Time Ongoing Program Title – Mayor’s Recommendation Streets 2019 2020 2019 2020 New Construction Inspector Position $40,720* $95,889 $99,712 Operation and Maintenance of new CIP projects $3,000 $9,000 ROW Landscape Maintenance (Inflation costs) $20,000 $20,000 Street Sweeping (Inflation costs) See Cost under SWM Program Changes New Streets Maintenance Worker $65,203 $68,135 Appraisal Services $5,000 $5,000 New Engineering Tech. Position $86,000 $88,354 Streets Subtotal $40,720 $275,092 $290,201 * Funded by Fleet Fund Reserves

Streets Fund New Funded Program Requests 1-Time Ongoing Program Title – Mayor’s Recommendation Traffic 2019 2020 2019 2020 Traffic Maintenance Contract Increases $13,290 $26,845 Electricity Rate Increase $11,526 $11,526 New Traffic Inventory O&M $17,839 $17,839 School Zone Flasher Communication Upgrade (Traffic Safety Fund 112) $7,320 Transportation Impact Fee Update $100,000* One Call Mark Out Contract $27,410 $27,410 Traffic General Fund Subtotal (Fund 101) $100,000 Traffic Safety Subtotal (Fund 112) $7,320 $70,065 $83,620 * Funded by 3% Admin Fee on Transportation Impact Fee Payments 1-Time Ongoing Program Title - Mayor’s Recommendation Development Services 2019 2020 2019 2020 No new programs