2017/11/02 Army Environmental Program Division Curation of Federal Collections Kathleen McLaughlin Department of the Army Deputy Federal Preservation Officer kathleen.a.mclaughlin8.civ@mail.mil (571) 256-9726 1 Assistant Chief of Staff for Installation Management Assistant Chief of Staff for Installation Management Army Environmental Program Division Federal Collections Archaeological collections are sometimes the only physical record of our national heritage for the prehistoric and early historic eras. They are irreplaceable and care of federal collections is regulated by legislative mandate. 2 McLaughlin ACSIM-ISE/571-256-9726/ kathleen.a.mclaughlin8.civ@mail.mil Assistant Chief of Staff for Installation Management Assistant Chief of Staff for Installation Management Army Environmental Program Division Curation of Artifacts and Collections • Objectives: – Identify federal legal authorities and responsibilities for curation activities – Discuss roles and responsibilities of the installation cultural resource manager (CRM) in curation planning and activities 3 McLaughlin ACSIM-ISE/571-256-9726/ kathleen.a.mclaughlin8.civ@mail.mil Assistant Chief of Staff for Installation Management Assistant Chief of Staff for Installation Management 1
2017/11/02 Army Environmental Program Division Curation • Long-term care of collections including artifacts, associated hard-copy records and digital data • Available for study and analysis • Required by law Petroglyphs are found on a number of Army installations Artifact examples from Pre- and post historic sites 4 McLaughlin ACSIM-ISE/571-256-9726/ kathleen.a.mclaughlin8.civ@mail.mil Assistant Chief of Staff for Installation Management Assistant Chief of Staff for Installation Management Army Environmental Program Division Legislative Mandate • NHPA – Artifacts and records in appropriate institutions – 36 CFR Part 79, Curation of Federally-Owned and Administered Archeological Collections – Required in agreements under Section 106 and 36 CFR Part 800 • ARPA – Resources are property of U.S. – Preserve in suitable institutions 5 McLaughlin ACSIM-ISE/571-256-9726/ kathleen.a.mclaughlin8.civ@mail.mil Assistant Chief of Staff for Installation Management Assistant Chief of Staff for Installation Management Army Environmental Program Division Ownership of Archaeological Material • Federal land – Federal government, except for… – Native American “Cultural Items” • Indian land – Indian tribe • State land – State government • Private property – Private land owner 6 McLaughlin ACSIM-ISE/571-256-9726/ kathleen.a.mclaughlin8.civ@mail.mil Assistant Chief of Staff for Installation Management Assistant Chief of Staff for Installation Management 2
2017/11/02 Army Environmental Program Division Who Is Responsible? • Active Installations • Installation Commander ultimately responsible • Environmental Office staff (CRM) typically handle duties • Installations in BRAC process (minimal military presence) • Staff with NEPA compliance duties • Responsibility shifts to Region or Command Headquarters. • Closed Installations (no military presence) • Command Headquarters inherits responsibility • May delegate duties to region or installation 7 McLaughlin ACSIM-ISE/571-256-9726/ kathleen.a.mclaughlin8.civ@mail.mil Assistant Chief of Staff for Installation Management Assistant Chief of Staff for Installation Management Army Environmental Program Division Curatorial Facilities • Where to Curate – Professional curatorial facilities – museums – academic institutions or – regional centers (Legacy Program grant) • Costs of Curation – One time per box fee – Processing fee + annual maintenance – Rehabilitation and conservator costs 8 McLaughlin ACSIM-ISE/571-256-9726/ kathleen.a.mclaughlin8.civ@mail.mil Assistant Chief of Staff for Installation Management Assistant Chief of Staff for Installation Management Army Environmental Program Division 36 CFR Part 79 • Requirements for handling and storing artifacts, records, and digital data • Standards, procedures, and guidelines • Climate controlled environments • Security • Qualified staff 9 McLaughlin ACSIM-ISE/571-256-9726/ kathleen.a.mclaughlin8.civ@mail.mil Assistant Chief of Staff for Installation Management Assistant Chief of Staff for Installation Management 3
2017/11/02 Army Environmental Program Division 36 CFR Part 79 (Cont) • Repositories should have adequate space for: • Collection storage areas • Offices • Research areas • Registration activities • Repositories should meet all building codes, including: • Structural adequacy • Fire detection and suppression systems • Security 10 McLaughlin ACSIM-ISE/571-256-9726/ kathleen.a.mclaughlin8.civ@mail.mil Assistant Chief of Staff for Installation Management Assistant Chief of Staff for Installation Management Army Environmental Program Division Curation of Digital Data “Archaeological curation repositories are not able to act as digital archives. Digital files are vulnerable to corruption, hardware failure, and format obsolescence if not properly maintained, preserved, and migrated. Without suitable management and preservation of digital data, the results of expensive archaeological work may be lost altogether, wasting money and leaving installations unable to factor significant archaeological resources into their activities, developments, and training plans.” Legacy Project 13-711 McLaughlin ACSIM-ISE/571-256-9726/ kathleen.a.mclaughlin8.civ@mail.mil Assistant Chief of Staff for Installation Management Assistant Chief of Staff for Installation Management Army Environmental Program Division Best Practices • Curation should begin before archaeological materials are collected or a document is created . • Develop and implement a collection acquisition plan. • Develop and implement a curation plan. • Consider that all curation actions may have a permanent, rather than temporary, effect . • Inappropriate curation methods have decreased “survivability” of many collections and increased costs for conservation, rehabilitation, and migration of digital data . • Document each action . • Maintain chain of custody and administrative control over collections . • Follow Federal Standards in 36 CFR Part 79 . • Curate collections in a professional repository that meets the requirements outlined 36 CFR Part 79 . 12 McLaughlin ACSIM-ISE/571-256-9726/ kathleen.a.mclaughlin8.civ@mail.mil Assistant Chief of Staff for Installation Management Assistant Chief of Staff for Installation Management 4
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