2010 2010- -2011 2011 EDUCATIONAL EXCELLENCE SCHOOL EDUCATIONAL EXCELLENCE SCHOOL ADVISORY COUNCIL TRAINING ADVISORY COUNCIL TRAINING Office of School Improvement O t b October 2010 2010
Objectives Objectives j j • Communicate EESAC roles and responsibilities • Share changes in EESAC regulations and Share changes in EESAC regulations and requirements • Provide tools and resources to ensure compliance • Provide financial and budgetary information
What you need to know What you need to know What you need to know… What you need to know… EESAC 101 EESAC 101 OUR OUR STUDENTS’ SUCCESSES
EESAC roles and responsibilities EESAC roles and responsibilities p • Final decisionmaking relating to the implementation of the School Improvement Plan(FSS. 1001.42[18]) and (FSS. 1008 345) 1008.345) • Implementing the state system of school improvement and accountability, to assist in the preparation and evaluation of the school improvement plan and to assist in the the school improvement plan, and to assist in the preparation of the school’s annual budget. SBR 6Gx13-1B- 1.031 • Assuring that a portion of funds provided in the annual Assuring that a portion of funds provided in the annual General Appropriations Act for use by school advisory councils be used for implementing the school improvement plan. p • Authorized by the following legislation: – Florida Statute 1001.452 – School Board Rule 6Gx13-1B-1.031(Rev. 6/10) School Board Rule 6Gx13 1B 1 031(Rev 6/10) – UTD Contract Article XXVI, Section 5 – Individual School’s Bylaws
EESAC requirements EESAC requirements q • Must comply with Florida Government in the Sunshine Law (FSS Title XIX Sunshine Law (FSS. Title XIX – Chapter 286): Chapter 286): – ALL meetings are open to the public – 5-day public notice required 5 day public notice required – Minutes must be taken – Tape recordings are public records – No “secret ballots” allowed – No private meetings allowed – Procedures for public input required – Public records must be available to public
Key EESAC Key EESAC Legislative Directives Legislative Directives Legislative Directives Legislative Directives • A majority of the members of each school advisory council must be persons who are NOT employed by the District (Senate Bill NOT employed by the District (Senate Bill 1908, 2008) • The allocation of Accountability Funds is $5 y per unweighted FTE. • School Recognition funding is $75/FTE.
EESAC Roster EESAC Roster • Must be representative of ethnic, racial, linguistic, disabled and economic community served by the school • Students With Disabilities (SWD) St d t With Di biliti (SWD) representative • Adult/Vocational program representative • Adult/Vocational program representative (as needed) • English Language Learner (ELL) parents or g g g ( ) p parental representatives will be included
EESAC Roster EESAC Roster • Suggested minimum composition requirements: requirements: – 5 Teachers, plus 1 alternate – 5 parents, plus 1 alternate 5 parents, plus 1 alternate – 1 student, plus 1 alternate – 1 educational support person, plus 1 alternate – 3 business/community representatives – UTD designated steward – Principal
EESAC Roster EESAC Roster • Representation for Adult/Postsecondary Programs which share facilities must include the following members from the Adult/Postsecondary following members from the Adult/Postsecondary program: – 1 administrator – 1 student – 1 designated steward – 1 designated steward – 1 teacher
EESAC Roster EESAC Roster • Special Council Membership for Self-Standing, Adult/Postsecondary Centers: – 1 student, plus 1 alternate – 5 teachers, plus 1 alternate p – 1 educational support employee, plus 1 alternate – UTD designated steward – 2 business community representatives – 2 business community representatives – Principal
EESAC member duties EESAC member duties • Attend all regular and special meetings • Notify chair and alternate when unable to attend • Communicate with constituents to collect C i t ith tit t t ll t data and opinions for decision making • Report to constituents the actions taken Report to constituents the actions taken by the Council • Participate openly in consensus building p p y g • Make decisions that benefit all students
Getting started Getting started g • Post meetings 5 days in advance via “Meetings” on the MDCPS website: on the MDCPS website: http://meetings.dadeschools.net/post.asp • Post meeting notices in prominent locations at the school site th h l it • Vary EESAC meeting times to accommodate a maximum number of people maximum number of people • Establish provisions for non-EESAC members to speak to agenda items • Ensure that all members are aware of resources for assistance (http://osi.dadeschools.net ) • • Provide an AGENDA slot for SIP reviews Provide an AGENDA slot for SIP reviews
and….. and….. • Ensure all members receive notice and Ensure all members receive notice and information about the people who have been elected to the EESAC • Advise all stakeholders how to access rosters, minutes, and bylaws (http://osi.dadeschools.net) (http://osi.dadeschools.net) • Complete, review, adopt, and maintain bylaws
How to Post a Meeting How to Post a Meeting Announcement
Enter needed information here.
School Meetings Make sure to select a.m. or p.m. WL #(s) if EESAC represents m ltiple sites school name (s) WL #(s) if EESAC represents multiple sites -school name (s) Write Write “EESAC Meeting” here.
This is what This is what your meeting request should look like before you click the Add Meeting Button Button.
•Once you click the “ADD the ADD Meeting” button, it will generate a confirmation notice. ti •Print this page for your records. •The meeting ID g and password must be used to cancel or change the meeting the meeting request.
To Cancel a Meeting To Cancel a Meeting Select View a Meeting
Select “School Meetings Select “School Meetings” Select School Meetings Select School Meetings
Select your posted meeting Select your posted meeting… y y p p g g 1 2 Click the folder option in the first column .
Use the password from your confirmation page to Edit or confirmation page to Edit or Cancel the meeting. g The Password is case sensitive sensitive.
You may cancel the cancel the meeting. OR You may edit the content. If you EESAC meeting - Agenda will include decisions change the date on the use of EESAC funds. or time you must cancel the cancel the meeting and post a new one.
Conducting a Meeting Conducting a Meeting
Before the Meeting Before the Meeting Before the Meeting Before the Meeting (Check your school’s bylaws for variations) 1. The Chair shall prepare and distribute the agenda for all regular and special meetings. 2. Adding to the Agenda 2. Adding to the Agenda a. Council members may add items to any regular meeting agenda by contacting the Chair in advance. b Non-Council members may propose an agenda item by contacting a b. Non-Council members may propose an agenda item by contacting a Council member. c. The agenda may be amended at the meeting by majority vote. 3 Notice to Members 3. Notice to Members All members must receive at least three days’ advance notice in writing of any matter that is scheduled to come before the Council for a vote.
Meeting Processes Meeting Processes Meeting Processes Meeting Processes • Establish a quorum q – Confirm the number of VOTING members on your Board approved roster. – A quorum is at least 50% + 1 of that number. – If a voting member is not present, the alternate for g p that position is the voting member for that meeting. – Assistant principals may only serve as the alternate if a waiver has been filed and approved. – The designated alternate UTD steward will be the official alternate for the designated steward in their absence.
Sample Agenda Sample Agenda • Welcome and Introductions • Agenda Review • Review/Approve minutes from prior meeting • SIP Reviews/updates • Old Business (may require consensus/vote) • Old Business (may require consensus/vote) • New Business (List any standing committees, including their responsibilities, and make provisions to establish special responsibilities, and make provisions to establish special committees. Include guidelines for composition which ensures balanced participation.) • Open Forum/Discussion • Open Forum/Discussion • Announcements • Next Meeting Next Meeting • Review Decisions • Adjournment
EESAC decision EESAC decision- -making process making process g p g p • Consensus will aim for the maximum agreement among people while drawing on as much of among people while drawing on as much of everyone's ideas as possible. • Reach consensus or vote. Reach consensus or vote. • Following procedures outlined in the bylaws, most EESACs seek to make decisions by consensus. • If a vote is taken, each persons name and vote must be documented in the minutes of the must be documented in the minutes of the meeting.
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