10 YEAR FINANCIAL PLAN REVIEW AGENDA Mission/District Goals - PowerPoint PPT Presentation

Planning for Our Future 10 YEAR FINANCIAL PLAN REVIEW

AGENDA  Mission/District Goals  Operational Plan…………….………...Boone Hall  FY11 Financial Activity………………Tim Dettwiller  The Forecast…………………………….Tim Dettwiller  The Proposed Plan………….………..Tim Dettwiller  Permanent Improvement Fund…..All  Future Focus Groups ……..………….Boone Hall  Timelines………………………………….Boone Hall  Q & A………………………………………..All  Adjourn 2

DISTRICT MISSION Our mission is to provide the best opportunity for each student to become successful in higher learning and become productive, contributing, responsible citizens, thus enabling them to realize their full potential as citizens of their community and the world. 3

DISTRICT GOALS 1. To promote a safe, healthy, state of the art environment in which to learn. 2. To maintain fiscal accountability through the best utilization of resources provided. 3. To increase student achievement in academics, arts and athletics to the highest level possible. 4. To develop effective communication programs to keep the community informed. 5. To provide resources, guidance and opportunities for staff and students to achieve in the 21st century. 4

DISTRICT OVERVIEW Mission Statement District Goals Operational Plan Financial Plan 5

OPERATIONAL PLAN 6

THE OPERATIONAL PLAN The Operational Plan consists of the programs offered in our schools along with the personnel and facilities needed to deliver them. 7

THE DISTRICTS OPERATIONS  Students – 1,282  Teachers - 96  Administrators - 10  Bus Drivers – 20  Support Staff – 45  Sports - 13  Student Activities - 27  Buildings – 6  Courses of Study – 12 (High School)  Cafeterias - 2 8

FINANCIAL ACTIVITY 9

GENERAL FUND ACTIVITY – FY11 $14,863,941 $14,193,149 $8,948,705 $8,689,532 $929,965 July 1, 2010 REVENUES EXPENDITURES RESERVATIONS June 30, 2011 Balance Balance 10

REVENUES - FY11 OTHER STATE $947,087 FUNDING 7% $6,148,454 46% LOCAL TAXES $6,212,414 47% 11

EXPENDITURES - FY11 Supplies & BENEFITS Materials $492,251 $2,675,956 4% Purchased Services 20% $1,930,198 15% SALARIES $7,507,022 Capital Outlay 57% $226,345 2% Debt $32,661 0% Other $344,179 2% 12

OPERATIONS – FY11 Services Provided FACILITIES - $931K 7% INSTRUCTION - $7.8 million 59% BUSSING - $923K 7% DEBT EXTRACURRICULARS - $349K 3% SUPPORTING SERVICES - $2.84 million 22% TECHNOLOGY - $330K 2% % is of Total General Fund Expenditures 13

FY11 OPERATIONS - DETAILED FACILITIES - 100% REGULAR Instruction - 86% BUSSING - 100% SPECIAL ED. VOCATIONAL Instruction 9% Instruction 5% GIF DEB AUDIT & ELECTION - 1% ACADEMIC ACTIVITIES - 22% LIBRARY - 4% TUITION N SPEECH, OT, PT, /TRAIN - - ATHLETICS - 78% AIDES - 8% U ATTENDANCE 1% BOARD & LEGAL - 3% PRINCIPAL OFFICES - R 4 5% S SP ED & CURR - 6% % 28% E AUDITOR & TREASURER GUIDANCE - SUPT. OFFICE - PSYCH - TREAS FEES- OFFICE - 11% TECHNOLOGY - 100% 6% 7% 3% 5% 14

THE FORECAST 15

THE FORECAST ACTUAL AND FORECASTED OPERATING FUND 10 YEAR FORECAST 5 Year Forecast LONG RANGE FORECAST Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 10 YEAR 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 TOTALS Revenue: General Property Tax (Real Estate) 6,187,667 6,196,905 5,564,033 5,071,101 5,119,852 5,145,451 5,171,179 5,197,035 5,223,020 5,249,135 54,125,377 Tangible Personal Property Tax 25,082 26,065 26,065 26,065 26,065 26,065 26,065 26,065 26,065 26,065 259,668 Unrestricted Grants-in-Aid 4,515,207 4,561,973 4,585,166 4,608,443 4,631,844 4,631,844 4,631,844 4,631,844 4,631,844 4,631,844 46,061,853 Restricted Grants-in-Aid 73,901 73,015 73,000 73,000 73,000 73,000 73,000 73,000 73,000 73,000 730,916 Property Tax Allocation 1,484,605 1,236,969 1,161,716 1,104,158 1,110,828 1,018,829 934,448 857,057 786,074 720,971 10,415,655 All Other Revenues 980,521 990,327 1,000,230 1,002,232 1,007,553 1,020,171 1,032,946 1,045,881 1,058,978 1,072,240 10,211,079 Total Revenues 13,266,984 13,085,253 12,410,210 11,884,999 11,969,143 11,915,360 11,869,482 11,830,881 11,798,982 11,773,255 121,804,549 Other Financing Sources: All Other Financing Sources 18,000 18,000 19,000 19,000 20,000 20,000 20,000 20,000 20,000 20,000 194,000 Total Other Financing Sources 18,000 18,000 19,000 19,000 20,000 20,000 20,000 20,000 20,000 20,000 194,000 Total Revenues and Other Financing Sources 13,284,984 13,103,253 12,429,210 11,903,999 11,989,143 11,935,360 11,889,482 11,850,881 11,818,982 11,793,255 121,998,549 Expenditures: Personal Services 7,404,299 7,696,336 7,906,341 8,143,531 8,387,837 8,577,477 8,771,404 8,969,715 9,172,510 9,379,890 84,409,340 Employees' Retirement/Insurance Benefits 2,797,542 3,035,105 3,273,019 3,539,833 3,834,886 4,121,440 4,429,405 4,760,382 5,116,091 5,498,380 40,406,083 Purchased Services 1,836,994 1,855,364 1,873,918 1,892,657 1,908,862 1,927,950 1,947,230 1,966,702 1,986,369 2,006,233 19,202,279 Supplies and Materials 452,096 461,138 470,361 479,768 489,363 499,151 509,134 519,316 529,703 540,297 4,950,325 Capital Outlay 215,872 220,189 224,593 229,085 233,667 238,340 243,107 247,969 252,928 257,987 2,363,737 Principal-All (History Only) 0 0 Principal-Notes 2,100,000 0 0 0 0 0 0 0 0 0 2,100,000 Principal-HB 264 Loans 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 250,000 Interest and Fiscal Charges 6,680 5,661 4,642 4,000 3,800 3,307 2,878 2,504 2,179 1,896 37,547 Other Objects 351,063 358,084 365,246 372,550 380,001 387,601 395,353 403,261 411,326 419,552 3,844,037 Total Expenditures 15,189,546 13,656,877 14,143,119 14,686,424 15,263,417 15,780,265 16,323,510 16,894,850 17,496,107 18,129,235 157,563,349 Other Financing Uses Advances-Out 45,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 180,000 All Other Financing Uses 0 0 0 0 0 0 0 0 0 0 0 Total Other Financing Uses 45,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 180,000 Total Expenditures and Other Financing Uses 15,234,546 13,671,877 14,158,119 14,701,424 15,278,417 15,795,265 16,338,510 16,909,850 17,511,107 18,144,235 157,743,349 Excess of Rev & Other Financing Sources over (under) Expenditures and Other Financing Uses -1,949,562 -568,624 -1,728,909 -2,797,425 -3,289,274 -3,859,906 -4,449,028 -5,058,968 -5,692,125 -6,350,981 Cash Balance July 1 - Excl Proposed Renewal/ Replacement and New Levies 9,619,497 7,669,935 7,101,311 5,372,403 2,574,978 -714,296 -4,574,201 -9,023,229 -14,082,198 -19,774,323 Cash Balance June 30 7,669,935 7,101,311 5,372,403 2,574,978 -714,296 -4,574,201 -9,023,229 -14,082,198 -19,774,323 -26,125,303 Estimated Encumbrances June 30 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 1,250,000 Reservation of Fund Balance Textbooks and Instructional Materials 5,000 0 0 0 0 0 0 0 0 0 5,000 Capital Improvements 25,000 0 0 0 0 0 0 0 0 0 25,000 Budget Reserve 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 Bus Purchases 0 0 0 0 0 0 0 0 0 0 0 Subtotal 530,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 530,000 Fund Balance June 30 for Certification of Appropriations 7,014,935 6,476,311 4,747,403 1,949,978 -1,339,296 -5,199,201 -9,648,229 -14,707,198 -20,399,323 -26,750,303 Rev from Replacement/Renewal Levies Property Tax - Renewal or Replacement 0 0 724,444 1,338,154 1,341,706 1,341,706 1,341,706 1,341,706 1,341,706 1,341,706 10,112,836 Cumulative Balance of Replacement/Renewal Levies 0 0 724,444 2,062,599 3,404,305 4,746,011 6,087,718 7,429,424 8,771,130 10,112,836 16 Fund Balance June 30 for Certification of Contracts, Salary and Other Obligations 7,014,935 6,476,311 5,471,847 4,012,577 2,065,009 -453,190 -3,560,512 -7,277,774 -11,628,193 -16,637,467

FORECASTED ENDING BALANCES $7,014,935 $6,000,000 $2,000,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 -$2,000,000 -$6,000,000 -$10,000,000 -$14,000,000 $(16,637,467) -$18,000,000 17

THE FORECAST $19,000,000 18,129,235 $18,000,000 Includes $2.1 M $ Note Payoff $17,000,000 5 M $16,000,000 i l l $15,000,000 i Million $1.9 o $14,000,000 n $13,000,000 13,114,961 $12,000,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 REVENUES EXPENDITURES 18

THE FORMULA FORMUL MULA FORECAS RECAST VARIANC IANCE July 1, 2011 Fund Balance $ 8,700,000 $ 8,700,000 Revenues 2012 – 2021 $132,000,000 $132,000,000 Expenditures 2012-2021 $138,700,000 $157,600,000 $-18,800,000 Ending Balance 2021 $ 2,000,000 $ -16,800,000 The Formula Shows that we are Forecasted to Spend $18.8 Million More than we can afford . 19

THE PROPOSED FINANCIAL PLAN 20

THE PLAN PROCESS  Identify long range financial issues  Consider all Options  Revenues, Spending, Program Evaluation  Gain Community Input  Develop a plan  Communicate Communicate Communicate 21